Executive Assistant Administrative Support

Executive Assistant

Seasoned executive support specialist with outstanding accomplishments across diverse industries. Strong computer literacy with a proven track record of mastering major computer applications and juggling a multitude of complex work assignments to meet the demands of each day. Interact effectively with Executives, VIPS, co-workers, clients and management. Exhibit a high degree of confidentiality and handle sensitive material. Demonstrated sound business judgments, decisiveness and well-developed planning, analytical and communication skills at a consistently high level of performance. Proven skills in:

Database Management

Meeting/Travel Arrangements

Customer Relations

PowerPoint Presentations

Appointment Scheduling

Problem Solving

Computer Programs

Office Machines

Project Management

Professional Experience

Executive Assistant Experian, Schaumburg, IL - 04/09/19 to 09/17/21

Provide high-level administrative support to the President of the Auto Team and his team

Performed a variety of complex tasks including travel arrangements, calendar maintenance and scheduling, tracking, expense report processing, maintained office equipment and office supply levels, including distribution, meetings and document maintenance. Responsible for meeting planning and distribution of minutes. Was responsible for all onboarding of new hires, worked on large projects, responsible for distributing and collecting audit information yearly.

Executive Assistant Adobe, San Jose, CA - 05/09/11 to 04/08/19 Provide high-level administrative support to the Vice President Digital Marketing Commercial and Vertical Sales and their teams.

Performed a variety of complex tasks including travel arrangements, calendar maintenance and scheduling, tracking and administering the site budget, expense report processing, maintained office equipment and office supply levels, coordinated the marketing spend process including distribution, meetings and document maintenance. Responsible for meeting planning and distribution of minutes.

•Worked on special projects such as Adobe Summit which includes scheduling customer meetings with levels up to and including the CEO and the Board of Directors. There were over 20,000 attendees.

•Worked on special HR events with college interns.

Executive Assistant Various Temporary Agencies, Schaumburg, IL 02/13/10 – 05/09/11 Provided a high-level of administrative support to senior-level management at various companies both on long-term and short-term assignments.

Performed a variety of complex tasks including travel arrangements, calendar maintenance and scheduling, tracking and administering the site budget, expense report processing, maintained office equipment and office supply levels, coordinated the marketing spend process including distribution, meetings and document maintenance. Responsible for meeting planning and distribution of minutes.

Executive Assistant Citigroup, Elk Grove Village, IL 03/01/04 to 2/12/09

Provide high-level administrative support to the Chief Financial Officer, the Senior Vice President of Business Initiatives and their teams.

•Performed a variety of complex tasks including travel arrangements, calendar maintenance and scheduling, tracking and administering the site budget, expense report processing, maintained office equipment and office supply levels, coordinated the marketing spend process including distribution, meetings and document maintenance. Responsible for meeting planning and distribution of minutes. Handled market research on new and existing product lines.

•Served as United Way Campaign co-chair for the Hoffman Estates site in which we exceeded our goal by 127%.

•Assumed additional responsibility for the Risk Management team to assist them in all aspects of their business.

•Served on the Voice of the Employee committee two consecutive years ensuring that the concerns of the employees were acknowledged and acted upon.

•Coordinated and ran many company sponsored events designed to boost employee morale and encourage Teambuilding.

Executive Assistant Various Temporary Agencies, Schaumburg, IL 02/01/00 - 02/29/04 Provided a high-level of administrative support to senior-level management at various companies both on long-term and short-term assignments.

Supported the following levels of management: - CFO, the V.P. of Operations, the Corporate Secretary, Sales management Team, VP of Ultrasound Sales, V.P. of Risk Management, and the President and C.E.O. Wrote procedures, distributed reports, sent out information packets to new prospective dealers. Reviewed third party vendor contracts.

Renewed customer contracts using updated equipment files. Reviewed pricing and updated master lists. Maintained employee files, ordered all equipment and services for new employees. Maintained, updated and distributed all meeting minutes. Produced metrics and reporting documentation for the GSSD Division. Compiled and charted trends which were sent to the Global Customer Call Centers worldwide. Managed build out of new office space, e.g., construction, furniture ordering and placement, computer system, phone system, etc. Responsible for the coordination and planning of Board Meetings and Investor Meetings.

•Coordinated and ran a meeting for 25 salespeople in Key West Florida including hotel, meeting space, logistics, Agenda and after meeting festivities.

•Coordinated and ran a meeting for 500 salespeople from around the country including travel arrangements, hotel, Meeting space, logistics, agenda, telecommunication needs and after work activities.

•Wrote documentation and procedures on how to produce metrics that was distributed and used company wide.

Education

Keller Graduate School of Management

Master of Business Administration

DePaul University

Bachelor of Business Management

Wright College

Associates of Business Administration

Wright College

Associates of Liberal Arts

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