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Administrative Assistant

Houston, TX
May 20, 2020

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Career Objective: To obtain a rewarding and challenging position where I can utilize my accounting, computer, organizational and customer service skills for the benefit of the company.

Professional Experience:

The Law Office of Daniel J. Snooks

April 2019 – Present, Administrative Assistant

Set up and coordinate conferences between the lawyer and clients

Handle all incoming and outgoing calls

Assist with managerial and staff request

Create, process, and file Interventions, Disclaimers, Non-Suits and Dismissals

Help investigate cases, process and prepare dockets for court

Create and run monthly reports

Backup the Lead Paralegal

Create and mail out letters and cards to clients, colleagues, associates, and delinquent tax payers

Maintain the office supply room and coffee bar area

Nailor Industries Inc.

January 2010 – January 2019, Accounts Receivable Manager

Collected payment from customers

Sent weekly/monthly revised statements to customers

Data Entry, applied payments to customer accounts

Investigated customer disputes and credit issues

Answered questions customers had

Updated upper management on customer activity in weekly meetings

Oversaw invoicing clerk and helped with any issues that arose with the billing process

Provided backup for the Controller and Assistant Controller

Assisted with all month-end and year-end duties

Reviewed and approved new credit applications

Nailor Industries Inc.

April 2006 – December 2009, Accounting Clerk

Generated daily invoicing to customers

Ensured accuracy in multiplier, line item, and any additional information before invoicing

Created custom invoices as well as other documentation for all overseas shipments

Verified shipping information with freight forwarder, providing any information needed for customs

Generate weekly statements of open invoices to customers

Provided backup for the Accounts Receivable Manager, Accounts Payable Manager and the Assistant Controller

Assisted with creating checks for COD’s and vendors

Responsible for setting up buy sells and freight bills for payment

Assisted with data entry as well as ensuring the accuracy of payment information

Maintained a strict filing system of invoices

Shell Information Center

June 2003 – July 2005, Administrative Assistant

Assisted with managerial and staff requests.

Provided Ad hoc management information using Excel, Access, PowerPoint, and Word

Performed on boarding and exiting tasks for employees and contractors

Updated staff changes in Who’s Who, distribution lists, and organizational charts

Assisted with coordination of On-Site and Off-site event planning, coordination, commutation, location, & set-up of meetings, conferences, seminars, social events, team building and learning events

Coordinated departmental moves

Handled closing activities, ensuring timeliness and accuracy of Promaster statements

Maintained multiple coffee bars/break areas stocked

Managed surplus of office supplies

Performed backup requirements for staff within the group as required

Summary of Qualifications:

Strong communication and customer service skills (fluent in Spanish)

Effective working alone, in a group and with minimal supervision

Able to work in a fast-paced stressful environment

Proficient knowledge of MS Office, SAP, ERP/ Sage 300, and Oracle

BCIS: typing skills as well as 10 key


J. Frank Dobie High School 2001-2005

Graduated May of 2005; Recommended

San Jacinto College

In progress

References Available Upon Request

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