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School Accounting

Randburg, Gauteng, 2196, South Africa
September 17, 2019

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Andrea Jane Hawkes



Vibrant and energetic team player with exceptional communication skills and a positive outlook.

I am a well experienced Bookkeeper/Bursar/Secretary with a wide range of related experience and a pleasant disposition, I consider myself suitable for any position at your Institution.

I am currently employed as the Bursar/Debtors Clerk at Hudson Park High School. Attached is a copies of my Testimonials and certificates in support of my application.

Patient, understanding and a good listener, who identifies and communicates well with all parents, pupils, as well as staff members and colleagues. I am dedicated, dynamic and adaptable to new business methodologies and environments, bringing new ideas and skills from a variety of work experiences.


Administrative Management, Client Relationship Management, Compiling Presentations, Diary Management, Planning and Organising, Secretarial Support,


Inspire others, Communication skills, Integrity, Entrepreneurial Flair, Creative, Perseverance,



1986: Aliwal North High School, Aliwal North, South Africa – Matriculated 1986

1993: East London Technical College – Word Perfect and Lotus 1,2,3

1996: Windows 95

1197: Pastel Accounting version 3

1998: MS Word & MS Excell

2004: Pastel Payroll

2006: Amendments – School Funding

2011: Budgets

2012: Section 38A

2012: Internal financial controls

2012: Budgets

2012: HR Labour: Payroll

2016: Finalist Sportswoman of the year


Gardening, Squash, Coaching Squash, Music, Reading


36 on Jarvis Road, Selborne, East London, 5247,

Tel. 083-***-****

Date of birth: 22 October 1968

Driving Licence: Code 8 (EB)


References available if requested (Testimonials attached)


I am currently working for Hudson Park High School as the school bursar. I started in April 2014 – current.

Andrea Hawkes

Bursar/Debtors Clerk

Job Description

1st Term

Receipting of Book Levies/School Fees/etc. Open new accounts for all the Grade 8 pupils and change Category code for each pupil. Check whole school to make sure every pupil has an account against SAMS.

Invoice all School Fees. Collect all Acknowledgement of Debt Forms/ Debit Order Instructions (whole school) to set up the Debit Orders and Info of parents. These Instructions have to be set up for the monthly processing of Monthly Debit Orders 1st/15th/20th/25th as well as capture onto school fee statement. Process Unpaids monthly and follow up with parents outstanding Fees by phoning and emailing statements. Assist with general Office/Admin duties.

2nd Term

New Application (Admissions for the following year) Credit Checks/Phone all school Bursars to find out if School Fees are paid up to date to assist in the Acceptance of Application into Grade 8 – Grade 12.

Hand out Subsidy Applications beginning of the year. Check Subsidy documentation is all attached to Subsidy Application form. Calculate Subsidies. Contact parents to come in to sign Acceptance of Subsidy. Process onto School Fees 2nd Term.

Prepare and draw up the Application for Compensation for School Fees Exempted Annually for the Department.

Receipting Admissions/Book Levies mainly Grade 8 pupils/School Fees/Tours. Send out monthly statements Letters/Final Demand to parents outstanding Fees. Set up meetings with parents. Deal with daily queries school fees. Handovers. Assist with general Office/Admin duties.

3rd Term/4th Term

Debt collecting. Statements are emailed monthly. Follow up on parents are phoned emailed and especially concentrating on the new Grade 8 parents and Grade 12 parents as this is our only chance. Send out Final Demands.

Letters are also prepared annually for the Military Veterans/Trust accounts for the following years’ fees. The fees get paid annually and these letters and forms prepared so claims are submitted on time.

I currently work on the following programme Sage Pastel Accounting Version 14.0.7 and SASAMS

Open all Debtors accounts, receipting, send out monthly statements, typing, filing, data processing on SASAMS, deal with daily queries, general administration.

GONUBIE PRIMARY SCHOOL – Bookkeeper ( January 2000 – March 2014)

My Previous Employment was from January 2000 – March 2014. I was appointed as the Bookkeeper for 14 years. I also worked on Pastel Accounting, My duties were the following:

Opened debtors accounts (School Fees), receipting, creditors, general ledger entries, bank reconciliation to trial balance, budgets, reported to the School Governing Body monthly as well as reported/submitted to the Department the monthly, termly FINCOM reports. Preparation of annual budgets, salaries/wages for all SGB appointed staff and General Assistants on the Pastel Payroll System. Payroll administrator who submitted EMP statements monthly/annual returns to SARS (Efiling). Creditors, online banking all EFT payments and Debit Order run. Courses done through Arista - Internal Financial controls, HR Labour: Payroll as well Section 38A and Amendments School Funding. I also completed course for Pastel Payroll. See attached Testimonials and Certificates.

I also was the Treasurer for the Beacon Bay Squash club and worked on Pastel Sage, balance books to trial balance. I was one of the finalists for Sportswoman of the year in 2016. Border squash player as well as Interprovincial Squash player.

BUTTERWORTH HIGH SCHOOL – School Bursar and Secretary (October 1996 – December 1999)

Receipting and reconciliation of school fees – reminder letters following up on bad debt. Receipting and banking of fees, reconciliation of bank statements to trial balance. Posting to sundry accounts, e.g PTA, Dev Fund, reconciliation and payments of Creditors, Invoicing of staff rent and school fees. Sundry accounts, wages, salaries, operating accounts, banking and making appointment for headmaster re Trust Fund donations. Banking of Trust Fund monies. See attached Appointment letter as well as Certificate on training Pastel Accounting and course on Window 95/MS Word & MS Excell. See attached Certificates and Testimonials. Reason for leaving family relocated to East London.

Eskom (March 1992 – September 1992

I was temporarily employed at Eskom. I worked in the Marketing Department where I performed clerical duties and general administrative functions.

Reason for leaving husband was transferred to East London

Aliwal North Ford (1987 – 1990)

My duties entailed switchboard, reception, cashier and general office work as well as Creditors.

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