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Executive Assistant Manager

United States
February 29, 2016

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*** ****** ***** *****

Herndon, VA 20170


Background Trusted company administrator with broad and extensive experience in managing various facets of Company business: HR and Payroll Operations, Office Administration and Management Reporting.

Strengths and Skills

Excellent written, oral and interpersonal communication skills

Comfortable working with all levels of the organization and with highly confidential material.

Personable, enthusiastic, self-motivated, dedicated, and detail-oriented

Able to make critical decisions and take actions when needed with minimal supervision and few guidelines

Ability to form strong customer and interdepartmental relationships through teamwork

Can-do attitude with a strong sense of ownership

Particularly effective in customer and sales channel relationships where follow-through is critical.

Proficient with Mac, Microsoft Office, Lotus, Org Plus,WordPerfect, and Foxbase




Present Office Manager/Executive Assistant

Facilitated and managed an office for 90+ employees (local and remote)

Provided HR support for new hires (preparing on boarding paperwork, equipment and all necessary information)

Performed advanced professional and personal duties including intensive business and social calendar management, coordinating appointments and meetings

Maintained flexibility when multitasking to meet a variety of time sensitive deadlines

Managed and reconciled business expense reporting for the company

Handle projects and other matters of the highest confidentiality and sensitivity

Prepared and managed client invoices for monthly services

Coordinated travel and perform other administrative tasks for the executive and staff

Developed and maintained vendor relationships

Managed company facilities: coordinated and implemented a relocation for the company

Meeting planning and coordination of in house and off site monthly Company meetings, Holiday Parties, annual picnic and Special events

October 2006 ObjectVideo and RJets RESTON, VA

Sept 2008 Senior Executive Assistant

Planned and coordinated travel, calendars and scheduling of meetings/appointments

Provided administrative support to the President and CEO. Interfaced with top management, responding to their requests for data

Prepared special reports and financial studies for management and alerted them to significant variances from the plan

Responsible for coordination with various outside vendors to align contributions and meetings.

P & L responsibility provided to various external customers

October 1995 America Online DULLES, VA

Sept. 2006 Senior Executive Assistant

Responsible to the Executive Vice President/President of AOL Products/Product Marketing/Enterprise

Maintained challenging calendar and travel schedule. Kept the department running as well as working with the department directors to keep information flowing

Delivered key reports on schedule, worked with budgets, Accounting and Human Resources departments

Coordinated and prepared presentations for group meetings

Make travel arrangements as well as prepare expense reports in a timely manner. Provide support for department reorganization procedures.

Maintain time and leave reports, personnel files and provide assistance to the HR department when requested

Processed check requests and procurement office equipment and supplies. Coordinate department and office moves

June 1994 Legent Corporation HERNDON, VA

October 1995 System Integrator

System Integrator to the Director of Sales Operations for North American Sales (23 offices). This included preparation of financial reports and the preparation of organization charts with monthly updates.

Dec. 1991 LEGENT Corporation HERNDON, VA

June 1994 Field Office Administrator

Aug. 1990 BDM International, Inc. McLEAN, VA

Dec. 1991 Administrative Services Coordinator

Jan 1990 BDM International, Inc. McLEAN, VA

Aug. 1990 Administrative Services Assistance

June 1989 Department of the Interior, Office of Construction Management

Aug. 1989 Secretary ALBUQUERQUE, NM

Oct. 1987 Veterans Administration Medical Center, Surgical Department

June 1989 Surgical Secretary ALBUQUERQUE, NM


University of New Mexico, Albuquerque, New Mexico

Major: Recreation Administration Minor: Business

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