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Executive Assistant Office

Arlington, Massachusetts, United States
April 03, 2018

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** ******* ******, **********, **. 02143 617-***-****

Dedicated, motivated, and resourceful with over 16 years of diverse office management and administrative experience in multi-national companies.


E RESEARCH TECHNOLOGY (ERT) Boston, MA March 2017 – November 2017

Executive Assistant to CEO, Vice President of HR, and Executive Management

Executed all aspects of high level global and international events including overseeing event deadlines, determining venues, contract negotiations, accommodations, audio/visual requirements, and onsite set-up and logistics (75+ person) global attendees

Scheduled meetings and travel for senior leadership

Managed team in redesign of company Intranet site

Facilitated arrangements for office repairs and additions

Managed and executed the redesign of CEO’s suite

Planned and executed international Board Meetings and all corresponding details

Communicated with vendors and finance department to ensure all items were invoiced and paid on time

BOSTON CHILDREN’S HOSPITAL, Boston, MA May 2016 – February 2017

Executive Assistant to the CNO and Vice President of Patient Operations

Acted as hospital – wide liaison for the CNO and Vice President of Patient Operations

Facilitated maintenance of the office and arrangements for necessary repairs and additions

Assisted in the coordination of smooth and timely office move transition

Managed schedules and booked international and domestic travel

Worked with AV department for the purchase and implementation of conference room equipment

Ensured the office stationary, supplies, and consumables were readily available and stocked

Submitted invoices and reimbursements through PeopleSoft system for payment

Coordinated internal and external high level events and meetings

ANALOGIC CORPORATION, Peabody, MA April 2014 – March 2016

Senior Executive Assistant to the President / CEO and CFO

Executed re-design of executive suite

Worked with vendors to establish proofs for decorative office details to present to CEO

Maintained the office condition and arranged necessary repairs

Executed visas for international travel on short notice

Managed schedules of CEO and CFO and booked travel

Coordinated with IT department on office equipment

Ensured all items were invoiced and paid on time

Provided general support for visitors

Liaison with facility management and catering companies

HARVARD GRADUATE SCHOOL OF DESIGN, Cambridge, MA May 2010 – November 2013

Executive Assistant to Two Department Chairmen

Coordinated and executed high-profile events including colloquiums, lectures, and receptions

Maintained the office condition and arranged necessary repairs

Ordered and implemented office equipment and supplies

Maintained calendars and booked international travel

Processed international visas

Contracted catering companies for various events and receptions

Coordinated with IT on all office equipment enhancements, and maintenance

INSTRUMENTATION LABORATORY, Bedford, MA February 2007 – February 2010

Senior Executive Assistant to Worldwide VP of Marketing

Organized multiple large offsite international meetings and social events including logistics, contracts, and communication to local and international company members and VIP guests

Maintained office equipment and enhancements

Managed, coordinated, and executed 200+ people international offsite meeting for Vice President of Marketing

Negotiated and implemented catering and event contracts

Ordered and maintained office supplies

Provided general support to guests

STARTUP MARKETING SOLUTIONS, Cali, Colombia, South America July 2006 – February 2007

Senior Executive Assistant to CEO

Maintained office efficiency through procurement of office equipment

Managed on all aspects of on and offsite events including, catering, audio visual, and guest logistics

Recruited, screened, and interviewed job candidates for various departments

Ordered and maintained office supplies

Developed content for various marketing and promotional materials

Functioned as the direct liaison for CEO and all external entities

Developed PowerPoint presentations for related on and off site meetings


Senior Executive Assistant to General Manager & President

Coordinated timelines for engineering government projects under direction of President

Organized engineering project materials

Worked with Marketing Director on strategic organization of deadlines, action items, and priorities

Organized weekly status meetings for VPs and Engineers

Drafted all external correspondence for President

WEBER SHANDWICK WORLDWIDE, Boston, MA May 2004 – April 2005

Senior Executive Account Coordinator

Worked on various major public relations consumer accounts including but not limited to; CVS, Staples, Ocean Spray, Liberty Mutual, and Raytheon

Organized weekly meetings and assisted with account timeline and direction

Researched various opportunities/information for client need

Produced and managed monthly status reports for clients; updated records of client press coverage


NORTHEASTERN UNIVERSITY, Boston, MA September 2000 – May 2004

Bachelor of Arts degree in Public Relations and Journalism Minor in Spanish Literature

3 year Co-op as Account Coordinator at Fuessler Group, Inc. in Boston, MA


Fluent in Spanish; both written and spoken

Mac & PC

Thorough knowledge of Microsoft Office suite; Word, Excel, PowerPoint, PageMaker, Outlook, Lotus Notes, Sharepoint, Goldmine, SAP, Ruby, Digital Measures, CRM, PeopleSoft, and Concur

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