Office Assistant II Justice Court

Description

Class Title: Office Assistant II Department: Justice Dept

FLSA Status: Non Exempt WC Code 7720

Pay Range: 4 Union: AFSCME

This classification performs intermediate level clerical support to assist technical, professional and/or administrative functions of the Malheur County Justice Court Duties are varied and performed within established guidelines requiring some judgment to determine appropriate procedure. EOE, Veterans Preference.

SUPERVISORY CONTROLS OF THIS POSITION

Work is performed under the immediate supervision of the Office Manager and the general supervision of the Justice of the Peace who assigns work orally or in writing. The employee uses initiative in completing routine assignments and refers to the Office Manager when encountering problems or difficult situations. The employee may have responsibility for continued work progress on a project by project basis, which may be checked in progress and upon completion for accuracy and completeness.

Essential Functions

The following description of duties may not be all inclusive and other duties may be assigned at the discretion of management.

Assist public in person or by phone, answering questions and interpreting department policy and programs. Assist in the completion of forms.

Regular Physical Attendance at the employee's facility is required.

Create case files, data entry, sort codes identifying citation agencies and offenses, alphabetize and index material.

Assist in court proceedings.

Receives and distributes mail and prepares outgoing mail.

Courteously meet and deal effectively with other employees, department heads, outside agency personnel and the public.

Qualifications

MINIMUM QUALIFICATIONS

High school graduate or equivalent with two years clerical experience or a satisfactory combination of experience and training that would provide the required knowledge, skills and abilities.

SPECIAL QUALIFICATIONS

None

PREFERRED KNOWLEDGE AND SKILLS

Bilingual in Spanish-read, write, and speak

Experience with communicating and serving the public

Prior experience handling cash, Bank deposits, etc.

Experience that requires detail accuracy

Ability to multitask

Ability to handle multi-line phone system

If you are a Qualified Veteran or Qualified Disabled Veteran and would like to be granted preference in the selection and hiring process, please fill out this Veterans' Preference Form and provide proof of eligibility by submitting a copy of form DD-214 or 215 (copy 4). This completed form and required supporting documentation must be submitted with your application in order for consideration for Veterans' Preference.

Link for Veterans Preference Form:

BACKGROUND CHECKS

In order to be considered for this position. final applicants will be going through background checks which may include; Criminal, DMV, Pre-employment Drug test, Psychological testing, Reference, Certification and Education checks.

Knowledge, Skills & Abilities

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED BY THIS POSITION

Thorough knowledge of: standard office practices and procedures; English composition, spelling, punctuation, arithmetic, basic bookkeeping and office recordkeeping and reporting. Basic knowledge of: Federal and State statutes and County & City ordinances that affect program functions.

Skill in: operation of modern office and computer equipment including: fax, copy machine. Typing rapidly and accurately; processing information; data entry.

Ability to: Communicate effectively both orally and in writing; establish, maintain and prepare records, reports and statistical data; make decisions independently in accordance with established policy and use initiative and judgment in carrying out tasks and responsibilities; adjust to priority changes; courteously meet and deal effectively with other employees, department heads, outside agency personnel and the public.

GUIDELINES

Work is performed within departmental policy and procedure; Federal, State, and County rules, regulations and ordinances; personnel policies; various secretarial handbooks and office equipment manuals. Employee uses judgment, initiative and experience to interpret and choose between alternative guidelines, however, the Office Manager is available for interpretation in unusual situations.

PERSONAL CONTACTS AND PUROSE OF CONTACTS

Employee will have contact with co-workers, department heads, the public and other agencies to provide service, interpret policy and give or exchange information.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Work is performed in an office environment and is generally sedentary; however, may require bending, kneeling, climbing, lifting up to 25 pounds, pushing reaching, standing and walking