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Contract Administrator

Tennessee, United States
October 13, 2016

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Patti Cockell Largo, FL ***** 617-***-****

High Potential Construction professional with over 18 years’ experience in contracts, bids, and project proposals

Word Excel Access PowerPoint Outlook Lotus Notes Timberline Expedition PeopleSoft QuickBooks Prolog

Industry Experience

Jacobs Engineering Clearwater, FL 2015- present

Consultant/Florida Department of Transportation

Archives/Data Management Technician

Scan and import new permits into the system (Permit Information Tracking System)

In charge of master permit spreadsheet/log of all permits processed by DOT and spreadsheet for Asset Management Company. In charge of Permit Archives building of old and new permit’s processed by DOT

Handle the physical research and extraction of items linked to Public Record Requests

Train Jacob employees in Archives and scanning

Scanning and archiving old permits processed by DOT

Provide additional support to ensure productivity and service requests are consistently maintained.

Fortress Roofing Largo, FL 2014 – 2015

Project/Permitting Coordinator/Office Manager

Construction coordination, permitting – online/municipalities, customer service coordination and scheduling

Managed a numerous small- to mid-sized, quick turnaround construction-related projects

Work closely with external and internal customers to assist in getting projects started quickly, follow up to keep projects running smoothly and efficiently. Pre and post project inspections from pre-sale through completed installations. First point of contact, set customer expectations regarding jobs to ensure a high level of satisfaction. Keep track of job progress and update CRM software, answer phones, various administrative duties. NOC recording

CLAYCO (Air Products) Palmetto, FL 2013 – 2013

Field Construction Administrator (Contract Position)

Provided comprehensive support to Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services. Proposed and implemented in document management, entering and processing safety audits, punch-list items, routinely ran reports and dunning letters and updated information until project completion.

Followed up with interested parties to ensure on time processing, obtained, assembled and assisted with project closeout. Updated rack drawing with most current issues on a timely basis

Kelly Services/Critical Systems Solution St. Petersburg, FL 2011 – 2011

Contract/Proposal Administrator (Contract Position)

Processed service contracts and proposals for fire, burglar alarms, and sprinkler systems

Updated tracking sheets daily for testing, scanned service contracts on server, entered employee’s time sheets

Assisted with client correspondence, processed termination contracts and updated information in QuickBooks

TJ’s Home/Property Services Largo, FL 2009 – 2011

Office Manager

Scheduled appointments for services, dispatch workers to properties. Handled contracts and proposals for service.

Managed account receivables and payables. Made follow up calls to clients regarding their service provided.

Chapel Street Construction Managers Brookline, MA 2008 – 2009

Project Contract Administrator/Administrative Assistant (Contract Position)

Assisted CFO, Project Executive and Senior Project Manager with ongoing daily office procedures. Prepared, reviewed, and administered contractual proposals and contracts relating to construction projects. Managed preparing bids and negotiating specifications for materials, equipment, manpower, or other construction services. Secured all necessary approvals and ensured standard company procedures were followed. Obtained estimates and updated records, initiated request for approval of work previously covered in the contract. Collaborated in compiling and preparing bid documents and bidders list, including inquiry preparations, request for bids and recommendations for award of contract.

Tracked Certificate of Insurance for each contractor, changed orders and lien releases to subcontractors. Obtained building permits and assisted in AIA subcontractor billing

Wyeth Research Cambridge, MA 2006-2008

Contract Administrator

Managed, created and maintained engineering and scientific equipment contracts.

Tracked all lab equipment onsite. Negotiated pricing with vendors

Prepared contract scope documents to comply with requirements for Master Contract Service Agreements and Project Orders

Cockell Electric Watertown, MA 2001 – 2005

Vice President/Office Manager

Managed daily office operations, obtained electrical permits, prepared, reviewed, and administered contracts and proposals. Managed all purchasing duties, account payables, receivables and payroll for all electricians

Dispatched and scheduled electrical calls to electricians

Suffolk Construction Company Boston, MA 1999 – 2001

Field Contract Administrator/Administrative Assistant

Assisted Project Executive and Project Managers with ongoing daily office procedures.

Managed preparing bids, specification documents and bidders list for materials, equipment, manpower and other construction services including inquiry preparations, request for bids and recommendations for award of contract

Prepared purchase orders, change orders and lien releases to subcontractors

Prepared RFI and Submittals. Obtained building permits

Tracked Certificate of Insurance for each contractor handled submittals and assisted in AIA subcontractor billing. Functioned as a liaison between Project Managers and other company personnel. Initiated paperwork and followed up on request for approval of work previously covered in the contract. Certified payroll and trained new personnel

Mount Wachusett Community College Gardner, MA 1995 – 1999

Facilities/Event Coordinator

Managed consistent delivery, planning and execution of events used by the College or by an outside vendor.

Coordinated all logistics for scheduling and executing all events including serving as a liaison between AV staff, catering, facilities, security on all site events. Billing creation and contract negotiations and development.

Maintained conference rooms and classrooms. Scheduled and dispatched work orders to Facilities personnel.

Managed payroll for Facilities and Security Department. Coordinated travel arrangements and meetings, managing appointment schedules. Supervised work-study students and part-time employees.

Other Work Experience

Screwie Louie Restaurant Madeira Beach, FL 2014 – Present

Jimmy Guana’s Indian Rocks Beach, FL 2012 – 2014


Provide excellent patron experience through phenomenal customer service. Assist guests, respond to inquiries regarding meal preparation and service, promote and up-sell menu items and specials.

Coordinate with kitchen staff to ensure timely and accurate order preparation. Collect payments and balance transactions with receipt

Assist guests, present menus, answer questions about menu items, making recommendations upon request. Respond to inquiries regarding meal preparation and service, promote and up-sell menu items and specials. Check guest tables to ensure they are enjoying their stay; take action to correct any problems. Provide excellent patron experience through phenomenal customer service

Collect payments and balance transactions with receipt


Mount Wachusett Community College Gardner, MA

Executive Office Administration Certificate

5 Credits needed to A.A Degree

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