Project Document Control
Resume:
ALADINO C. RAMIREZ Jr.
Mobile Number : +639*********
E-mail Address : ac9pmt@r.postjobfree.com
Position applied for:
Senior Document Controller
Total years of experience
More than 11 years
Notice Period
Can join immediately
Current Job Status
Unemployed
Expected Salary
Negotiable
Educational Qualification:
Bachelor of Science in Computer Science
School
Systems Technology Institute (STI) College
October 1997 – March 2002
Date of Birth:
May 10, 1975
Nationality:
Filipino
Driving License:
Valid Oman Driving License until March-2026
U.A.E. Driving License expired on March-2018
Work location preference:
Willing to work in any country
ALADINO C. RAMIREZ Jr.
Mobile Number : +639*********
E-mail Address : mailto:ac9pmt@r.postjobfree.com
Objective
To work in any firm and adapt or make innovative changes in Document Controlling where my experiences and skills will be fully utilized.
Summary of Experience
Eleven (11) years of extensive experience as a Document Controller in the construction of Airports, Oil and Gas, Water Scheme, Malls, Buildings and Villas.
Well verse in Aconex and knowledge in Sharepoint.
Aconex administration.
Creates procedures and filing systems of hardcopies and Softcopies.
Creates and update document matrices and deliverables.
Creates forms, templates and databases.
Ensures document control policies and procedures are followed.
Provides solutions and ideas to expedite document’s review, approval and circulation.
Provides training and support for document controlling practices.
Examines and verifies all documentation including correct numbering, revisions, status, format, date, title and legibility.
Coordinating with other parties regarding transmitted letters, documents, drawings and approval status.
Verify and allocates document number before submission.
Tracking and monitoring of documents whereabouts and its status.
Tracking, monitoring and follow up to team all the deliverables.
Tracking, monitoring and follow up to team letters, documents and drawings to be replied.
Maintaining a log of documents and drawings submittals.
Uploading and registering documents to Aconex.
Receiving of documents via Aconex and Hardcopy and distribute to assigned parties.
Transmitting of documents via Aconex and Hardcopy to all concerned parties.
Documents classification, sorting and filing in accordance to project’s document indexing and filing system.
Documents reproduction & distribution, document imaging and archiving.
Provides document’s information and ensures updated documents will be relayed as requested and instructed.
Provides presentations and preparing Ad Hoc reports as stipulated.
Assists in producing various reports, tables and presentation material
Liaise with Client, Consultant, Contractor and other parties as needed.
Professional Experience
Document Controller cum Aconex Administrator
Company : SITA Aero (Seconded by Gulf Business Machines)
Inclusive Date : October 11, 2015 – November 30, 2018
Project : Muscat and Salalah International Airports
Location : Muscat, Oman
Reason for Leaving : End of Project
Creates Aconex user accounts/groups and assign appropriate permission level
Responsible for setting up document register, filing system and Sharepoint repository.
Creates document control procedures.
Creates and update document matrices and deliverables.
Uploading and registering documents to Aconex.
Receiving of documents via Aconex and Hardcopy and distribute to assigned parties.
Transmitting of documents via Aconex and Hardcopy to all concerned parties.
Examines and verifies all documentation including correct numbering, revisions, status, format, date, title and legibility.
Maintaining a log comprising documents essential information.
Provides and ensures updated documents will be relayed as requested and instructed.
Tracking of documents whereabouts and its status.
Preparing weekly, daily report and Ad Hoc reports as stipulated.
Aside from document controlling responsibilities, I was assigned to do the following:
Installation of computer’s Softwares and Hardwares and its peripherals for Airport Systems
Tracking and monitoring of materials.
Assists and prepares Interim Payment Applications.
Preparing responses for IRs and T&C reports.
Prepare handover files.
Lead Document Controller
Company : Abu Dhabi Gas Development Co. Ltd. (Al Hosn Gas) – Member of ADNOC Group
Inclusive Date : November 21, 2011 – July 30, 2013
Project : Shah Gas Development (Estimated $10 Billion)
Location : Abu Dhabi, U.A.E.
Reason for Leaving : New Opportunity Arise
Provides support for PMT/C Team. PMT (Al Hosn Gas) and PMC (Fluor).
Uploading and registering documents to Aconex and EIM Replica System.
Interpret project document control requirements and ensure compliance.
Ensure access and guidance to all project personnel on project network and location of various important procedures and standards.
Creates and update document matrices and deliverables.
Creates and update project’s forms and templates.
Provide necessary reports to the Project Management Team.
Receiving of documents via Aconex and Hardcopy and distribute to assigned parties.
Preparing documents to upload and transmit using Aconex.
Examines and verifies all documentation including correct numbering, revisions, status, format, date, title and legibility.
Ensure that document controllers are maintaining the document register comprising essential and updated information.
Provides and ensures updated documents will be relayed as requested and instructed.
Tracking of documents whereabouts and its status.
Provide presentations and plotting drawings.
Liaise with Contractor and other departments as needed.
Document Controller
Company : Al Fara’a General Contracting
Inclusive Date : November 09, 2009 – November 17, 2011
Location : Dubai, U.A.E.
Reason for Leaving : End of Project
Created filing system.
Coordinate with client, consultant, subcontractors and other departments regarding documents discrepancy, pending, approved and rejected submittals.
Maintaining a log comprising documents essential information.
Receiving of documents and circulation to assigned parties.
Transmitting of documents to concerned parties.
Examines and verifies all documentation including correct numbering, revisions, status, format, date, title and legibility.
Documents tracking, classification, sorting and filing of documents in accordance to project’s document indexing and filing system.
Documents reproduction & distribution, document imaging and archiving.
Ensures proper safekeeping of documents and good quality of work output.
Manage reference numbers and assign to new letters, submittals, memos etc.
Preparing Ad Hoc reports as stipulated.
Creating forms, database and presentations as instructed.
Provides general administrative support.
Document Controller
Company : Sama Dubai (Member of Dubai Holding)
Inclusive Date : August 17, 2008 – March 23, 2009
Location : Dubai, U.A.E.
Reason for Leaving : Recession
Coordinate with Project Management Office and other departments regarding documents discrepancy, pending, approved and rejected submittals.
Gathering information in preparation for business plan.
Maintaining a log comprising documents essential information.
Receiving and transmitting documents via Aconex.
Circulation of documents received to team.
Examines and verifies all documentation including correct numbering, revisions, status, format, date, title and legibility.
Documents tracking, classification, sorting and filing of documents in accordance to project’s document indexing and filing system.
Documents reproduction & distribution and document imaging.
Preparing Ad Hoc reports as stipulated.
Creating forms, database and presentations as instructed.
Manage reference numbers and assign to new letters, submittals, memos etc.
Lead Document Controller and Created Document Controlling Software using Visual Basic
Company : Juma Al Majid Group (Projects Development & Management)
Inclusive Date : November 04, 2006 – August 14, 2008
Location : Dubai, U.A.E.
Reason for Leaving : New Opportunity Arise
Created a Document Controlling Software using Visual Basic. This program was provided and implemented to different entities of Juma Al Majid Group.
Provide seminars and assist other divisions regarding document controlling system I had created.
Creates procedures and filing system for hardcopies and softcopies.
Various support with Company’s Division and their projects such as:
oDubai Mall
oPrecast Division
oCompany’s buildings and villas project and for other Clients.
Liaises with Information Technology Division and provides constructive ideas and suggestions for the development of electronic data management.
Supervised and gives support to document controllers from other divisions and branches.
Visit site offices and other divisions for document controlling system updates.
Receiving of documents and circulation to assigned parties.
Transmitting of documents to concerned parties.
Examines and verifies all documentation including correct numbering, revisions, status, format, date, title and legibility.
Documents tracking, classification, sorting and filing of documents in accordance to project’s document indexing and filing system.
Documents reproduction & distribution, document imaging and archiving.
Maintaining a log comprising documents essential information.
Preparing Ad Hoc reports as stipulated.
Manage reference numbers and assign to new letters, submittals, memos etc.
Document Controller
Company : Taisei Corporation
Inclusive Date : July 01, 2003 – April 30, 2005
Location : Abu Dhabi, U.A.E.
Reason for Leaving : End of Project
Creating databases and setting up filing systems.
Coordinate with Project Management Office, Subcontractors and other departments regarding documents discrepancy, pending, approved and rejected submittals.
Examines and verifies all documentation including correct numbering, revisions, status, format, date, title and legibility.
Documents tracking, classification, sorting and filing of documents in accordance to project’s document indexing and filing system.
Documents reproduction & distribution, document imaging and archiving.
Maintaining a log comprising documents essential information.
Manage reference numbers and assign to new letters, submittals, memos etc.
Creating forms, database and presentations as instructed.
Troubleshooting of computer hardware, software and networking problems.
Provides support for Microsoft Office and Windows Environment.
Skills
Computer Skills
ACONEX, Sharepoint, Windows, Microsoft Office, AutoCad, PDF Manipulation, Visual Basic 6.0, Web Designing, Dreamweaver, Crystal Report, E-mail, Internet Applications, Computer Troubleshooting Utilities, PC Assembly and Software Installation, Troubleshooting and Configuration of Network, Data Recovery.
Office Skills
Archiving, Documentation, Preparing Reports, Filing, Correspondence, Basic Accounting, Data Encoding (50-60 wpm) and Good Telephone Etiquette.
Educational Attainment
Tertiary: Bachelor of Science in Computer Science (BSCS)
Systems Technology Institute (STI) College, Philippines
October 1997 - March 2002
Aconex Trainings
Institution
Location
Year
Thales Internal Training
Muscat, Oman
2015
Al Hosn Gas Internal Training
Abu Dhabi, U.A.E.
2011
Sama Dubai Internal Training
Dubai, U.A.E.
2008
Certificates
Course
Certificate Number
Institution
Year
Nebosh IGC 2 - Control of International Workplace Hazards
IGC2/00154315/423825
NBIZ Infosol – Abu Dhabi, United Arab Emirates
2012
Nebosh IGC 3 - International Health and Safety Practical Application
IGC3/00154315/425413
NBIZ Infosol – Abu Dhabi, United Arab Emirates
2012
Personal Information
Age : 44 Civil Status : Married
Date of Birth : May 10, 1975 Language Spoken : English / Filipino
References
Name
Company
Contact No.
E-mail Address
Felix Sabaduquia
Parsons International
ac9pmt@r.postjobfree.com
Jerome Jorge
Al Hosn Gas
ac9pmt@r.postjobfree.com
Sunil Jana
SITA
ac9pmt@r.postjobfree.com
Angelo Caputi
Thales
ac9pmt@r.postjobfree.com
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