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Administrative Assistant Manager

Location:
Newark, California, United States
Posted:
February 01, 2019

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Resume:

Regina L. Carson

**** ******** *****

Hayward, CA 94541

ac8c8f@r.postjobfree.com

650-***-****

Computer Software: Windows XP, Microsoft Word, Word Perfect, Excel, Access, PowerPoint, Citrix, Unix, Meeting Maker, Microsoft Outlook, Eudora, FileMaker Pro, Remedy, People Soft 7, Adobe Acrobat, Oracle Business Suite. Work Experience:

9/16 – Present Bread of Life Evangelistic Outreach Palo Alto, CA Executive Administrative Assistant

Provide support for the Pastor, schedule meetings and coordinate special events

Independently compose correspondence, draft forms and spreadsheets.

Make travel arrangements, process expense reports, travel reimbursement.

Provide assistance on various projects, order office supplies and equipment etc.

Process weekly financial deposits

Maintain Central filing system and databases.

Process invoices for payment

11/05 – 10/14 Stanford University Stanford, CA

Contract Specialist Assistant

Provide support for the Contract Manager and Contract Specialists of the Contracts Office.

Processed various Contracts, Construction, Technical, Service and Consulting Agreements for the University.

Managed multiple contracts. transmit and track contract documents to project management for approval, vendors for signature to complete contract close out process.

Audit invoices for approval of payment. assist auditors with required project specific documentation and information.

Provide assistance on various projects, Bid Openings, IFB and RFP Packets, Vendor Insurance requests

Process purchase requisitions, blanket orders, change orders, amendments and invoices for payment.

Coordinate vendor and contractor access and activities, order office supplies and equipment

Liaison for all communication between facilities, procurement, department of project management

Schedule conference rooms, meetings, interviews, make travel arrangements, process expense reports 05/00 – 03/05 Stanford Linear Accelerator Center Menlo Park, CA Administrative Associate IV

Provide support for the Manager of the SHA Department and staff.

Schedule conference rooms, meetings, interviews, employee training and coordinate special events.

Distribute mail, maintain office equipment, order office supplies and equipment

Make travel arrangements, process expense reports, travel reimbursement.

Develop new administrative processes, perform custom analyses.

Liaison for all communication between facilities, procurement and payroll department

Process purchase requisitions, blanket order releases and invoices for payment.

Provide Lock & Tag to employees on-site

Provide support to on-site Medical Department

04/99 - 05/00 Digidesign Palo Alto, CA

Executive Administrative Assistant

Provide support for the VP of Engineering Department and staff.

Independently compose correspondence, draft forms, spreadsheets and edit complex reports.

Schedule meetings, interviews and coordinate special events.

Make travel arrangements, process expense reports and travel reimbursement.

Process purchase requisitions, blanket orders, order office supplies and equipment Education:

Woodside High School, Woodside, CA

De Anza College, Cupertino, CA

References Available Upon Request



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