Career Objective: To obtain a rewarding and challenging position where I can utilize my accounting, computer, organizational and customer service skills for the benefit of the company.
Professional Experience:
The Law Office of Daniel J. Snooks
April 2019 – Present, Administrative Assistant
Set up and coordinate conferences between the lawyer and clients
Handle all incoming and outgoing calls
Assist with managerial and staff request
Create, process, and file Interventions, Disclaimers, Non-Suits and Dismissals
Help investigate cases, process and prepare dockets for court
Create and run monthly reports
Backup the Lead Paralegal
Create and mail out letters and cards to clients, colleagues, associates, and delinquent tax payers
Maintain the office supply room and coffee bar area
Nailor Industries Inc.
January 2010 – January 2019, Accounts Receivable Manager
Collected payment from customers
Sent weekly/monthly revised statements to customers
Data Entry, applied payments to customer accounts
Investigated customer disputes and credit issues
Answered questions customers had
Updated upper management on customer activity in weekly meetings
Oversaw invoicing clerk and helped with any issues that arose with the billing process
Provided backup for the Controller and Assistant Controller
Assisted with all month-end and year-end duties
Reviewed and approved new credit applications
Nailor Industries Inc.
April 2006 – December 2009, Accounting Clerk
Generated daily invoicing to customers
Ensured accuracy in multiplier, line item, and any additional information before invoicing
Created custom invoices as well as other documentation for all overseas shipments
Verified shipping information with freight forwarder, providing any information needed for customs
Generate weekly statements of open invoices to customers
Provided backup for the Accounts Receivable Manager, Accounts Payable Manager and the Assistant Controller
Assisted with creating checks for COD’s and vendors
Responsible for setting up buy sells and freight bills for payment
Assisted with data entry as well as ensuring the accuracy of payment information
Maintained a strict filing system of invoices
Shell Information Center
June 2003 – July 2005, Administrative Assistant
Assisted with managerial and staff requests.
Provided Ad hoc management information using Excel, Access, PowerPoint, and Word
Performed on boarding and exiting tasks for employees and contractors
Updated staff changes in Who’s Who, distribution lists, and organizational charts
Assisted with coordination of On-Site and Off-site event planning, coordination, commutation, location, & set-up of meetings, conferences, seminars, social events, team building and learning events
Coordinated departmental moves
Handled closing activities, ensuring timeliness and accuracy of Promaster statements
Maintained multiple coffee bars/break areas stocked
Managed surplus of office supplies
Performed backup requirements for staff within the group as required
Summary of Qualifications:
Strong communication and customer service skills (fluent in Spanish)
Effective working alone, in a group and with minimal supervision
Able to work in a fast-paced stressful environment
Proficient knowledge of MS Office, SAP, ERP/ Sage 300, and Oracle
BCIS: typing skills as well as 10 key
Education:
J. Frank Dobie High School 2001-2005
Graduated May of 2005; Recommended
San Jacinto College
In progress
References Available Upon Request