Office Manager

ABOUT THE COMPANY: JA Oilfield delivers a high-value package of tools and services that include Drilling Performance Equipment and Systems, Hole Quality Enhancement Tools, Bottom Hole Assembly (BHA) and Tubular Repairs. As testament to the quality of customer service obtainable from the company, JA Oilfield’s customers rank among the most prominent and recognized oil and gas drilling equipment manufacturers and E & P companies.

JOB SUMMARY: Our fast-growing manufacturing company is in need of an experienced Office Manager. This position is responsible for managing the day-to-day office functions with multiple locations. The qualified candidate will have strong quantitative and interpersonal skills, as well as proficiency in basic accounting functions and software programs. We’re looking for a team player with a keen interest in building successful relationships with clients. Since our business environment is always changing, a willingness to learn and the ability to adapt are essential. Experience in the manufacturing or production industry is preferred but not necessary.

ESSENTIAL JOB FUNCTIONS:

Assists in the automated setup of vendor accounts and account codes

Processes invoices for approval and payment, writes checks, keeps paid vendor invoice files

Prepares month end and year end closing functions

Provides accounting support for accounts receivable

Reconciles various invoices

Manage company fuel card distribution and charges for all locations

Oversee invoicing/collections

Approve and order supplies for all locations

Safety

Maintain vehicle records such as service records, pike passes, insurance, etc.

Supervise the maintenance of all office equipment including fax, copier, etc.

Responsible for the facilities day-to-day operations such as distributing building access keys

Correspond with vendor regarding IT support issues

ADDITIONAL RESPONSIBILITIES:

· Perform other duties and projects as required by management.

MINIMUM QUALIFICATIONS FOR CONSIDERATION:

High School diploma/GED required, College Degree preferred or equivalent

2-5 years experience in office management preferred

Strong communications skills

KNOWLEDGE, SKILLS, AND ABILITIES:

Software programs Accounting System

Mail and FedEx systems

Communicate clearly & diplomatically with clients and fellow employees

Research and problem solve

Good verbal and written communication skills.

Good interpersonal skills: able to work well with a wide range of people.

Strong organizational and time management skills.

Demonstrate dependability through good attendance and adherence to timelines and schedules.

Demonstrate resourcefulness and ability to take initiative in development and completion of projects.

Strong sense of customer service.

Strong proficiency in pc applications.

This work is sedentary and requires the following physical activities:

Sitting for long periods of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking, hearing, and visual acuity.

Frequent lifting (up to 10 pounds of paper supplies or minor office equipment).

This is an onsite position based in Oklahoma City, Oklahoma.

WORKING CONDITIONS:

Normal office environment.