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Employee Security

Chandigarh, Chandigarh capital, India
September 23, 2020

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Curriculum Vitae

Kalidass Sharma

Permanent Address: Vill. Nerush P.O. Samoh

Tehsil. Jhandutta Distt. Bilaspur (HP) Contact No. 988-***-****, 809******* Email:

Professional Objectives:-

More than 10 years of experience in Human resources Department (Direct & Indirect as well as all activates related human resources department) in a Challenging working Environment. Responsible & efficient professional by working to the best of my ability to enable the success of the organization. I would perform the job with responsibility enjoy the challenge. And accept to make a positive contribution in the above mentioned post. Good understanding of Human Behavior, keen desire to achieve Success, Self Discipline, Optimistic attitude, Good planning skills, spirit of team work and co-operation, Adaptability and learning ability, believe only in results, regular and punctual.

Professional Qualification:-

One year Diploma in Business Administration (Specialization in Human Resource Management) From National institute of management Shimla.

Master in Business Administration (MBA) in Human resource Management & Finance from Asian Institute of Engineering & Management.

Educational Qualification:-

BA from Himachal Pradesh University Shimla.

10+2 from HPSEB Dharamshala.

10th From HPSEB Dharamshala.

Exposure in IT:-

One year Diploma in ICPC (Industrial Computer Professional Course) From Bit

Institute Baddi (HP).


Presently working with Shree Naina Polymer Inc. Vill Katha PO. Baddi,Distt. Solan HP from Jul 2019 to till date as Assist. Manager HR/ Admin. Company is engaged in Manufacturing of PET, PP Bottles, PP Caps, PET Preforms & Jars (A Trusted Name in Pharma Pet Bottles).

Worked with NG Electro products Pvt Ltd. Plot No 51, Industral Area Bhatolikalan Baddi HP from Jan 2017 to Jul 2019 as Sr. Executive HR/ Admin. One of the top Hair Colour Manufacturers in Baddi, Solan Is engaged in Manufacturing of Hair care and cosmetic products.

Worked with Frontline (NCR) Business Salutations Pvt. Ltd. Kasumpati Shimla From June 2014 to Jan. 2017 as sr. Executive HR/Admin. A 500 Cr group turnover Company with leadership position in Integrated Facilities Management, Security Services & telecom Industry. Across 32 offices that work every minute to uphold ISO 9001:2008 certified standards.

Worked with Pitambari Products Pvt. Ltd Vill Buranwala, PO. Barotiwala, Distt. Solan HP from 01.07.2010 to 31.05.2014 as junior officer HR & Admin. Company is engaged in Manufacturing of Copper and silver Shining powder.

Job Responsibility:-

Preparation of all Statutory Returns & records under various labour laws (ESI, PF, Gratuity, Bonus, Factory License, Contract Labour Registration, Employment Exchange Returns etc).

Updating Compliances Registers daily & monthly Basis.

Renewal of Vendor Agreements.

Verify Monthly bills of Vendors like Housekeeping, Labour, Security, Employee Medical etc.

Facilitation employee for availing benefits like Medi-claim, Transportation, Lunch, and housing accommodation.

Prepare & maintain employee database in Excel.

Complete Joining formalities (Joining kit, employee code generation, ID card, E-mail id generation & provide other official gadgets related to job role etc.).

HRIS – Weekly, Monthly, Quarterly (Joining, Attrition, Budgeting & Costing status, F&F, Operational challenges etc.).

Document Preparation for factory License & Renewal.

Document Preparation for Fire NOC & Renewal.

Document Preparation for Pollution NOC & Renewal.

EPF, ESIC New user code Allotment for factory.

Document Preparation for grant of cosmetics manufacturing License.

Document Preparation for Food and Drug Administration.

Work related Electricity Board.

Follow-up for Shivalik Solid waste/CETP/Labour Contractor/fire fighting agency/ Hospital agreements.

Products Approval/ BBNA membership.

Clint Audit & Documentation Work:-

Responsible for Company & Contractor All Employees gate in- Out record.

Responsible for first aid box and medicine/ First Aid Training/ Employees Medical Check-up. Arrangement/ List of location of first aid Boxes on Each floor.

Responsible for Lift Ropes/Chains Fitness services report/Left Safety Instruction/Maximum Weight Sign board.

Responsible for Drinking water tank/ Auro filter Inspection Record/ Drinking water Sign Board

Responsible for Documentation and training under Company Environment Policy/ Ethics Policy/Health & Safety Policy/Hygiene Policy/Workplace code of conduct policy/water and sanitation policy/ Labour Policy/ Policy against Sexual Harassment/PPE Policy/ Supplier Code of conduct/leave Policy/Security policy/ Recruitment policy/ Human Rights policy/ / List of holiday display on notice board.

Prepare Employees Committee According to Policy & Arrangement of Meeting/ Aids awareness Program records/ Canteen Committee meeting point/ Anti sexual harassment committee.

Arrangement of Electrical Shock Treatment display Chart/ Arrangement of Rubber mat near Pannel room.

Prepared offer letter/ Appointment letter/ salary slip/ salary sheet and bank transfer record

Prepared Fire Extinguisher/Hose real Monthly Inspection/ employees Fire Extinguisher training record.

Maintain Marks Yellow line/ Arrow Direction in yellow for evacuations routes/ Emergency Evacuation Plan for each floor/ Zebra marking below Fire Extinguisher/Fire trainer name display board/fire alarm in each floor.

Checking of Sharp Tools Issue Record/ Boiler Running Record//Diesel Consumption record

Checking of Labour Contractor Worker Personal Document/Employment Form/ESIC TIC / Salary Sheet/ Salary Slip/ ESIC, EPF monthly Challan /Full & Final Record.

Maintain Emergency light in each floor and stair/Security Guard Emergency safety kit

Maintain Assembly point circle/ Assembly point sign board/ loading & unloading safety instruction.

Maintain Organization Chart/ flow chart/ Emergency Exit plan.

Checking of Compressor operating instruction display/Fire Hydent operating display. List of no. of Hose real/ list of location of fire Hydent point/list of sand buckets/ list of location of fire Extinguishers with (Type, refilling date, validity, Capacity)/ list of fire trained persons along with last training photographs/ Sickness Register/ Minor injury record.

Recruitment Process:-

Collect CV for vacant post.

Shortlisted CV as per company requirement.

Interview call letter for shortlisted candidate.

Arrangement for primary interview and shortlist candidate for second round.

Arrangement for final interview.

Offer letter for selected candidate.

Employee Enrollment activities.

Issue joining letter, provide ID card, official mail ID, phone no. and complete Joining formality of new employee.

To ensure Pre Employment medical and annual medical checkup of employees.

Payroll Management:-

Responsible for proper effective functioning of Time Office.

Preparation of master data of all employees.

Preparation attendance of all employees including contract labour.

Preparation salary/ wages sheet of all employees including contract labour.

Bank account opening process of new join employee.

Preparation salary/wages bank transfer letter.

Insure for 100% salary/wages distribution by bank transfer.

Preparation personal file of all employees and collect required documents.

Preparation and distribution of salary slip and prepare all register of time office.

Preparation of left & new join employee detail.

Preparation and submission EPF, ESIC challan before due date.

Preparation & submitting half yearly return of ESIC & Annual return of EPF.

Submission of factory act return. Preparation.

Handling PF transfer/ withdrawal cases.

Preparation Increment proposal after discussion with HOD and sent to authority for approval.

Preparation and distribution of Increment letter.

Preparation Arrears, Bonus sheet and sent to authority for approval.

Arrangement for distribution Arrears and Bonus.

Preparation monthly MIS report.

Contract Labour:-

Employment form, ESIC registration and ID card compulsory (same day) for new join employee.

Preparation of wages sheet of contract labour and distribution of wages slip.

Check contractor bill, collect wages receiving Sheet, EPF, ESIC challan, highlighted ECR of all. Employees, employment form, ID card, ESIC TIC, and all register of time office.

Discussion with contractor about company labour requirement.

Coordinate with contractor regarding labour related issues.

Arrangement distribution tea and other beneficial activities.

Provide safe work environment.

Leave Management:-

Leave management as per company policy.

Preparation of leave record of all employees and update leave card.

Preparation of leave encashment & arrangement distribution.

Employee exit formalities:-

Receive Charge handover Latter before full & final settlement.

Receive all company assets, Mobile, laptop, company vehicle.

Employee’s full & final settlement as per company policy.

Preparation full & final settlement of left employees.

Deduct notice paired as per company policy.

Exit interview form fill –up before relive the employee.

Admin Responsibility:-

Organize The Welfare function for the employees on various festival and other important occasions.

Handling general grievances / day to day affairs of the company.

To initiate action against indiscipline employees and to represent management in enquiry.

Housekeeping in factory Premises, Uniform Requirement.

To check the working of Canteen, Maintain canteen Committee, Giving food coupons to Employees.

Transportation management:-

Preparation Master Sheet of all vehicles.

Time to time maintenance of all vehicles.

Timely Documentation of all vehicles.

Check vehicles log book daily with meter reading.

Arrangement to cleaning of vehicles.

Shift schedule for driver as per requirement.

Security Management:-

Check discipline and personality of security supervisor & security guard.

Check employee’s in-out register, visitor register, courier register, material in-out register.

Employee gate-pass, security day & night report and attendance of security person.

Arrangement for firefighting training.

Provide training for security regarding as per company policy.

Other Activates:-

Prepare daily cash expenses lager in Excel and maintain Cash Book on daily basis.

Arrangement of food for visitor/ Hotel Booking/ Ticket Booking.

Responsible for Company Building Maintenance & Arrangement for drain cleaning.

Responsible for Stationary, House-keeping Purchasing and requirement wise Distribution.

Co-ordination with head office Finance Dept. For Vendor payments as per requirement.

Follow-up for Electricity and Water Bill Payment.

Check Maintenance Store Stock register and Physical stock checking.

Coordination with store dept. for store Physical stock.

Coordinate with production team for safe and smoothly Production running. And solve employee’s related issues.

Personal Detail:-

Father’s Name: Sh.Gian Chand

D.O.B.: Dec.27.07.1986

Marital Status: Married

Nationality: Indian

Languages Known: English, Punjabi and Hindi

About Myself:-

I am one with thinking capability, analytical, reasoning, and decision-making in a team, believe in teamwork. I have the ability to change my orientation to adopt myself to changing situations and react positively in challenging situations.

Area of Interest;-

Operating Computer.



I hereby declare that all the above information is true to the best of my knowledge and belief.

Thanks a lot in anticipation.



(Kalidass Sharma)

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