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Company Secretary and Legal, Regulatory Affairs

Chandigarh, Chandigarh capital region, India
January 16, 2020

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M.NO: 783-***-****

H. No. ****, Sector 23-C, Chandigarh

Email :


Career objective

To constantly learn, enhance skills and capabilities to reach higher level of competence and apply my existing knowledge and skills to the best of ability in the interest of the organization.

Professional Qualification

Company Secretary

Professional Programme ICSI 51.13% 2018

Executive Programme ICSI 55.00% 2013

Bachelors of Laws

LLB Panjab University 61.03% 2014

Academic qualifications

B.Com from Panjab University, Chandigarh 55.65% 2011

Working Experience

Worked as an Asst. Company Secretary & Legal at International Mega Food Park Group of Companies (namely M/s International Mega Food Park Limited, M/s International Fresh Farm Products India Limited, M/s Punjab Metallic Private limited, M/s Zenith Food and Nutrients Private Limited etc.) At Chandigarh from October, 2016 up to October 2019. M/s International Mega Food Park Limited is a Special Purpose Vehicle (SPV) its Mega Food Park developed at Fazilka, Punjab under assistance of the Ministry of Food and Processing Industries (MOFPI), Central Government.

Presently working as a Company Secretary and Legal in at Vardhman Chemtech Limited.

Secretarial Work Experience

Responsible for all Company Secretarial functions, duties and responsibilities.

Analyzing the Memorandum and Article of Association as per company’s stand

Convening and conducting of Board, Committee, Annual General Meetings.

Maintenance of all statutory Records and Registers as required under the provisions of Companies Act, 1956/2013 and other applicable laws.

Preparing Notices, Agenda, Director Report, Resolutions, and Resolutions passing by Circulation & recording minutes of AGM, EGM, BM and Committees Meeting.

Representing and Liasoning before Registrar of Companies Office, RD New Delhi, NCLT.

Due diligence of Related Party Transactions, loans to or from Directors, loan and investment by company etc.

Calculating Managerial Remunerations.

Transfer and transmission of Shares.

Issue and allotment of Shares.

Timely filed Annual Filling, other E –Forms under different sections of Companies Act, 2013 with ROC.

Creation of Charge, Modification of Charge and satisfaction of charge and filed requisite E-Forms under Charge Provisions of Companies Act, 2013.

Prepare check lists for under different types of Audits namely Statutory Audit, Internal Audit, Share Audit, Forensic Audit, ISO Audit and prepare check lists for any other assignments.

Reporting on Company procedures & developments in a timely & accurate manner.

Working with NSDL/CDSL, Bankers, Financial Institutions for dematerialization of shares

Timely report to the Board Members and Management for the latest development under companies Act, 2013 and any other Acts.

Working with the Statutory Auditors/Internal Auditors of the group companies for finalization of Financial Statements and internal checks.

Filling under Foreign Exchange Management Act,1999 (FEMA) for initial reporting, allotment of shares, transfer of shares, External Commercial Borrowings and timely report with the Reserve Bank of India (RBI) under FEMA Act, 1999, RBI Master Circular and any other latest development by RBI under FEMA Act, 1999.

Legal Work Experience

Drafting and vetting of various agreements like Manufacturing Agreements, Supply & Distribution agreements, Lease Agreements, Sale Deeds, Distributorship Agreements, Service Agreements, Leave and License Agreements, Non disclosure Agreement, Supply agreements, Advertisements agreements, Manpower Contractor.

General Purchase Agreements, Human Resource Consultancy Agreements, Service agreements, Transport Agreements, Travel & Tour agreements, Storage Agreement, Non Disclosure & Confidentiality Agreements.

Drafting of other legal documents like Petitions, Revisions, Written Statements, POA, Affidavits, Indemnity Bond, Vakalatnama, Letter of Authority, Renewal & Termination, Notices, Legal replies & Letters etc.

Dealing/Liasoning with Consultants/ legal counsels for cases and arbitration proceedings under Land Acquisition Act, cases under IBC Act, 2016, SARFAESI Act 2002, DRT 1999, Consumer Cases, Labour cases, Negotiable Instrument Act, Code of Civil and Criminal Procedure and property related matters and appearance with them in respective courts.

Publication of public notices etc on behalf of the company.

Compliances reporting under various laws like labour laws, Taxation laws from the respective departments.

Representing companies before court, Tribunals, NCLT, Income Tax and other various authorities.

Regulatory Work Experience

. Dealing/Liasoning with Consultants/ legal counsels for case under Various Environmental Laws, FSSAI Compliances, Bureau of India Standard (BIS), Central Ground Water Authority.

. Approval and licences under Indian Boiler Act, Contract labour Act, Factory Act, FSSAI, Consent to Operate, establish under Environmental Laws, APEDA, Export Inspection Agency(EIA), Import and Export Code, Packing Licence Under Legal Metrology Act, 2009, Intellectual Property Acts i.e Trade Mark etc.

Dealing/Liasoning with the Ministry of Food and Processing industries (MOFPI), Central Government/State Government, PUNGRAIN, Food Corporation of India (FCI) Punjab Agro industries Corporation, State Food Safety Department, Punjab State Power Corporation Limited (PSPCL).

Regulatory compliances with the State of Punjab Govt. i.e under Punjab State Development Tax, Act 2018, Punjab Industrial Policy, and One time Settlement Policy (OTS) etc.

Management Training

15 months training at Punjab Agro Industries Corporation At Sector 28-A Madhya Marg, Chandigarh under Mr. Gaganjit Kashyap, Executive Director-Cum- Company Secretary from 19th of June 2014 till 30th of November 2015.

The details of the work handled during Mgt training:

All ROC work under MCA 21 Viz. Preparing and filing of returns, Obtaining Director Identification Number and Digital Signature Certificates.

Maintained Statutory Books and Records as per the Companies act, 1956, and 2013 complying with company law formalities, filing of periodic and need base returns and taking approvals from statutory bodies like ROC, CLB, RD conducting search & inspection at ROC office etc.

Compliances with various banks and other financial institutions for availing financial assistances and loans in the form of Term Loan Facilities as well as the Working Capital Loans and Letters of Credit on behalf of the Company and to complete all formalities in this regard.

Assisted in Mergers, Demergers, and Amalgamations.

Drafted Petitions for Amalgamations, Mergers, Compounding of offences, Condo -nation of delay, change of regd. offices etc.

Prepared Due Diligence Report, Scrutinizers reports, Secretarial Audit reports.

Prepared Share Certificate and Share Transfer Deeds.

Convening Board Meetings, Audit Meetings, Shareholders Meetings.

Prepared Notice and Minutes of Board of Directors and Shareholders meeting.

Incorporation of Companies, Striking off.

Handled all other Corporate and legal issues for private and public companies including increase in share capital, allotment of shares, preparation of share certificates.

Liasoning with other departments i.e Personnel, legal, Accounts and Taxation, Purchase, Storage etc.

Drafting of resolution and various letters to ROC.

Alteration in the object clause of the company.

Change in the name clause of the company.

Filed various forms with Registrar of Companies.

Computer proficiency

Working knowledge of Microsoft Windows, MS Office, Excel, Powerpoint.

Certificate of computer training from Aptech ltd.

Key Areas of Expertise

Corporate Laws, Contract Act, ect.

Legal, Secretarial & Miscellaneous Work

Personal Strengths

Flexible with excellent co-ordination and presentation skills

Optimistic & Proactive/Positive attitude towards life.

Honesty, dedication, leadership skills and punctuality.

Personal details

Date of birth 9 December, 1989

Father’s name Mr. Ravinder Kumar

Marital status Unmarried

Permanent Address House No. 2133, Sector -23 C



Place: Chandigarh (Pankaj Kumar)

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