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Administrative Assistant

Phoenix, Arizona, United States
March 30, 2019

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Julie A. Ford

Picacho, AZ



A dedicated administrative professional with a strong background encompassing all aspects of accounts payable processing, logistics and customer relations in a fast-paced corporate environment. Consistent high level of performances in positions which require superior analytical and organization skills.


Over 15 years of experience in office environments, both service industry and construction.

Strong ability to work effectively with multiple supervisors, independently or within a team.

Capable and practiced in handling complex and multifaceted tasks.

Extremely knowledgeable with clerical tasks and time management.

Well versed in Windows, Microsoft Office Suite 365, Excel, Peachtree, QuickBooks and Outlook.


Assistant Store Manager

Family Dollar, Crystal Beach, TX 12/2018 – 3/2019

Greets and assists customers in a positive, approachable manner. Answers questions and resolves customer inquiries and concerns.

At the direction of the Store Manager, supervises, trains, and develops Store Team Members on Family Dollar operating practices and procedures.

Assists in unloading all merchandise from delivery truck, organizes merchandise, and transfers merchandise from stockroom to store.

Assists Store Manager in ordering merchandise and record keeping to include payroll, scheduling and cash register deposits and receipts.

Supports Store Manager in loss prevention efforts.

Assumes certain management responsibilities in absence of Store Manager.

Administrative Specialist/Logistics

Vexor Engineered Fuel of Indiana, Gary, IN 9/2017 - 8/2018

Responsible for all incoming and outbound logistics, employee on boarding, employee safety, AP and AR, implementation and operation of 3rd party environmental software to meet permit requirements for this start-up company.

Part of team which successfully implanted Enviroware management software to meet federal and state requirements for this type of operation – Team Leader for Gary Facility.

Led safety initiatives for the Gary Facility to include weekly tool boxes and safety talks.

Oversaw first phase of onboarding and safety rules for new employees.

Managed the logistics for incoming materials, in conjunction with production and QC to insure proper mix available to meet customer specifications.

Coordinated the paperwork flow for documents required by permit to ensure 100% compliance

Promoted to Plant Leadership Team for my efforts.

Shipping Manager/Accounts Payable Specialist

Refractory Service Corp, East Chicago, IN 2/2016 - 5/2017

Established operational procedures for activities, such as verification of incoming and outgoing shipments.

Coordinated shipments and deliveries and communicated with carriers to deliver shipping and receiving instructions.

Prepared work orders, bills of lading, and shipping orders to efficiently route materials.

Handled all customer and vendor billing/invoices for all locations.

Ordered and maintained safety and small tool consumables for multiple locations.

Troubleshot issues concerning vendor invoices and payment status, answered vendor calls, processed vendor requests and assisted in researching vendor-related issues.

Reconciled, reviewed and processed invoices through an automated accounts payable system and matched invoices to shipping documents.

Administrative Assistant/Rental Coordinator

Industrial Rents, Inc, Gary, IN 9/2015 - 2/2016

Managed daily office operations and maintenance of locating and procurement of heavy machinery and vehicles to rent.

Facilitated negotiations of new leases, sub-leases, renewals, and expansions, and prepared lease documentation in accordance with the company’s policies and procedures.

Assembled and distributed all lease memorandums, check requests, construction contracts and various documents for approval and execution.

Daily use of lease database management software including data entry and portfolio maintenance with legal documents and vendor contacts.

Verified possession and opening dates with construction departments and vendors

Set up and organized GPS tracking program and worked with ZTR to get fleet up to date.

Prioritized and assigned daily duties to yard personnel, mechanics, delivery drivers and rental reps.

Administrative Assistant

Office Team, Merrillville, IN 2011

Stevens Engineers & Constructors, Portage, IN 2/2011 - 5/2015

Provided administrative support in the following areas:

Managed a 6-line phone system, filing, copying, scanning, faxing, emailing, maintaining Nextel and equipment lists, ordering office supplies, read and screen incoming correspondences, print out and copy vendor invoices and file correctly, assist Safety Supervisor with miscellaneous projects and assisting anyone else needing help throughout the day.

Set up/proofed proposal letters, bid forms and spreadsheets, contacted subs/vendors with appropriate information and followed up on bids, submitted bids both by email and through Tab Source. Also, assigned proposal numbers and set up folders for new proposals, set up job books, copying/printing vendor drawings, maintained estimating daily calendar, submitted weekly proposal logs to our corporate office, maintained and printed the proposal log and anticipated work logs for business plan.

Invoiced T&M and lump sum bills to clients, attached appropriate backup to invoices, copied/scanned invoices for cc: distributions, assigning bill numbers and invoice information in View Point.

Followed up on past due invoices either by phone or in client websites.


Thornton Fractional South, Lansing, IL (Graduated 1992)

Ivy Tech College, East Chicago, IN (Graduated 1998 – Phlebotomy)


Available upon request

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