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Executive/Senior Administrative Assistant

Location:
Dallas, Texas, United States
Salary:
$55k
Posted:
April 12, 2018

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Resume:

Samantha Clark-Childs

Executive Assistant

Motivated and organized assistant with +15 years of experience in the banking, legal, oil and gas, and non-profit industries. Skilled at managing executives while effectively assisting their direct reports. Looking to leverage proven communication, travel planning, vendor management and office administration skills.

Experience

Jun 2016 -

present

Administrative Assistant

The TurnAround Agenda at Oak Cliff Bible Fellowship Responsibilities:

Oversee all aspects of general office coordination for the the Executive Director/Associate Pastor by: managing calendars, entering time for payroll, processing expense reports, drafting and proofreading documents and correspondence and preparing monthly budget reports

• Create and maintain proposals and presentations

• Arrange travel, programs, events, meetings, and/or trainings

• Interview, train and manage the center's receptionist and front reception volunteers

• Assist with planning and facilitating outreach events, meetings, and service projects Oct 2015 -

May 2016

Accounts Payable Clerk

First Baptist Church of Dallas

• Set up and updated vendor records

• Input approved invoices and corrected bill payments Assisted with reorganizing the procedures of the purchasing and accounts payable functions of First Baptist Dallas

Served as primary purchaser for supplies, curriculum, equipment, etc. for each department and ministry

• Processed month-end reconciliations for department credit cards and accounts

• Coordinated travel arrangements as needed for clients and ministries

• Provided training as needed on purchasing and AP processes Performed volunteer background checks and maintained records involving the same

Aug 2014 -

May 2015

Purchasing Administrative Assistant

First Baptist Church of Dallas

• Assisted with reorganizing the procedures of the purchasing department Served as primary purchaser for supplies, curriculum, equipment, etc. for each department and ministry

• Processed month-end reconciliations for department credit cards and accounts

• Drafted and proofread department documents and correspondence

• Ensured proper delivery of ordered items

• Made travel arrangements as needed for clients and ministries

• Ordered ministry meals as needed

• Maintained FBD supply closet and crossed charged departments accordingly

• Provided training as needed on purchasing and AP processes

• Performed and maintained records involving volunteer background checks Aug 2010 -

Jul 2014

Senior Administrative Assistant, Human Resources

CenterPoint Energy

Maintained office of the Senior Director by: entering time for payroll, processing expense reports, managing calendar, drafting and proofreading documents and correspondence, making travel arrangements, preparing monthly budget variance analysis, forecasting, and miscellaneous reports

• Assisted with planning, setup and cleanup of HR birthday & holiday celebrations

• Managed all cellular device account including: processing new phone and/or data Personal Info

Address

Dallas, Texas

Phone

469-***-****

E-mail

***********@*****.***

LinkedIn

linkedin.com/in/samantha-clark-childs-

6a050424/

Skills

Office Administration and Management

Advanced

Conference Coordination

Advanced

Verbal and Written Communication

Excellent

Certified Microsoft Office Specialist -

Word 2013

Advanced

Editing Skills

Excellent

Travel Planning

Advanced

Budgets

Advanced

Event Planning

Advanced

device orders, replacing phones, paying or correcting bill payments

• Coordinated WFS events (meetings, lunches, employee recognition, etc.) Assist recruiting team with mass interviews and all pre-screening and post hire processes

• Coordinated department facilities needs with facilities management & IT Oct 2009 -

Aug 2010

Administrative Assistant

Jacobs Engineering, Subsea

Gathered, compiled, tracked and reported relevant information to project assignments from multiple sources

• Set up and maintained client and project files

• Organized meetings and conferences

• Reviewed and edited draft documents

Compiled and generated reports, statistics, timelines, tables, graphs, correspondence and presentations

• Occasionally designed processes to enhance work flow Nov 2008 -

Oct 2009

PDS Specwriter

Jacobs Engineering, Design Technology Services

• Created and edited piping model specifications

• Updated project specific information in PDS (Plant Design System)

• Tested updates within piping models for accuracy Worked with material control engineers to add proper commodity codes to individual specifications

Oct 2006 -

Nov 2008

Systems Specialist (Administrative Assistant)

Jacobs Engineering, Design Technology Services

• Monitored and routed DTS (Design Technology Services)/IT Help Desk Tickets Maintained, reviewed, edited, and created various PDS, SPEC and Project Plan documents

Created and edited department procedures; collected and processed department invoices, requisitions, and CERs (Capital Expense Reports), and maintained files of same

• Processed new ire requests

• Coordinated move/relocation requests

• Coordinated candidate interviews

• Coordinated department weekly reports for weekly managers’ meetings

• Served as Team Building chair and events facilitator Assisted with bulk application installations, updates, and upgrades for various projects

Captured and created various charts, diagrams, workflows, and project transfers in MS Visio

• Initiated new spec requests and forwarded completed items to spec leads

• Served as back-up plot room assistant

Education

Aug 2014 -

May 2016

Dallas Theological Seminary

Master of Arts (M.A.), Christian Education

Aug 2013 -

May 2014

Loyola University New Orleans

Bachelor of Science (BS), Liberal Studies



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