Executive Assistant Administrative

S ilvia Almer-Eichhaber

******@*********.***

Mobile: 650-***-****

LinkedIn: www.linkedin.com/pub/silvia-almer-eichhaber/74/111/5a5

Qualifications: 10+ Years experience in professional support for C-level Executives, strategic

thinker, service-oriented, reliable and flexible; Problem solving attitude, based on

excellent education in administration and global business

Professional Experience

BWT Aktiengesellschaft, Best Water Technology, Mondsee, Austria 09/12 – 09/13

Consultant to the Head of Legal Department.

Main target was to complete the restructuring of the Group Insurance Program. Task finished this

September.

BWT Aktiengesellschaft, Best Water Technology, Mondsee, Austria 06/97 - 08/12

Executive Assistant to the CFO 01/00 - 08/12

Functioned as principal support person to the Chief Financial Officer of an International Group of

Companies in the water treatment industry.

Administrative tasks

• Managed and scheduled all appointments of the CFO including preparation of the supporting

documents

• Organized internal and external meetings and events

• Collected and prepared information from various departments and subsidiaries to help the

CFO with key decisions

• Prioritized and kept track of projects proactively

• Monitored all incoming and outgoing correspondence, calls and requests

• Managed team meetings and events including preparation of agenda, briefing materials and

maintaining of minutes

• Prepared and managed travel itineraries

• Initiated processes and procedures to increase office efficiency

• Bookkeeping tasks - maintaining the books for one of our subsidiaries including preparation of

the year end closing and bank order,general ledger, accounts payable, accounts receivable

• Supervised Human Resources in the Financial Department

• Wrote articles for the Employee Magazine

• Wrote contributions for the Management Handbook

Worked independently on special projects:

• Responsibility for Group Insurance Program 09/11 - 09/13

Negotiated insurance prices and conditions for 42 subsidiaries of BWT Group and handled the entire

communication with all responsible interior and exterior contacts. Created, updated and published the

Intranet information files. Reshaped and modernized the whole program.

• Reorganization of Group-Wide Inter-company Business 09/09-09/11

Defined company wide procedures for all subsidiaries in different European countries. Implemented

and adjusted an ERP System with a team of three co-workers. Created new job profiles, instructed

and supervised employees.

• Human Resources Assistant 07/02 -

08/06

Requirement analysis for advanced education, personnel development, career profiles and succession

procedures, communication with public institutions

Assistant to International Sales - New Technologies 09/99 - 07/02

• Market analyses and elaboration of strategies for the market entry

• Prepared sales catalogues including price calculation

• Prepared the annual cash budget and presented it at the annual budget planning meetings

• Supervised deployed employees and new trade partners

Export Clerk 06/97 - 09/99

• Cleared international orders (L/C’s, Guarantees, Agreements and Contracts for Projects)

• Was the main contact for foreign major customers, supervised distribution agreements

• Organized meetings concerning the strategies of internationalization and expansion

• Substituted for the Export Sales Manager during his absences

UTW Waschke, Austria, Salzburg

Administrative Assistant 09/93 - 06/97

• Cleaned all tasks related to international order processing – price calculation, preparation of

offers, handling of orders, coordination of purchasing and selling activities, invoicing and

dunning procedures

• Elaborated annual figures for purchases and sales.

• Statistics - checked and controlled turnover and profit margin

• Handled correspondence independently and marketing agendas in cooperation with the

managing director

Historical Society for Women History, Salzburg

Research Project About Living Conditions for Women in Salzburg, 01/92 - 09/93

• Evaluated concept and budget

• Negotiated with political authorities concerning scope of supply and financing

• Field study phase

• Coordinated a team of three colleagues

• Wrote a final report for publication purposes

Director of a Cultural Center for Women - City of Salzburg 11/90 - 12/92

• Administrative management of the cultural center including financial responsibility

• Planned and scheduled activities and events

• Public relations work: called for press conferences, established contacts to media, edited a

journal

Education

WIFI Salzburg, Austria (Adult Education Institution),

International Accountant 09/10 - 06/11

University of Salzburg, Austria, Executive MIB, 10/04 - 06/05

University of Salzburg, Austria, Export Clerk 10/98 - 06/99

University of Salzburg, Austria, Export Course 10/96 - 06/97

University of Salzburg, Austria, Dr. phil. (Political Sciences) 10/93 - 06/96

University of Salzburg, Austria, History 10/85 - 06/89

University of Salzburg, Austria, Political Sciences 10/81 - 06/85

Skills

Word, Excel, Outlook, PowerPoint, Lexware, MS Dynamics, good expertise in International Sales,

Group Organization, Business Administration, Human Resources. Native German

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