NICOLE R. SANDER
** ******* ******, **********, **. 02143 617-***-**** ac40so@r.postjobfree.com
Dedicated, motivated, and resourceful with over 16 years of diverse office management and administrative experience in multi-national companies.
EXPERIENCE
E RESEARCH TECHNOLOGY (ERT) Boston, MA March 2017 – November 2017
Executive Assistant to CEO, Vice President of HR, and Executive Management
Executed all aspects of high level global and international events including overseeing event deadlines, determining venues, contract negotiations, accommodations, audio/visual requirements, and onsite set-up and logistics (75+ person) global attendees
Scheduled meetings and travel for senior leadership
Managed team in redesign of company Intranet site
Facilitated arrangements for office repairs and additions
Managed and executed the redesign of CEO’s suite
Planned and executed international Board Meetings and all corresponding details
Communicated with vendors and finance department to ensure all items were invoiced and paid on time
BOSTON CHILDREN’S HOSPITAL, Boston, MA May 2016 – February 2017
Executive Assistant to the CNO and Vice President of Patient Operations
Acted as hospital – wide liaison for the CNO and Vice President of Patient Operations
Facilitated maintenance of the office and arrangements for necessary repairs and additions
Assisted in the coordination of smooth and timely office move transition
Managed schedules and booked international and domestic travel
Worked with AV department for the purchase and implementation of conference room equipment
Ensured the office stationary, supplies, and consumables were readily available and stocked
Submitted invoices and reimbursements through PeopleSoft system for payment
Coordinated internal and external high level events and meetings
ANALOGIC CORPORATION, Peabody, MA April 2014 – March 2016
Senior Executive Assistant to the President / CEO and CFO
Executed re-design of executive suite
Worked with vendors to establish proofs for decorative office details to present to CEO
Maintained the office condition and arranged necessary repairs
Executed visas for international travel on short notice
Managed schedules of CEO and CFO and booked travel
Coordinated with IT department on office equipment
Ensured all items were invoiced and paid on time
Provided general support for visitors
Liaison with facility management and catering companies
HARVARD GRADUATE SCHOOL OF DESIGN, Cambridge, MA May 2010 – November 2013
Executive Assistant to Two Department Chairmen
Coordinated and executed high-profile events including colloquiums, lectures, and receptions
Maintained the office condition and arranged necessary repairs
Ordered and implemented office equipment and supplies
Maintained calendars and booked international travel
Processed international visas
Contracted catering companies for various events and receptions
Coordinated with IT on all office equipment enhancements, and maintenance
INSTRUMENTATION LABORATORY, Bedford, MA February 2007 – February 2010
Senior Executive Assistant to Worldwide VP of Marketing
Organized multiple large offsite international meetings and social events including logistics, contracts, and communication to local and international company members and VIP guests
Maintained office equipment and enhancements
Managed, coordinated, and executed 200+ people international offsite meeting for Vice President of Marketing
Negotiated and implemented catering and event contracts
Ordered and maintained office supplies
Provided general support to guests
STARTUP MARKETING SOLUTIONS, Cali, Colombia, South America July 2006 – February 2007
Senior Executive Assistant to CEO
Maintained office efficiency through procurement of office equipment
Managed on all aspects of on and offsite events including, catering, audio visual, and guest logistics
Recruited, screened, and interviewed job candidates for various departments
Ordered and maintained office supplies
Developed content for various marketing and promotional materials
Functioned as the direct liaison for CEO and all external entities
Developed PowerPoint presentations for related on and off site meetings
SATCON TECHNOLOGY CORPORATION, Boston, MA May 2005 – May 2006
Senior Executive Assistant to General Manager & President
Coordinated timelines for engineering government projects under direction of President
Organized engineering project materials
Worked with Marketing Director on strategic organization of deadlines, action items, and priorities
Organized weekly status meetings for VPs and Engineers
Drafted all external correspondence for President
WEBER SHANDWICK WORLDWIDE, Boston, MA May 2004 – April 2005
Senior Executive Account Coordinator
Worked on various major public relations consumer accounts including but not limited to; CVS, Staples, Ocean Spray, Liberty Mutual, and Raytheon
Organized weekly meetings and assisted with account timeline and direction
Researched various opportunities/information for client need
Produced and managed monthly status reports for clients; updated records of client press coverage
EDUCATION
NORTHEASTERN UNIVERSITY, Boston, MA September 2000 – May 2004
Bachelor of Arts degree in Public Relations and Journalism Minor in Spanish Literature
3 year Co-op as Account Coordinator at Fuessler Group, Inc. in Boston, MA
SKILLS
Fluent in Spanish; both written and spoken
Mac & PC
Thorough knowledge of Microsoft Office suite; Word, Excel, PowerPoint, PageMaker, Outlook, Lotus Notes, Sharepoint, Goldmine, SAP, Ruby, Digital Measures, CRM, PeopleSoft, and Concur