Assistant Document Control
Resume:
Mark Hawkins
Atlanta Ga. *****
*************@*****.***
OBJECTIVE Capitalize on my leadership, problem solving and motivational training skills while demonstrating the ability to build and maintain good relationships with superiors and colleagues, by promoting understanding of project requirements and expectations in presentations to individuals and groups
EDUCATION SOUTHERN UNIVERSITY NEW ORLEANS 1979-1983
EXPERIENCE
Document Technologies, Inc. Atlanta, Georgia
Legal Assistant/Document Control Specialist March 2011-Present
* Work for a outsourcing company that provide service for a large reputable law firm (Smith, Gambrell & Russell)
* Accurately produce copy requests, including internal request pickup, sorting, binding and delivery, print and scan in accordance with verbal and written instructions
* Assist Attorneys and Paralegals in Preparing for Trials,and Depositions
* Preparing and Organizing Documents for Reviewing by Attys.and Paralegals
* Leads effort on-site to deliver services for scanning, OCR, branding, Bates labeling, push button load files, blowback printing, CD/DVD creation/duplication
* Print files from On-Site DataSite, External Media, and Email folder
* Handle time sensitive materials, confidential, and urgent packages
* Experience in using IPRO Copy Scanning Software
* Ability to calibrate copy machines to insure color quality
* Work closely with manager/team to accurately and successfully complete work requested
* Sort, distribute and meter US mail, and knowlege of current postal rates
* Ensure all projects have been properly produced and quality checked
* Ordering of supplies
* Able to work well under pressure with frequent interruptions and within multiple deadlines
* Ability to learn new skills quickly
* Retrieve, compile, and distribute requested records and information
* Responsible for document control and records management throughout the information lifecycle for physical and electronic records
* Re-file records, files and record storage containers
* Maintain accurate records circulation database
* Receive and process records in accordance with established procedures
* Comply with all business protocol, regulatory and best records management practices and requirements
* Conversion of Image Formats (PDF, TIFF & JPEG)
Equipment skills
* Working knowledge of Microsoft products pertaining to the specific position including but not limited to Outlook, Word, Excel, etc.
* Kodak--2110/120
* Xerox--2515
* Canon--7200
* Oce's--3100
* Xerox DocColor--2045
Binding Machines
* Velo
* QBC
* Wire
* 3-Hole and Acco Binding
Fluor Corp/Engineer/Construction Sugarland, Tx
Sr. Document and Data Management Tech SEPT.2005/MARCH2009
* Controlled over 300 purchased orders for Client/FPSO
* Ability to create and maintain Access database for the consolidation of reports
* Actively participated in team training and teaching of process engineering for day to day document control and data management
* Contributed to maintain positive working relationship with clients.
* Proficient understanding of document control database system.
* Expediting client data according to purchase orders while controlling time sensitive material
* Shown ability to meet deadlines set by team leader and clients
•Relevant technical field and/or significant experience in applying the discipline skill to oil and gas projects.
•Relies on limited experience and judgment to plan and accomplish goals.
•Performs a variety of tasks for a specific project phase.
•Works under general supervision.
•Technical assurance review is required for the majority of the work products.
•Has an understanding of how the particular discipline interfaces/integrates with the overall project work scope.
Deutch, Kerrigan & Stile, LLP New Orleans, La.
Office Services 3-04/8-05
* Provided overall administrative assistance to lawyers and paralegals
* Research and file documents in court for trial
* Assisted lawyers with particular cases, which include closings, hearings, trials, and corporate meetings
* Responsible for preparing legal correspondence, such as complaints subpoenas, summons and motions
* Make and receive phone calls, schedule appointments, and draft and type office memo
* Photocopied correspondence and documents, in addition to processing invoices
* Maintained inventory of office forms, and completed purchase requisitions
Planned meetings and conferences
Distributed mail
SHER, GARNER, LLP New Orleans, La.
OFFICE SERVICES ASSISTANT 3-05-8-05
Assisted Paralegals and attorneys in document production
Assisted with trial preparation, maintained and secured and distribution of documents
Assisted in the preparation of court related materials
And performed other duties as needed
Fire Protection Services Harahan, La.
PIPEFITTER ASSISTANT 1-03-1-04
Assisted Pipefitters and Welders in Daily duties
including measuring and cutting pipes to be fitted on job sites
on Avondale Shipyard
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