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Global sales coordinator, office coordinator

Location:
Montreal, Quebec, Canada
Posted:
December 28, 2017

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Work History

Yellow Pages Group – Mediative May 2015 – Present

Office Coordinator – Reception

Provide, with minimal supervision, confidential administrative support to ensure smooth departmental operations. Work closely with management to ensure maximum management of my time. Act as a support for the office manager and executive assistant. Support for two VPs and their teams.

Responsible for the agenda of two VPs, their business trips and meetings

Responsible for producing the expense reports for both VPs.

Responsible for producing my own expense report (corporate credit card is used for all office purchases (caterers, airline tickets for certain managers, purchases of office supplies, etc.)

Organize conference rooms and ensure that all necessary equipment is available

Act as a support for technology level office equipment such as telephone system, printers, computers, iPhone / iPad, Webex

Responsible for any problems that the physical office could have (ex. lights, boardrooms, ventilation, temperature and office cleaning). Be the resource person between all Mediative offices and the YP office management team.

Coordinate and plan social events

Update phone lists, set up new employees (telephone, printer), office preparation.

Provide the following services: preparation of administrative documents and materials for meetings and presentations; Screening / processing of correspondence, requests and telephone calls; Write letters and information materials in both official languages. Translate as needed

Administrative tasks: opening and distributing mail, receiving parcels, etc.

Ensure open communication with the Administrative Services team located in Nuns Island

Responsible for ordering catering services

General support for all teams in the organization requiring assistance

- Creative Services Team: reports, audit checks, transcription of videos

- IT: invoice management, implementation of monitoring system

- Finance: additional support for invoice management and VI creations, Performing Audits

Le Groupe Pages Jaunes

Office Clerk - Contractual February 2015 – May 2015

Preparation of invoices

Audit of budget versus accrued expenses

Keep the budget up-to-date

CGI September 2014 – May 2015

Payroll Clerk

Maintain employees' attendance, vacation and overtime records to calculate the compensation and benefits to which they are entitled, through manual or computerized systems;

preparing and verifying employee records, including net and gross salaries and source deductions, such as taxes, union dues, foreclosures and contributions to insurance and pension plans;

completing, verifying and processing the forms and documents required for the administration of employee benefits, such as pensions, leave, capital shares, employment insurance, disease;

Informing employees on pay, benefit and collective agreement issues.

preparing payments to employees and paying benefits in the form of checks or wire transfer;

preparing T4 and other statements;

Prepare and verify end-of-period reports and match payroll records with bank statements.

Toys R Us April 2012 – December 2014

Team World Leader May 2014 – December 2014

Responsible for boosting sales (Batteries, Protection Plans, Merchandise)

Head of the Social Committee

Execute reverse stock flow procedures including damaged toys and recall of suppliers

Responsible for training new cashiers and managers

Philanthropy

Daily cash deposits

First employee respondent

Filling, Labeling, Merchandising

Customer Service April 2012- May 2014

Customer reception

Responsible for returns and exchanges of goods

Answering the phone

Responsible for online orders

Cashier as required (when busy)

Responsible for balancing cashes at the end of the day.

Responsible for all employee breaks

Education

Lasalle College 2011-2013 (Hotel Management)

Rosemere High School 2010 – 2011

References

On demand

Languages – Spoken and Written

French

English



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