I-9 & E-Verify Compliance Specialist

Salary: $47,796.00 - $57,300.00 Annually

Location : Southern Wake Campus

Job Type: Full-time, Annual

Job Number: 06587

*DIVISION*: Executive Vice President

*DEPARTMENT*: Human Resources

Opening Date: 05/15/2025

FLSA: Non-Exempt

Position Description

Responsible for all aspects of compliance with USCIS guidelines for I-9 and E-Verify employment verification laws and regulations for all part-time and full-time employees including foreign nationals.

Responsibilities and Duties (*Essential Functions)

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

*Maintains subject matter expertise on all aspects of Form I-9, E-Verify, I-9 Reverification, and reporting through the College's electronic systems (i.e., Neogov, E-Verify, Sprintax, and Colleague)

*Ensures proper documentation is collected to complete electronic process for I-9 and E-Verify, coordinates and schedules I-9 and E-Verify employment authorization documents' review to ensure employee eligibility to work in the US; completes electronic process for I-9 and E-Verify; uploads proper documents to remain compliance with USCIS requirements

*Tracks I-9 and E-Verify records for all new hires and provides education, communication, and awareness to HR, Accounting, and employees to avoid missed deadlines and maintain compliant processes

*Communicates with foreign national employees to collect NC Foreign Visitor Information form, visas, employment authorization documents, passports, I-94s, I-20s, etc. to prepare foreign national tax analysis before the first payment is issued to the employee

*Enters data into third party software system used to provide analysis of tax and treaty rules to ensure accurate withholding of federal and state taxes; reviews and verifies tax forms (i.e., W-4, NC-4, W-9, NC-4 NRA, etc.) with the foreign national employee for accuracy, completion, and timely submission to payroll

*Manages annual calendar year renewal/audit process for foreign national employees to ensure proper taxation and timely updates of tax forms are provided to payroll

*Tracks expiring work authorization documents and communicates deadlines for the completion of reverification to employees and HR Consultants; Notifies HR Consultants of any issues requiring further investigation and follow-up.

Routinely audits internal processes and proper record keeping to ensure employment verification compliance

Collaborates with vendor with software problems, issues or basic questions when needed

Identifies and resolves data entry errors on employees' I-9 forms

Maintains knowledge of current USCIS and DHS/SSA requirements including acceptable documents, automatic extensions, document retention, etc.

Researches resources and documents resolutions to situations involving additional documentation requirements, tentative non-confirmations, employment authorization extensions, receipts, employee rights and resources, penalties, and all aspects of I-9/E-Verify compliance

Works directly with vendors to ensure proper operation of systems related to I-9/E-Verify tasks such as the Onboarding portal, E-Verify website, etc.

Responds quickly to E-Verify outages and version updates, and communicates accordingly to HR

Acts as E-Verify System Administrator, managing system access approval processes for all new and/or separated E-Verify users

Responds to I-9 related questions and provides guidance to employees, HR, and Accounting on all aspects of I-9/E-Verify submissions and corrections

Consults with HR Consultants and/or immigration attorney on situations when needed

#IDHP

Qualifications

Knowledge, Skills and Abilities:

Ability to maintain a high levels of confidentiality

Demonstrated ability to maintain records accurately and meet deadlines consistently

Ability to remain organized and work efficiently in a high-volume environment

Ability to communicate effectively both verbally and in writing

Strong customer service skills with rapid responsiveness to employees and colleagues

High degree of attention to detail and logical thinking

Demonstrated proficiency in MS Office products, including MS Excel and MS Teams

Minimum Requirements:

High school diploma or equivalent

Two years of related administrative experience

Demonstrated experience with I-9s and E-Verify

Experience with onboarding foreign national employees

Preferences:

Associate's degree

Experience working in a Human Resources office

Experience with onboarding documents and/or applicant tracking systems

As an equal employment opportunity employer, Wake Tech values our workforce. Wake Tech is committed to reaching students in every part of Wake County and rallying around them to go as far as their dreams, talents and resilience will take them. As an institution of higher education, we are committed to valuing the unique experiences of the Wake Tech community. We strive to be self-reflective of the kind of student body we represent and the culture we are building, and we care deeply about supporting each employee's professional growth.

Benefits at a Glance

Wake Technical Community College provides a comprehensive, affordable insurance and benefits program. We are continuously investigating new benefit offerings that are responsive to the needs of our annual** employees. Click here for more information.

State Health Plan

Health Care and Dependent Care Flexible Spending Accounts

Health Care Exchange Notice

Dental Insurance

Vision Insurance

Additional Supplemental Insurances

Disability Plan

NC Retirement Plan

Leave (Vacation, Sick, FMLA, Civil and Military, Community Service, Education, and Voluntary Shared)

Paid Holidays

Prior State Service Verification

Supplemental Retirement Plan

Employee Assistance Program

Education Benefits

College Savings Program

State Employees' Credit Union

State Employees Association of NC (SEANC)

Employee Discount Program

Identity Theft Insurance For further information, please contact .

**Please note: Most temporary (part-time or full-time) employees do not earn benefits.

01

Please describe your experience level with I-9's and E-Verify.

No experience

Entry Level Experience

Intermediate

Expert

02

How many years administrative support experience using I-9 and E-Verify do you have?

03

Please describe your experience working with I-9's and E-Verify in detail including your experience with foreign national candidates, different types of visas, and updating expiring documents.

04

What is your highest level of education?

05

Please provide details of your experience with onboarding new employees and/or applicant tracking systems.

Required Question