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Administrative Assistant / Office Manager

Location:
Los Angeles, CA
Salary:
19.00 hourly
Posted:
October 16, 2019

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Resume:

Nancy Haeussler-Bendfeldt

**** ******* ****** - *** *******, CA 90063

323-***-**** – adalvv@r.postjobfree.com

Summary:

Administrative Assistant with excellent experience in the field.

* ***** *f experience in a supervisory role

Hands-on experience in handling providers, accounts payable and receivable, financial reports, collections, and keep updated records for auditors.

Good experience in assisting callers with any questions and direct calls to appropriate team members.

Proficient in assisting the Finance Department with the preparation and distribution of payroll and vendor checks.

Extensive experience in composing correspondence, data entry, filing, faxing, copies, and answered phones.

Skills: Administrator Assistant, Clerical Support, Receptionist, Scheduled appointments, Bilingual (Spanish), Computer Literate, MS Word, Excel, Outlook, PowerPoint, MS Access and Publisher, Typing – 60 WPM.

Education:

High school diploma, GED High School, Los Angeles, CA, 2012

Experience

Transition and Adult Services (TAS), Pasadena, CA May 16 – Aug 19

Program Supervisor

Responsibilities:

Oversees the day to day operation of the department, including serving as a liaison between instructors, parents, and clients as well as between the department and the funding sources.

Review, authorize and submit progress and annual reports to the funding source. Produced monthly billing reports as well as the recollection of data to produce yearly management reports.

Promote, recruit, and enroll clients in the programs offered.

Maintain database, assist clients and instructors on daily inquiries, scheduling and attend to yearly reviews of the client's progress.

Program Administrator Assistant

Responsibilities:

Assisted Program Director and Program Supervisor with daily office routine.

In charge of managing internal attendance reports of programs, Department of Rehabilitation Reports, Internal bi-annual reports as well as daily case notes for monthly billing.

Maintain control and records of program authorizations, per client.

Develop and maintain clients' databases.

Produce a yearly Managing Report.

Maintained filing and office supplies inventory systems.

Assist clients and instructors in daily inquiries.

Assist limited English families in translating communications in meetings and events as needed.

Monitor incoming calls and visitors as well.

Service Corporation International (SCI), Los Angeles, CA Dec 15 – Feb 17

Receptionist

Responsibilities:

Assist callers with any questions and direct calls to appropriate team members.

Greeted and receive client's families and visitors.

Provides information associated with services and products.

Acted as a Spanish interpreter for limited English costumers.

Disability Rights California.

Apple-One, Los Angeles, CA Mar 15 – Feb 16

Clerical Support

Responsibilities:

Temporary assignment at Disability Rights California, through AppleOne.

Clerical support for the Office of Client's Rights Advocacy under the umbrella of Disability Rights California.

Gathered basic information from consumers about new cases.

Opened service requests. Managed CRA and ACRA appointments.

Managed CRA's calendars.

Translated documents (English to Spanish and vice versa). Prepared PowerPoint presentations. Prepared outreach materials.

Apple-One

Receptionist

Responsibilities:

Temporary assignment at Para Los Niños, through AppleOne. Greeted and welcomed visitors.

Answered incoming calls.

Interpreted communications for Spanish only speaking families.

Assisted the Finance Department with the preparation and distribution of payroll and vendor checks.

Kept inventories of cleaning and office supplies.

Handled schedules for conference rooms.

Mercy Medical Center, Paramount, CA Nov 12 – Dec 14

Front Office

Responsibilities:

Greeted and welcomed patients.

Scheduled appointments.

Insurance verifications.

Gathered demographics.

Prepared charts.

Assisted patients with billing questions.

Medical billing, posting, and collections.

Performed general office duties.

Composed correspondence, data entry, filing, faxing, copies, and answered phones.

Industrias LUPE, Guatemala Sep 08 – Sep 11

Administrator Assistant

Responsibilities:

In charge of production and quality control of goods and services.

Accounts payable and receivable.

General office duties.

Managed inventories, daily cash flow, providers, clients, and prospective clients.

Chicago Journeyman's Local Union, Chicago, IL Feb 98 – Oct 07

Administrator Assistant

Responsibilities:

Assisted Financial Secretary-Treasurer and Recording Secretary with the organization of special events for members, Union Officers, and Union Staff.

Kept attendee's records.

Handled massive mailings, follow up and reservations.

Made travel arrangements. General office duties.

Assisted Financial Secretary-Treasurer with monthly and weekly reports.

Developed and maintained filing and inventory systems.

Processed, as well as collected, delinquent union dues.

Prepared daily deposits.

Directly responsible for the management of Stephen M.

Bailey Auditorium, which included promoting and booking.

Handled customer services.

Handled providers, accounts payable and receivable, financial reports, collections, and keep updated records for auditors.



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