Nathaly Vera
**** ** ***** ****, *******, FL 33027
Ph: 305-***-**** Email: ac4v0p@r.postjobfree.com PROFESSIONAL SUMMARY
Bilingual and detail-oriented professional with over 10 years of experience assisting senior level management and overseeing daily operations, seeking a permanent position within a company with room to grow.
SKILLS
EDUCATION
• 2002 Miami Springs Senior High - Obtained High School Diploma WORK HISTORY
Atlantic Pacific Companies
5/2016 – Current Executive Assistant to the CEO and COO
• Office Manager: Oversee day to day operations related to the office
• Arrange any necessary repairs
• Assist with execution of closing documents
• Assist in preparation of presentations for meetings
• Gather and arrange legal documents for execution
• Manage executive’s calendar and prepare itineraries
• Book travel: Make all necessary arrangements for executives to attend meetings/conferences
• Reconcile monthly company credit cards
• Prepare expense reports for reimbursement
• Maintain executive’s contacts updated
• Draft company memos, welcome letters, and emails
• Assist HR with onboarding process for new hires
• Keep company organizational chart updated
• Manage scheduling of company’s conference room use
• Order office supplies
• Order gifts for holidays, and/or life changing events
• Sort and distribute incoming mail
• Order lunch for company meetings
• Scan and manage all Accounts Payable checks electronically
• Provide overall administrative support to the CEO, COO, CFO and VP of Ops Prince Capital Partners / Khronos LLC
4/2012 – 5/2016 Executive Assistant to the Managing Partner / Office Manager
• Oversee daily operations
• Assist with outgoing bank wire transfers
• Perform monthly AMEX reconciliations
• Create Expense Reports
• Setup/manage audio video conferencing meetings
• Manage and maintain Video Conferencing equipment
• Manage inventory of office and kitchen supplies
• Assist HR in collecting new hire paperwork
• Assist with overall planning and production of Annual Meeting
• Distribute and process incoming/outgoing mail
• Provide overall administrative support to the Managing Partner and Controller
• Fluent in English & Spanish
• Florida Notary
• Ability to type 60 WPM
• Experienced in Supporting C-Level Mgmt.
• Advanced Computer skills in MS Outlook, Excel,
PowerPoint, QuickBooks, ET file and Sales Force
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Orion Jet Center/Airside
4/2011 – 4/2012 Executive Assistant (Temp Position)
• Provide overall administrative support to the President, Property Manager and HR Director
• Manage inventory of office supplies
• Manage calendars for managers and conference rooms
• Create/Maintain Tenants: Create/Modify License Agreements, verify overall execution and that all tenants and aircrafts are appropriately insured
• Manage Vendors: verify licenses, insurance, and create vendor files
• Assist HR in processing new hire paperwork and maintaining their files
• Distribute/coordinate incoming/outgoing mail
• Other clerical duties such as Answering phones, Greet VIP Passengers, Oversee Gate Access and all filing for Accounting, HR and Property Management
The Intriago Group / ACEDS
12/2009 – 4/2011 Executive Assistant to the President
• Oversee daily office operations
• Serve as Office and Customer Service Manager
• Provide overall administrative support to the President and CFO
• Assist with overall conference planning and production
• Manage calendars and book travel for President and CFO
• Assist in editing press releases and marketing collateral
• Administer new hire process: conduct interviews, collect paperwork, & overall employee setup ACAMS, Association of Certified Anti-Money Laundering Specialists 4/2008 – 1/2009 Executive Assistant to the General Manager 5/2007 – 4/2008 Sales Coordinator
• Calculate monthly sales commissions
• Track Daily sales and goals
• Provide management with weekly/monthly Sales reports
• Assist management with budgeting & forecasting
• Assist senior management in preparing for monthly business review meetings
• Serve as SalesForce.com program administrator; issue logins and manage database
• Create expense reports on concur system
• Serve as liaison between sales, marketing, events and customer service
• Provide administrative support to the GM and Human Resources Manager ADP, Automatic Data Processing
5/2006 – 5/2007 Resource Administrator
1/2005 – 5/2006 New Account Coordinator/Tax & Banking Coordinator
• Process sales orders: Ensure that all sales orders meet requirements
• E-start Program Administrator: Issue login and security privileges for sales executives
• Assign sales orders to the implementation team accordingly
• Setup new clients on Welcome Center program to improve weeks to start and quality surveys
• Serve as Administrative support for Implementation, Sales, and the Accounting Dept
• Implemented tax filing features for new clients in the Region: State, SIT, SUI, & Local tax setups
• Implemented banking features for new clients in the Region: ACH, Direct Deposit, and Wires
• Oversee all company transfers in and out of the Region, and corrected errors when necessary Habitat for Humanity
Nov 2003 – Jan 2005 Mortgage Servicing Coordinator
• Created/Posted/ Distributed all home owner’s Escrow analysis
• Collected/Posted/Adjusted daily mortgage payments
• Generate/distribute late notices
• Managed Homeowners Insurance program for all properties
• Assist account and controller accordingly
• Other clerical duties that included, but not limited to arranging closings, filing, scanning, etc. REFERENCES Available upon request