JULIA HAMILTON

**** * ******, **********, ** • P: 707-***-**** • ac68ak@r.postjobfree.com

PROFESSIONAL SUMMARY

Executive Assistant offering 7 years of experience supporting C-level executives by intuitively anticipating and prioritizing their ongoing needs around the clock; Dedicated to enhancing department operations through developing efficient procedural processes to achieve organization objectives; Skilled Administrator with a BA in Communication from UCLA. SKILLS

• Advanced in Microsoft Office - Excel, Word,

Outlook, PowerPoint, Access, Publisher.

• QuickBooks; AR/AP

• Budget Reports; Expense & Invoice reporting

• Adobe Creative & Professional Suite

• Concur; AP Admin Procedures

• 84 WPM Typing Speed

• Business correspondence & etiquette

• Multi-line phone proficiency

• Certified Transaction Coordinator

• Highly organized, collaborative & dedicated

• Dispute & conflict resolution

• Strategic planning & deal making

• Event Logistics and Coordinating

• Project & Program Planning

• Meeting management

• Report developing/report writing analysis

• Proposal writing/coordinating

• Proofreading

• File maintenance; managing confidential matters

WORK HISTORY

Executive Assistant & Public Affairs Program Coordinator California Apartment Association – North Valley Region - Sacramento, CA 06/2018 - Current

• Provide executive administrative support to regional SVP & CAA's public affairs/events programs

• Ensure accurate completion of local lobbying disclosure report

• Develop meeting agendas/packets for local advisory board

• Coordinate public affairs logistics and advisory board meeting, i.e. potential spokespeople, venue management, registration

• Research public policy affecting the rental housing industry

• Distribute advocacy materials and reports to elected officials and the public

• Manage logistics related to member communications (e.g., e-mail blasts, mass mailers, social media)

• Research specific issues and prepare comprehensive background memos on issues

• Provide logistical support to CAA signature events Executive Assistant - Temporary Position

Townsend Calkin Tapio Public Affairs - Sacramento, CA 12/2017 - 04/2018

• Provide administrative support to Executive, Senior Management Team, and Board of Directors.

• Liaison between Executive & subordinates by transmitting information and following up on the status of assignments.

• Organize Board and committee meetings; work with the committee to distribute agendas & record minutes.

• Determine/arrange meeting space, book conference rooms; responsible for meeting room set-up and support.

• Manage Executive's calendar, frequently changing travel arrangements and coordinate planning of everyday schedule.

• Conduct research to prepare and proof briefing materials and agendas for all executive-level meetings.

• Create reports, proposals & presentations; prepare all written, visual and oral communications for Executive.

• Draft client billings; prepare project budget vs. actual reports. Executive Assistant & Transaction Coordinator - Contract Position Keller Williams Realty Sacramento Metro - Sacramento, CA 07/2017 - 11/2017

• Managed CEO's schedule, maintained external contacts to track periodic communication needed for priority contacts.

• Implemented a system for sellers, buyers, lead generation, database/information management and back-office support.

• Kept organized execution of transactions by reporting and tracking verified and completed contract agreements.

• Generated and oversaw all listing files/marketing (brochures, flyers, online marketing).

• Acted as liaison between clients and agents to organize workflow and reduce inefficiencies.

• Prepared and proofed briefing materials and agendas for all executive-level meetings, weekly team training sessions/seminars.

• Screened and placed calls to prospective clients; verified tenant applications and completed file tracking sheet for each applicant.

Executive Assistant to CEO

Seasons Coffee Roasters - Sacramento, CA 06/2016 - 07/2017

• Spearhead expansion and development initiatives in Sacramento by identifying revenue opportunities through networking with roasting partners.

• Liaised with vendors to order and maintain the inventory of product/office supplies.

• Enhanced marketing exposure through effective website content management and direct correspondence with potential clients.

• Created new revenue streams by cultivating successful partnerships with Food & Beverage companies in Sacramento.

• Handled telephone inquiries; pursued all website inquiries in specific territories to increase potential customer base.

• Supported Chief Operating Officer with daily operational functions. Online News Editor

Los Angeles Times - Los Angeles, CA 08/2014 - 05/2016

• Managed Arts & Entertainment department's online social network programs and contributed to developing the daily Twitter strategy for @LATimes and @LANow using Python and Django.

• Drafted press releases and public service announcements to promote online/social media presence.

• Attended over 40 project-related professional conferences and meetings each month.

• Edited footage to create videos for multiple multimedia platforms.

• Selected and updated stories and photos for the Arts & Entertainment department.

• Coordinated scheduling, marketing, contract logistics and maintenance of supplies and equipment. EDUCATION

University of California - Los Angeles - Los Angeles, CA 2016 Bachelor of Arts: Communication; Cultural Anthropology

- Graduated magna cum laude; Top 10% of Class; Member of Golden Key International Honour Society

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