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Administrative Assistant

55k to 65K
October 22, 2008

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(C) 718-***-**** or (H) 302-***-**** **********@***.***


BROOKLYN COLLEGE ~ Student, 3.5 G.P.A 2004-2007

Special Baccalaureate Honors Program and Deans List


RJL Resources, New York, NY 2007-Present

Administrative Assistant (Consultant)

I am currently working on the trading floor at BlackRock, Inc., through RJL Resources, supporting the phones for 98 plus traders. Some of my responsibilities include making travel arrangements, generating expense reports and securing conference rooms. I have also worked for Scholastic Inc., through the Adecco Agency, providing Administrative support for several departments: the Publisher of COACH and Athletic Director, Magazine also the Vice President of the Executive Book Club department, and several Legal Counsels in the Legal Department at Scholastic.

PRIMEDIA, Inc. New York, NY 2006-2007

Executive Assistant

Executive Assistant support to the Vice President of Internal Audit and his staff of Auditor’s and IT professionals. Secured travel arrangements, attendance and record keeper and complete T & E process for department. Ad-Hoc projects: Assisted with the creation of audit reports and presentations. Creating COSO Survey spreadsheets and worked with the Legal Dept. in creating Organizational Charts of the company. Assisted in basic Audit fieldwork as requested, and supported the Corp. Tax Department as needed. Acquired a solid work ethic along with strong motivational, organizational and analytical skills.

ADDECO AGENCY / RESPONSE CO., New York, NY 2003-2006

Administrative Assistant (Consultant)

Supported the Vice President of Institutional Sales at Alger Fund Inc. Processed heavy travel arrangements and T & E’s for the group. Responsible for binding media kits and information packs together for interested consumers. While at Jeffries Co. I requested detailed information on accounts and assigning Bar Codes to the documents using a Jeffries database. Scanned new account documents into the Kofax Scanner for storage.


Administrative Secretary

Researched and analyzed the financials (e.g., 10-K, 10-Q, Proxy statements) full use of the Siebel, CRD, S.E.C and P.I.C databases for production of the Listing Qualifications monthly reports. Performed disciplinary background checks as a pre-requisite for companies who wish to trade on the AMEX. Coordinated monthly Committee of Securities meetings for Financial Analysts. Secured travel arrangements with corporate travel for the VP and 20 Financial Analysts.


LEHMAN BROTHERS, New York, NY 1992-1995

Administrative Secretary

Provided administrative support to various departments throughout Lehman as a floater. Departments such as: Equities Fixed Income, Investment Banking, and The Institutional Sales Desk. Handled accounts with vendors and assisting in off-site road shows. Tracked day to day registrations in order to compile weekly Ad-hoc reports.

CHASE MANHATTAN BANK, New York, NY 1990-1992

Foreign Exchange Confirmation

Researched and verified multi-billion trades in different currencies for both the international and domestic Customer Accounts Desk. Input information of daily trades into a database system. Reduced customer complaints through research and verification of trades.



Liaised with major newspapers and magazine photo editors. Assisted the NBC Pages in seating audience members for taping of The Cosby Show at the Astoria studios in Brooklyn. Scheduling the Director of the Media Departments calendar for meetings with executives and entertainment personnel. Planned, in advance, photo shoots for actors and reserved screening rooms for preview of up-coming new shows. Handled travel arrangements and expense reports for media staff.

Customer Service Representative

Supervised eight to ten employees by insuring the parcel delivery system was executed in a timely matter. Enhanced department files and assisted in record keeping of the department budget. Resolved customer complaints effectively and in record time.


Brooklyn College ~ Special Baccalaureate Honors Program, Deans List, GPA 3.5

~ Business Management, currently matriculating with one year till completion.

Marymount Manhattan College, New York, NY ~ Communications, English

Katherine Gibbs Secretarial School, New York, NY ~ Certificate in Secretarial Studies

English and Computers.


Microsoft 6.0, & XP, Microsoft VISIO, Access 2.0, Excel, CRD, Siebel, Bloomberg, Quotron and Intermediate PowerPoint, Kofax Scanner.

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