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Contract Administrator Hr Coordinator

Rawdat Al Khail, Qatar
April 28, 2022

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HR and Admin/ Marketing - Uland Trading Contracting Hospitality

Cleaning & Services W.L.L.- July 2020- till date

HR- Collects and prepares all the daily, weekly and monthly timesheets for the projects and confirms it to the Site Supervisors for Invoicing. Manages all staff/operatives related queries & issues. Answers all correspondence in phone, mails, messages from Site and Head Office. Serves as the focal point of Site and the Management. Organizes all the employee files by doing a tracker and maintaining soft & hard copies of all related documents. Keeps an up-to-date HR records. Making the Contracts for Employees, Vehicle contracts for projects.

MARKETING- Getting possible clients for the Company. Meeting clients, Making quotations and closing the deal. Making the contract for clients.

* HR Secretary- Safir Doha Hotel, Doha, Qatar – January 2020- May 2020 – Forced Resignation due to COVID-19 pandemic

HR- Supports all internal and external related inquiries and requests. Maintain soft and hard copies of employee records. Serves as point of contact. In charge of the recruitment process by identifying the candidates, performing reference checks, issuing offer letters and employment contracts. Doing the Induction for newly hired associates, giving examinations, making a quick tour around the hotel, registering in the biometrics for attendance, welcoming and introducing the new associate to the whole hotel staff. In charge of the daily, weekly and monthly attendance processing for payroll and resolves it whenever there are issues found. Complete paper works and getting approval for Annual, Emergency, Sick, Resignation, Termination leaves, rejoining forms and exit interviews. Monitoring and keeping an up to date status of all employees using the PAYTRAX system. Doing the staff daily meal count, checking that everything is in order with regards to the staff cafeteria, staff lockers & comfort rooms. Printing and posting the latest updates and memorandum in the Staff notice boards. Ordering all the things needed by any associate & supplies required in the staff cafeteria. Accommodation spot checking every end of the month for Male & Female Flats to ensure that everything is well maintained according to the rules & regulations implemented by the Management. Keeps an up- to-date latest HR trends and best practices.

HR Coordinator/ Contract Administrator - Darwish Interserve, Doha, Qatar – March 2019-October 2019

MINISTRY OF EDUCATION AND HIGHER EDUCATION (MOEHE) PROJECT HR- Lead day to day operations of HR functions and duties. Process documentation & prepare reports related to HR activities. To maintain highest level of confidentiality, fairness in all dealings, adherence to policy matters and patience while dealing with employee relations. Prepare, maintain and submit reports such as Employee Master List, Monthly timesheet, Annual/Sick leave & Leave resumption, Pettycash reimbursement & settlement. Create and maintain filing systems. To enter & update all employeedetails in master list. Create and type office correspondence and internal memos. Distribute and route mail. To support in payroll processing & assisting in payroll preparation by providing relevant data (absences, leaves, etc.) making the medical reimbursement of employees. Order and track Human Resources office supplies and forms. Answer phone calls and inquiries. Create new employee personal file. Assist walk-in candidates with application procedures. Respond to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies and guidelines. Inform Human Resources management of issues related to employee relations within the division or property. Maintain confidentiality and security of employee and property records, files, and information. Ensure accurate maintenance of all employee records and files (hard & soft copies). Preparing the offer letters, conducting interviews, arranging visa message, preparing the budget for newly hired staff, giving of uniforms, PPE’s and ID cards, conducting HR induction. Manressa Juris V. de Leon

HR Secretary/ HR Coordinator/ Contract Administrator- Facility Management & Hospitality Management/ Marketing

Mass communication Graduate with more than 5 years of experience as an Administrative officer in Sultan Center, Muscat Oman and 4 years’ experience in Doha, Qatar handling the MEP/ Facility Management services of Al Shaya & Ministry of Education & Higher Education (MOEHE) Contract. I am seeking for a position that will enable me to maximize my strong administrative, management and organizational skills, quality assurance, program development, educational background & training experience.

Decision maker

Team worker

Positive thinker

Emotional Intelligent

Good in time Management

Strong Organizational Skills

Goal Oriented person


Contract Administrator- Darwish Interserve, Doha, Qatar, Dec. 3, 2017- February 2019 AL SHAYA Project- Finished Contract

Monitors all the incoming and outgoing documents related to the Facility Management and MEP service of more than 250 shops of Al Shaya all over the malls and standalone shops in Qatar. Order, stock and monitor the inventory of maintenance materials and make sure that everything is on hand on a daily basis. Coordinates with the supplier to ensure that the stock level is enough. Contacts 3rd party subcontractors to quote for additional work. Prepares the documents such as purchase order forms, store requisitions, cash floats for budgeted and unbudgeted items approved and signed by the Operations Manager. Prepares the timesheet for all the technicians assigned in the project.

Admin Officer/Secretary to the Country Engineering & Business Development Manager- The Sultan Center, Muscat Oman- August 2012 to September 12, 2017 Admin & Purchasing- Contact the supplier for canvassing of equipment needed by the stores, prepares the needed documents such as LPO’s, CAPEX approvals for budgeted and unbudgeted materials and seeking approvals from the top management. Order all the items/machines needed by the department in the store. Participates in the development of staffing plans, performs administrative tasks related to staff coverage such as vacations, time sheets and employee information records. Monitors and updates the different maintenance concerns with all TSC stores through the use of Maintenance Helpdesk system. In charge of deploying the technicians to the work site. In charge of closing the tickets in the system once verified that work has been completed.

Administrative Assistant/ Secretary to the Store Manager -The Sultan Center, Qurum Branch Muscat, Oman – Jan. 2017-Sept. 12, 2017(Reliever) Monitors the incoming and outgoing documents related to all store staff, filing it in HR dept. and keeping a tracker for easy reference. Monitors the attendance of all the staff in the store, having it tracked and issues disciplinary notice. Answers all staff inquiries. Monitors and prepares the dash list, consumables and other available products in the store in daily and monthly basis. Prepares the overtime payment for all the staff. Reports directly to the Storemanager

Videographer/ Photographer – 28th Multimedia Philippines- January 2009-2010 Fairview, Philippines

Specializes in Videography and Audio visual services, Conceptualizing/ Brainstorming with the Core creative staff with the theme of the project or event. Does the actual shooting of scenes. Prepares the treatment/mood needed for the shoot. Sits with the editor during the editing of the final project. Pre- Nuptial Photography and Video presentation in events and big gatherings as per schedule/ prior booking. EDUCATION

Collegiate : Far Eastern University Manila

Bachelor of Arts Major in Mass Communications- SY 2005-2009 Secondary : St. Mary Goretti School- SY 2005

Primary : Siena College, SJDM, Bulacan


Asset Management Training (MOEHE)

Conducted by: Ministry of Education & Higher Education, Training & Educational Devt. Center (TEDC)Sept. 24-25, 2019

Fire Warden/Marshall Training

Conducted by: Enertech Qatar, Doha, Qatar – June 30, 2018

Autocad 2D Training Course

Conducted by: Polyglot Institute, Muscat, Oman – March- April 2015

Initial Fire Response & Fire Warden Course

Conducted by: Technical Administrative Training Institute (TATI), Muscat, Oman – August 2015

HSE Course

Conducted by: Technical Administrative Training Institute (TATI), Muscat, Oman – August 2015 ACHIEVEMENT & AWARDS

February 2017- Employee of the Month- The Sultan Center LLC, Muscat, Oman

April 2016- Employee of the Month- The Sultan Center LLC, Muscat, Oman

June2015-Employeeofthe Month-TheSultan Center LLC, Muscat, Oman September 2015- Awardedby theCEO& BusinessDevelopment ManagerforRecognitionof Hard workThe Sultan Center LLC Muscat, Oman- Head Office

March 2014- Employee of the Month- The Sultan Center LLC, Muscat, Oman

October 2013- Employee of the Month- The Sultan Center LLC, Muscat, Oman

Year 2013- Special Performance- The Sultan Center LLC, Muscat, Oman

September 13, 2009- BestStory/Best Actor- GMA Sindie Short experimental film “Carl”, Robinsons Galleria

November3, 2008-Best Narrative short film, Viewer’schoiceaward,BestinCinematography,Best Director, BestinSoundsforRubrics- FEU Film Society Annual Video Fest

FEU Full scholar

Batch 2001- High school class Valedictorian

(Copies of Certificates will be forwarded upon request) QUALIFICATION SUMMARY

Excellent communication skills both in verbal and written. Efficient management and organizational skills. Computer literate (Microsoft Office and other computer functions). Advance rapport building and customer service skills. Has strong motivation to achieve targets without compromising on the quality of service. Proficient in working under pressure with minimal supervision. CHARACTER REFERENCES

Mr. Hamza Benslimane

Position: HR & Training Manager

Darwish Interserve WLL

Contact #: +974-********

Mr. Douglas Noon

Position: Operations Manager


Ms. Jean Lalic

Position: Help Desk and CAFM Supervisor

Darwish Interserve WLL

Contact #: +974-********

Mr. Aziz Ashraf

Position: Store Manager

The Sultan Center LLC, Muscat, Oman

Contact #: +968-********

I herebycertifythattheabove-mentioned facts and information are trueand correct to the best of my knowledge and belief. ManressaJuris V. deLeon


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