SUMMARY
Manager of Data Management with experience in all phases of clinical trials. Managed teams in a variety of trials ranging from phase 1 to 4 clinical trials. Successfully, completed several system implementations in SharePoint, EDC, and pharmaceutical manufacturing applications. Created the reporting metrics and dashboards. Supervised and wrote documentation from DMPs, SOPs, protocols, work instructions and training materials for various levels. Delivered professional presentations at global meetings and to smaller audiences. Represented or oversaw the data management department for FDA and internal audits for sponsors and CRO’s. Managed and approved Data Management budget contracts and personnel additions. Managed projects from beginning to end.
PROFESSIONAL EXPERIENCE
Covance, Inc.
Oversight Manager for the Client Program (CRO/Perm) May 2016 – Nov 2017
(Diabetes Trials)
Successfully set up the program for a set of nine Diabetes Trials. Managed the budget, program level metrics, change orders and all program related items. Led the program through several workforce reductions.
Oversight Contributions for the Program
Successfully evaluated the supply vs the demand of staff members for the upcoming months and program development. Resourced and provided training to staff members as each trial was developed. Managed the team through several layoffs. New outsourced teams were brought on board and trained to achieve the new business model.
Negotiated with the client to developed program level metrics and reduced the metrics needed for the staff to provide.
Developed the program budget with finance through several revisions
Held weekly project staff meetings to discuss status, issues and resolutions
Represented Covance for all program level status meetings and escalation of issues
Line Staff Manager other than the Diabetes Program
Provided mentoring and feedback for various line staff members who were assigned to other programs. This included biyearly assessments, awards, feedback, promotion recommendations.
This also included stepping in when some staff was on vacation or out for whatever reason.
Process Improvements
Developed several presentations and championed various topics:
oBudget
oEDC build process and timelines
oStaff efficiency recommendations
oMatching up budget with demand when the resources where needed to accomplish the project
oSuggested a more robust project planning tool than Microsoft Project. This will give real time information and is not reliant on the PM for updates.
CAPA and Audit responses
Investigated CAPA findings and submitted responses and if necessary developed the corrective action plan
Met with auditors for program audits and evaluated the issues and responses
Boston Biomedical, Inc.
Manager of Data Management (Sponsor/Contract) April 2015 to May 2016
(Phase I/IIb Oncology Trials)
Provided leadership for the clinical data management department. Established standards and processes for seventeen trials on three different platforms. Some historical trials were a mixture of paper, RDC, and EDC.
DM Management Contributions
Provided leadership for all aspects of the department. This included many processes for regulatory compliance
Set up data entry and query processes to accommodate the large volume that was needed for the paper trials
Provided guidance and training for different level of resources
Ensured knowledge transfer for staff transitions
Created gap analysis, resource planning and a project plan for several large projects
Data Analyst Functions
Gathered and created the data requirements from the major stakeholders for 2 phase I/II trials
Created the oncology database trial design standards to be used as a template for future trials
Created all the documentation needed for database builds and amendments
Worked with the vendor team to communicate the specs and handle any issues that they may have
EDC system used: InForm 6.1, CLIN Plus and eCaselink EDC Systems
Medical Dictionary Coder for all trials on the three platforms
Established the contract/specs for MedDRA and WHO coding functions with a vendor on two of the platforms
Performed in-house coding utilizing the InForm central coding tool in the InForm platform
Worked with the vendor to clean up the tool and set standards across the six trials
Reporting
Designed and created reporting specs that were needed for the InForm trials
Sr. Management power presentations for various projects
Medivector, Inc.
Lead Data Manager (CRO/Contract) Sept 2014- Feb 2015
(Influenza Trials)
Successfully managed three pivotal trials for the Sponsor.
Point person for triaged issues with various departments and sites
Collaborated with Clinical Affairs to streamline process between the two departments
Authored the communication plan with various parties concerned
Responsible for CRO subcontracted CRO management, timelines and metrics for all parties involved
Worked with the clinical teams to create and manage metrics for Sr. Management
Handled all safety databases and reconciliation with the main databases
EDC system used: Socrates
Cytel, Inc.
Senior Clinical Data Manager (CRO/Contract) Sept 2013 – Sept 2014
(Kidney and Oncology Trials)
Implemented a new trial in RAVE and took on the responsibility of an ongoing trial in InForm. The ongoing trial had a major protocol amendment which changed the database by 30%.
Project Management Contributions to the Clinical Team
Created the Project Management Plan and managed the timeline for the trials
Created and managed all database activities and metrics for the trial
Presented project and data status for Sr. Management and various meetings
Created all documents needed for the trial, DMP, Safety Plan, eCCGs and training materials for various levels
Served as the lead person to resolve any database issues
Vendor management for various functions
Database Development
Established the programed and manual edit checks to support primary and secondary end points
Gathered requirements from the sponsor to design a database that would support a major protocol amendment
All UAT was created and done to meet sponsor’s requirements
EDC system used: InForm ver. 5.6 and RAVE
Standard Data Management
Created the DVS and performed all manual data cleaning functions
SAE Reconciliation with the safety database
Reconciliation with other central lab databases
MedDRA and WHO coding
Reporting
Designed and created all reporting necessary for the study utilizing BI Cognos tools
Excel, MS Access, SAS and Power Point were utilized according to need where BI Cognos tools didn’t meet the requirement
Identified and presented trends in the data which led to change of database or training issue
Designed, created and ran the weekly summary dashboard reports for the team
Trained clinical research associates to look for data entry issues
TransMedics, Inc.
Sr. Clinical Data Manager (Team Lead) (Sponsor/Perm) March 2010– March 2013
Created a Data Management department and provided guidance and leadership for the execution, collection and handling of all clinical data. Successfully launched two phases 2, three trials and one registry in medical device.
Project Management Contributions to the Clinical Team
Managed several CRO vendors involved in the trials
Drove several legacy trials to final database lock and final submittal
Developed the data management plan, protocol, sample logistics etc. from scratch
Created and established all training materials necessary for data management, data verification and for the data collection processes
Created and maintained all data review guidelines for every trial
Mentored and developed two direct reports and several others in a matrix environment
Managed CROs for database build and other data management activities
Organized the timelines and process flow to get a IRB approval, site supplies, training and presentations to PIs
Database Development
Developed the CRFs, edit checks, conducted UAT, created work instructions and SOPs for all data management activities
Wrote specifications for case report forms, edit checks and custom functions for the vendor to build
Ensured CDISC and SDTM standards were implemented by the vendor
Evaluated IVRS for Randomization
Managed the safety database required for the trials in collaboration with clinical
Managed meetings with the CEO/VP to view the prototype database builds
Certified as Architect Builder in the Medidata Rave system
Successfully implemented Medidata RAVE EDC system
Reporting
Created all tables and graphs for various submissions and presentations
Developed report specifications, created and tested the reports to end user’s needs (BOXI)
Designed Dashboards for primary and secondary endpoints, enrollment, metrics etc. (BOXI and Excel)
Prepared all information for investors, board of directors and conferences
Syndax Pharmaceuticals, Inc.
Sr. Clinical Database Manager (Sponsor/Contract) Sept 2009– March 2010
(Oncology Trials)
Lead Data Manager for phase 2 and 3 trials for drug development for oncology studies
Managed CRO responsible for trials who managed their vendors
Developed and updated the safety database with the clinical affairs group
Served as the team lead for the coordination of the Medical Monitor and CRAs
Responsible for mentoring two Data Managers and performed data cleaning
Experienced working with Nextrial’s EDC system
Accenture CRO global onsite / Wyeth Pharmaceuticals, Inc.
Clinical Data Project Manager (CDPM) (CRO/Perm) Dec 2007 – March 2009
(Oncology & Biologics Trials)
Managed up to five Phase 3 large global trials. Locked one legacy system that started on paper in another country. Accenture had the global contract for all data management functions.
Effectively established relationships and reviewed specifications for data uploads for seven different vendors
Drove the process to manage several large phases three trials for the data management teams
Mentored two team leads and instructed them on how to manage a team of nine data managers in India
Solved escalated issues that the team couldn’t solve
Provided the metrics on the progression of the trial
Served as the operational manager for two legacy trials which were closed out
Primary contact lead for several audits of the trials working with the regulatory group, FDA, EMEA, clients, sites, and internal
EDC: Oracle Clinical EDC and RDC System
Dana Farber Cancer Institute
Sr. Clinical Systems Manager (Sponsor/Perm) Nov 2003– Nov 2007
(Hematology)
Implemented a cGMP software system used for manufacturing hematopoietic related products to meet high risk direct patient care needs.
Developed the operational plan together with the Partners Healthcare IT team. This was a biologic lab responsible for production of high-risk bone marrow transplants for five area hospitals.
Project Management Responsibilities
Created the overall implementation resource plan and set timelines
Managed various vendors on this project
Created risk assessment and contingency planning due to high risk direct patient care setting
Mentored two data coordinators and several technicians through various trials
Team lead on the project and audited various vendors implementation sites
Evaluated the feasibility and cost benefit for each program
Established data management activities
Software / Database Implementations
Evaluated different cGMP programs to meet the scope and objectives
Developed the request for proposal (RFP)
Established a design to meet the needs of the end user with the final selection
Created a prototype for the cGMP program prototype and submitted to Sr. Management for final approval
Created validation edit checks used for data cleansing
Successfully implemented Honeywell’s (“POMSNET” Software)
University of Massachusetts
Clinical Data Manager/ Data Analyst (Research/ Perm) July 1988– March 2003
(Hematology Oncology /Gene Therapy)
These positions covered pre-clinical and phase1 oncology clinical trials and grant funded basic research
Lab Manager
Proactively identified, analyzed, and resolved project issues; related to budgeting, ordering, timeline adherence, internal and external communications, and project deliverables
Bio Statistical Analyst
Generated for publications, posters and grants
Analyzed the impact of different outcomes have on the questions at hand
Data generation, recording, researching and verifying for accuracy, graphing, statistical analysis, and presentation
Assisted in writing grants, publications, presentations, posters including creating tables and graphs from raw data
Software Implementation Manager/Business Analyst
Software consulting, specialty programs for gene sequencing, microscope image analysis, databases and selecting computer equipment and software used to improve operational efficiency
Created a MS Access based clinical trials data base for phase 1 and 2 with the necessary forms associated tables and queries
EDUCATION
(previous Name: Helen Valinski)
Nichols College, MA
Master of Business Administration, (MBA)
Assumption College, MA
Bachelors of Arts, Major in Biology