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Executive Assistant

Location:
Boston, Massachusetts, United States
Posted:
April 09, 2018

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Resume:

DIANA MOSCONE

SUMMARY

Local to Boston, MA and available ASAP.

Executive Assistant experienced supporting senior management and large teams (for fortune 500 firms).

Experience scheduling appointments and meetings, reserving meeting room locations, preparing conference/travel arrangements, ordering office supplies, monitoring/maintaining expenses, and recordkeeping systems.

Handles special projects with discretion.

EXPERIENCE

Grant Thornton, LLP, Boston, MA 2012 - Dec 2016

Executive Assistant- Business Advisory Services (BAS)

Compliance Auditor for Boston, New York and Philadelphia BAS team.

Created and maintained client relationship opportunities for the Metro New York/New England market territory.

Effectively managed and assigned staff and client schedules.

Prepared and submitted Engagement Letters, proposals and presentations.

Generated client billing codes using Central Billing Office.

Ran monthly and quarterly Net Revenue Reports.

Scheduled and participated in weekly and quarterly staffing and dashboard calls with partners, managers and service line leaders.

Organized projects involving internal and external consultants.

Submitted computer equipment requests, rentals, access, telephone services and promptly requested repair services as needed.

Performed general office duties including meeting coordination, minutes, calendar management, travel, and various other administrative functions.

Childrens Hospital Boston, Boston, MA 2002 - 2010

Executive Assistant to Vice President of Ambulatory & Network Services

Managed and provided administrative support for Vice President and Directors.

Responsible for scheduling appointments/meetings, travel arrangements including airline reservations, hotel accommodations and ordered office supplies.

Prepared, processed and approved departmental bi-weekly and monthly payroll.

Monitored and maintained department expenses and recordkeeping systems, including highly sensitive and/or critical administrative and financial data.

Effectively scheduled employee annual performance evaluations, submitted employee change forms, job openings, terminations and other personnel actions.

Provided coverage and assistance during administrative absences to the CEO and President/COO.

Accenture, LLP, Boston, MA 2000 - 2002

Administrative Analyst

Completely and extensively managed and coordinated executive calendars.

Arranged and assisted with global partner off-site and on-site meetings and conference calls.

Provided administrative support to high-level executives.

Created Power Point presentations, organizational charts and contact sheets.

Scheduled travel arrangements and processed visa and passport applications.

Attended weekly Human Resources meetings and created meeting notes.

Handled extensive phone contact with partners and potential clients.

Prepared and submitted invoices, attrition, time and expense reports.

EDUCATION

Associate in Applied Science- Secretarial Arts

Katharine Gibbs School



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