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Adminiatrative Assistant

Doha, Doha, Qatar
April 17, 2018

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LaVilla Building, Al Sadd, Doha Qatar Phone: +974-********

Administrative Assistant

Administrative support professional having 4 years of experience, offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality


• Expert in preparing correspondence, revising documents, distributing mail and maintaining the database. Known to maintain the confidentiality of office records and clients ‘information.

• Experience of handling administrative, secretarial, and clerical duties Skills

Professional Experience

ALYSJ GOLDLINE METRO Al Sudan, Qatar –Joint Venture Company, Contract assigned for Qatar Rail Project Administrative Assistant, 2016 to Present

ALYSJ is a joint venture of 5 world class organizations: Aktor of Greece, Larsen & Toubro of India, Yapi Merkezi & STFA of Turkey and Al Jaber Engineering of Qatar. ALYSJ JV has been awarded the prestigious Doha Metro Gold Line Underground Project consisting of approximately 30km of under-ground metro & 10 stations. Selected Accomplishments:

Handled multifaceted clerical tasks (e.g., data entry, filing, records management and billing) and Developed new filing and organizational practices

Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 reports weekly for management

Assisted in document scanning (60+/day)and logged them in the company’s proprietary computer system.

Entrusted to manage office in the supervisor’s absence. Provided timely, courteous and knowledgeable response to information requests; screened and transferred calls; and prepared further employees documentation.

Maintained excellent communication with customers vendors and management to ensure all parties were updated on project progress and any approved change orders.

Produced project status reports as requested.

Maintaining and ordering office supplies for main office and branches

Invited quotations from contractors for construction materials and obtained best price for the company.

Created, managed and organized all file systems and folders; hard copy and on the computer

Scheduled and managed jobsite safety meetings, management and organization of construction office.

Office Management and Professional

phone etiquette.

Ability to use printers, copiers, and

other office equipments.

Proficient in drafting reports, emails,

letters, and other official documents

Spreadsheet/Reports and Record


Record Management and skilled with

Data Base Management program

Skilled in working with Word, Excel,

PowerPoint, and Adobe Acrobat

Robin R Page 2 Phone: +974-********

ARC & FUSION TECHNICAL PVT LTD. Ernakulam,India– Construction and Development Company Admin Assistant/Document Controller, May 2014 to 2016 Jun Arc & Fusion India Private Limited an ISO 9001:2008 accredited Mechanical Engineering Company came to existence with an aspiration to become a pioneer in construction and development. They offer services in Oil & Gas, Refineries, Petrochemicals, Fertilizers, Steel & Metallurgical, Chemical, Power, Ship building and other core industries. Executed contracts under PDO and OXY in Oman QGPC in Qatar ADCO DSB ADSB & Galfar in UAE Selected Accomplishments:

Addressed customers inquires and ensured customers were directed to correct department to resolve issues if needed.

Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system

Maintain utmost discretion when dealing with sensitive topics

Write and distribute email, correspondence memos, letters, faxes and form.

Work with documents and records across various departments, including human resources, marketing and construction.

Served as a point of contact with clients, vendors, and internal stakeholders on behalf of the account managers to streamline email and phone correspondence. Education


Bachelor of Computer Science, May 2014

Major: Business Management, IT

Organizational Development

Grade : 7.8/10


Higher Secondary School, May 2011

Major: IT, Communication

Grade: 7.5/10


Software: MS Office (Word, Access, Excel, Outlook, PowerPoint), Tally, Adobe Photoshop, Illustrator, Adobe Aftereffects, X-Code, Swift Web/Multimedia: Adobe Premier, Dreamweaver, Search Optimization, Social Media Optimization, Cocoa Touch, Objective C


Created a more efficient Word database for forms, letters and documents which decreased production time by 20%.

Instituted systems and procedures for general accounting and human resource function, which brought more consistency and reduced mistakes.

Promoted Company and increased sales by coordinating and attending trade shows.

Assisted and arranged meetings between EVPs and their 100+ departmental employees.

Trained newly hired Administrative staff.

Robin R Page 3 Phone: +974-********

Training & Certifications

Attended training and Certified in Document Controlling (2017) - Doha, Qatar

Diploma in Graphic Design Certification,STED Council (2012) - Kollam, Kerala

Certified in iPhone software developing course, (2015) – Ernakulam, Kerala

Certification for Amazon Web Services (AWS) - Trivandrum, Kerala (2016) Additional Information

Personal Skills:

Can Work Overtime

Ability to Work in Harmony with Co-Workers

Can Work Under Pressure

Excellent Communication and Negotiations Skills

Inter Personal Skills & Pleasant Personality

Determination and Persistence

Analytical and Problem Solving aptitude and ability to work with a team Extra Curricular Activities

Active member of National Cadet Corps, attended National Integration Camp, Para Training Camp in National level and earned ‘B’ Certificate.

Active member of All Kerala Blood Donors Association (AKBDA) participated in one of the mega blood donation camp conducted in Ernakulam, 2015

Participated as volunteer & coordinator of Kerala School Arts Festival conducted in kottayam,2011

Participated on a Drama and cultural programs in Kollam fest organized by Kollam city corporation,2011

Personal Information



Finally, I request the concerned authorities to provide me a chance, so that I can prove the best of myself and serve your esteemed organization for which act of magnanimity. I shall ever be grateful and thankful to you, and I Hereby declare that the above mentioned information is correct upto my knowledge and I will solely be responsible for any discrepancy found in them.

Place: ROBIN R


Birth Date


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Linguistic Ability



Roy K




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