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Executive Assistant Medical

Location:
Richmond, Texas, United States
Posted:
November 25, 2018

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Resume:

Elaine Carrasco 281-***-****

**** ******** *****, ********, ** 77407 ac7sgt@r.postjobfree.com

Objective: To contribute to an organization which allows me to demonstrate my skills and work experience obtained throughout my career to enhance the leadership team.

Professional Experience:

July 16’ – October 18’ Memorial Hermann System Services Senior Credentialing Specialist (Final position) Houston, TX Central Credentialing

Process credentialing applications, initial and reappointment, for Memorial Hermann Facilities

Review existing data and update if necessary for applicant

Run queries, verifications and sanctions for files being processed

Assist physicians when necessary on inquiries and application status

Serve as liaison for the duration of the credentialing process to include any necessary inquires applicant needs assistance with

Communicate with Medical Staff Office and Applicant Personnel in throughout the duration of application being processed and approved.

Answer phones and assist inquiries for the provider line via phone duty schedule

Compile completed application via CutePDF Professional Software for all facilities applicant is applying for, consisting of merging all documents

Attend monthly staff meetings to include and upcoming changes, events, updates, news

Provide guidance or expertise to team members with less experience March 15’ – July 16’ Memorial Hermann Memorial City Executive Secretary (Previous position) Houston, TX Administration

Maintain calendar for Chief Nursing Officer and Chief Medical Officer to include: schedule appointments, send calendar invites for meetings, review calendar for meeting request invites received, and setup meetings as requested.

Create spreadsheets and power point presentations for upcoming projects

Record minutes for Monthly Meetings to include: Magnet Leadership, Nurse Staffing Council, Patient Care Leadership Council/CNO Council, and Quarterly Charge Nurses Meetings.

Obtain high level of ability to handle confidential information

Create and maintain nursing organizational chart for CNO

Setup meetings as requested for various needs

Assist with organizing monthly Charge Nurse Leadership Academy Meetings to include, inviting monthly speakers, order catering, invite staff, assist in preparing equipment and presentation for speaker.

Assist in making travel arrangements for all upcoming events CNO plans on attending.

Order catering for all upcoming events in which CNO is holding

Submit check requests and expense reports for CNO and CMO

Create and distribute Communication Memorandums to Staff and/or Physicians

Create and maintain employee files for direct reports to CNO Department Secretary (Previous position) March 13’ – March 15’ Women’s & Children’s Services

Maintain and organize schedule and setup meetings for Administrative Director and Clinical Managers

Currently assisting with the development of an upcoming Lactation Center to be located in the Family Life Center

Create spreadsheets and power point presentations for upcoming projects and tracking systems put in place for organization

Record minutes for meetings consisting of Leadership Team, Preliminary Department Steering Committee Meetings, Departmental Meetings, Committee Meetings, and any executive prompt to meetings.

Obtain high level of ability to handle confidential information

Enter supply and check requisitions for all departments

Enter expense reports for leadership team, in addition to providing support for employees that need assistance in entering their expense report

Schedule any upcoming events to include catering for all departments

Create new employee files for leadership team

Assist in keeping information updated for spreadsheet I developed consisting of pertinent credentialing and licensing information needed for Hospital Nursing Magnet Council.

Order supplies for leadership team as needed

Assist leadership team in any development of upcoming projects, meetings, etc.

Create and distribute Communication Memorandums to Staff and/or Physicians February 11’ - December 12” Atrium Medical Center

Medical Staff Office /Executive Assistant Stafford, TX Administration

Medical Staff Office (Final position)

Run all queries necessary for Temporary Clinical Privileges

Maintain Medical Staff Roster via Excel spreadsheet

Serve as Medical Staff Office liaison for Certified Verifications Office for Initial, Temporary, and Re-Appointment Credentialing Applications

Work in conjunction with CEO and Health Information Management Director to presenting completed files to Physician Committees for final approval

Transcribe minutes for all Credentialing Committee Meetings

Serve as Medical Staff contact for the accredited body during annual survey

Notify all Medical Staff of any upcoming meetings, Re-Appointments or changes made in Bylaws

Study, relay, and implement new regulations and standards with accrediting body, CMS, etc.

Executive Assistant (Previous position)

Maintain and organize schedule and setup meetings for Administrative Team and Physician Investors

Create spreadsheets and power point presentations for upcoming projects and tracking systems put in place for organization

Record minutes for Administrative Staff meeting, Quarterly Governing Board and Medical Executive Committee Meetings with Medical Staff and Executive Sessions

Obtain high level of ability to handle confidential information

Receptionist Supervisor

Create and maintain organizational charts for CEO

Maintain all Physician, Ancillary Services and Managed Care Contracts October 08’ – February 11’ Allegiance Specialty Hospital Office Manager/HR/Payroll Permian Basin

Administration Midland, TX

Answer all incoming calls and screen all necessary calls for Administration

Greet and assist general public, vendors, marketers, and all other professionals.

Create spreadsheets and power point presentations for upcoming projects and tracking systems put in place for organization

Record and type minutes for the Executive Committee Meetings with Medical Staff and Department Directors.

Make preparations for any upcoming meetings/conferences/seminars

File expense reports

Create and maintain hospital policies and procedures

Maintain and disburse petty cash fund and request replenishment when needed.

Process paperwork internally as well as externally to corporate for all new hires to include all benefits information.

Conduct orientation for Human Resources and Payroll to all new hires during hospital orientation.

Track the quality indicators for Human Resources

Prepare and process payroll on a bi-weekly pay schedule.

Scan and send any correspondence corporate requires of the facility.

Maintain all Human Resources files

Obtain high level of ability to handle confidential information

Setup upcoming meetings with staff, physicians, and administration Education:

Odessa Junior College Odessa, TX

Continuing Education

Odessa High School Odessa, TX

Graduated with honors

Maintained 4.0

Summary of Qualifications:

Microsoft Office 2000 Ten key by touch

Diabetes Management System Version 5.0e Detail oriented

Dac Easy Accounting Software Alphanumeric filing

Infinitime 7.0 Time Management System Print Shop Pro Publisher Deluxe

Attendance Enterprise Time Mngmt System File Maker Pro 4.0

Ascend Software (Report Entry Component) Lawson Portal (MHHS)

API Healthcare Scheduling System Morrisey MSOW (MHHS) Professional Memberships/

Awards Received

American Cancer Society, Relay for Life Committee, Luminaria Event Chair, Treasurer Co-Chair, participant, received recognition for organization and operation of event.

Odessa Family YMCA, Swim-a-thon Committee, Event Co-Chair, received award for organization and operation of event.

Dr. Bill Shelton’s Awesome Fishing Tournament Committee, member & volunteer of fishing tournament which benefits the indigent cancer patients at the Arthur Temple Cancer Center.

American Heart Association, Heart Walk Committee, Team Captain, Participant

Alzheimer’s Association, Walk to End Alzheimer’s, Team Captain, Participant



Contact this candidate