Resume

Sign in

Executive Assistant Office

Location:
Washington, DC
Posted:
August 01, 2020

Contact this candidate

Resume:

Mirsada Zaku

ade0p0@r.postjobfree.com

** *. **** **., ** NY 10023 mobile 646-***-****

EXPERIENCE:

*/**- **/**** ****** E. Abrams, Abbeville Press Inc.

Executive Assistant to Robert E. Abrams Family Office

Responsible for calendar management, travel arrangements, meeting coordination, and appointment scheduling of all personal matters.

Manage and oversee three properties NYC Loft, North Salem home & Maine summer home.

Responsible for ordering personal supplies as well as any items needed in the homes. Liaison with all caretakers and housekeepers to make sure all issues are being taken care of and the homes are running smoothly.

Responsible for all aspects of financial management and accounting of family and properties prepared in excel. Responsible for all credit card reconciliations.

Dealt closely with Accountant to make sure all amended returns and annual tax filings are completed in a timely manner. Responsible for making timely payments of all property taxes.

Prepared bi-weekly projections on excel of all contracting projects continuously ongoing on the properties.

Liaison with various lawyers, architects, contractors so that each project had proper oversight and handled in timely manner. As well as all family members & friends.

Responsible for updating and managing large contact list in Gmail.

Responsible for weekly payroll of all family office employees.

Collect weekly mail at Abbeville Press and mail in each of the homes was collected on an as needed basis.

Oversaw all projects pertaining to Abrams Family personal art collection and maintained all record keeping.

Record keeper, responsible for scanning, filing and organizing of all documents pertaining to family estates, family office, art collection and all properties.

Responsible for reviewing and filing all health care claims. Record keeping of all medical visits and healthcare documents.

Responsible for upkeep of automobiles, boats and various machines in the homes.

4/11- 12/2018 Richard L. Feigen & Co.

Treasurer/ Office Manager/ Personal Assistant

Managed gallery, office and various homes in the US and Europe. Managed and held close relationships with staff to ensure each location ran safe and accordingly.

Handled all aspects of accounting for company and various personal accounts, both foreign and domestic.

Dealt closely with outside CPA to ensure all Taxes and Filings were completed and processed on time.

Dealt closely with various lawyers and worked with owner on legal matters.

Gatekeeper to all company and personal records: Tax Returns/ Financials, Contracts, Leases Agreements, Art Loans, Mortgage Statements, Bank Statements, Trust Accounts and any correspondence.

Responsible for renewing all necessary documents: Passports, Drivers license, Auto Lease/ Insurance/ Registrations/ All Dues and Subscriptions.

Managed all construction and repairs in gallery and various homes. Always completed on time and within budget.

Prepared heavy travel schedules, meetings, and appointments, both business related and personal.

Managed and helped prepare many gallery functions such as art shows, openings, and special events.

Liaison with different museums, galleries, and art dealers both foreign and domestic.

Managed move of entire gallery to new space. Managed clean up and move of storage space occupied over the course of 35 years.

Managed Inventory in Gallery, various homes and two different storage locations.

4/07- 4/2011 Showroom Seven Int’l, Seventh House P/R, Erickson Beamon LLC., Sweet Robin Inc.

F/C Bookkeeper/ Accounting Manager

Directed and oversaw staff of 5 employees in all aspects of accounting for each of the four in house companies.

Prepared monthly closings, account reconciliations and financial statements for outside Accountant review.

Reconciled monthly bank statements for all companies including 2 stores: Beyond 7 and Outlet 7.

Maintained daily bank relations to closely manage daily cash flow.

Responsible for monthly client and designer billings/ weekly vendor payables.

Maintained control of all Fashion Show budgets, sought through payments and remaining within budget.

Acted as Human Resource Dept. Managed employee commissions, expense reports, bonuses and vacation days.

Responsible for all aspects of bi-weekly payroll, insurance coverage, and safekeeping of company contracts and legal records.

Interfaced with external auditors regarding Payroll and Sales Tax.

Cleaned up employee, vendor and customer records from prior accountant. Ensured that all transactions and projects were corrected in QuickBooks and company Excel records.

Self managed project of auditing and reconciling 7 plus years of financial records for 40+ in house Designers.

9/05- 4/2007 Sereniti, Inc.

F/C Bookkeeper/ Assistant to CFO

Prepared monthly financial & balance sheet analysis for CFO review to use in Investor Board Meetings.

Worked closely with CFO in review of monthly bank statements and financials to stay within budget.

Responsible for all aspects of A/R, A/P, G/L and P/L.

Reconciled and managed multiple monthly Checking and Money Market Accounts.

Managed and logged all employee payroll, commissions, bonuses and timesheets. Dealt closely with all employees on informing them of their status on as needed basis. Acted as HR and Office Manager.

Prepared and processed heavy travel and expense reimbursements for all departments on as needed basis.

Managed and processed Consulting Agreements, Client and Vendor Contracts, Disclosure Agreements. Responsible for renewing and making any changes based on CEO or CFO decisions.

5/03- 5/2005 Visionaire Publishing LLC, VMagazine LLC, VMan Magazine LLC.

F/C Bookkeeper/ Accountant

Managed all aspects of accounting for five companies and partners’ personal finances.

Reconciled monthly bank statement and credit card statements for each entity.

Prepared weekly financial reports for partner’s analysis and planning.

Weekly invoicing and collection to clients and vendors.

Managed and processed bi-weekly payroll for 3 companies through Paychex Payroll Services.

Freelance Payroll was kept track of and prepared on as needed basis.

Dealt closely with CPA to provide company financials for Tax Purposes. Assisted in any outside and internal auditing.

Installed Quickbooks Accounting Software to improve data collection and report production.

11/01- 5/03 Schmidt & Stanton, CPAs LLP.

Accountant / Outside Bookkeeper

Acted as outside bookkeeper for numerous clients, both personal and business accounts.

Reconciled monthly bank accounts and credit card accounts.

Prepared annual budgets and financials for CPA to use in strategic financial planning

Prepared individual tax returns for CPA review.

Prepared clients’ payroll and liability taxes in order to maintain on time payments.

Prepared Form 1099 & 1096 for various clients.

2/01- 10/01 JBS Financial Services & JBS CPA’s

Accountant / Outside Bookkeeper

Provided accounting/ bookkeeping services to various business and personal accounts.

Visited clients on monthly basis to write up books, prepare monthly bank records and financials.

Prepared monthly budgets and financial statements for CPA review.

Prepared payroll and various tax liabilities for different clients.

Acted as receptionist on as needed basis.

EDUCATION: 1998-2001 Marymount Manhattan College

Bachelor of Science, Business Management

SKILLS: 17 yrs of Quickbooks experience, Netsuite Business Software, MYOB Acct Program, GSuite, Gmail, Outlook, MS Office, MS Excel, Quickbooks Payroll, ADP & Paychex Payroll Services. Experience with PEO use/ services.

LICENSES: NYS Drivers License

Notary Public: State of New York

REFERENCES:

1)Frances Beatty Adler, Ph.D.

President at Richard L. Feigen & Co.

Office 212-***-****

ade0p0@r.postjobfree.com

2)Omari Mortley

Coworker at Richard L. Feigen & Co.

Mobile 718-***-****

ade0p0@r.postjobfree.com

3)Karen Erickson

President at Showroom Seven/ Erickson Beamon

Office 212-***-****

ade0p0@r.postjobfree.com

4)Fahim Siddique, MBA

Chief Executive Officer at Sereniti, Inc.

Mobile 303-***-****

ade0p0@r.postjobfree.com



Contact this candidate