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Bookkeeper, Debtors, Creditors, Finance, Internal Sales, Branch Admin

Durban, KZN, South Africa
January 21, 2018

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Mobile: 081 *** ****


Dear Sir/Madam

I am writing to express my interest in the above mention position that is currently available within your company.

I appear to be a perfect match for this role which was recently advertised. My passion for the sector is equally matched by my experience in it, and I am confident that I can help your company meet any challenges it faces in the future. I was previously employed as a Book Keeper, where I have gained a reputation not only for my impressive work rate and integrity but also for the different skills I possess.

My strengths include organization, leadership and responsibility. I am able to undertake the responsibilities of being a supervisor, who can assist employees when they require help, simultaneously train employees and correct errors.

My ability to learn at an exceptionally fast pace allows me to adapt within any dynamic changing environment. Honesty and dedication are some of the attributes I hold.

The attached resume will provide a more complete overview of my accomplishments. However what it may not show is that I am a self-motivated individual, who is able to perform well under pressure & who can bring to the table solid capabilities.

Currently I am looking to join an exciting and ambitious organisation such as yours; therefore I would like to arrange an interview with you so I can explain in more detail the contribution I can make to your company. I appreciate you taking the time to review my credentials and I would like to thank you for your time and consideration.

Kind Regards

Kaylene Evette Pillay


Name : Kaylene Pillay

Address : Montford



E-mail address :

Gender : Female

Marital Status : Single

Dependants : None

Contact Details : 081 *** ****

Identity Number : Available on request

Nationality : South African

Driver’s License : Code 08 (Manual Transmission)

Own Vehicle : Yes



Last School Attended : Southlands Secondary School

Standard Passed : Matric (Grade 12)

Year Obtained : 2008

Subjects Passed : English



Life Science

Information Tech

Life Orientation


Name of University : University of South Africa (UNISA)

Course Attended : B.Comp Accounting Science

Year Obtained : Current

Name of Institution : Careers I.T

Course Attended : Advance Excel

Year Obtained : 2015

Name of Institution : CBMI

Course Attended : Advance Debt collections

Year Obtained : 2014

Name of Institution : Careers 2000

Course Attended : Computerised Bookkeeping and Pastel

Year Obtained : 2012



Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook


Syspro, Accpac, Pastel, CRM


Communication(both written and verbal)



Good Planning

Interpersonal Skills

Organizational Skills


Problem Solving

Analytic Thinking

Telephone Etiquette

Report Writing Skills


Current Employment : Royal Adhesive (Manufacturing)

Job Title : Administrative Clerk / Receptionist

Duration : November 2017 – Dec 2017.

Duties and Responsibilities:

Monitoring on the payment of invoices

Purchase order processing

Checking of goods against delivery note /invoices

Distribute goods to end users

Follow-up on outstanding deliveries

Scheduling of Jobs (Despatch )

Issue of vehicles and make travel arrangements

Reception duties

Reason for leaving : Maternity contract

Previous Employment : Melbro (FMCG)

Job Title : Bookkeeper

Duration : March 2016 – March 2017

Duties and Responsibilities :

Capture cashbook via Accpac for 5 companies

Comparing orders on CRM & POP before dispatching.

Codes source documents such as invoices and receipts to the appropriate accounts

Capturing of journals

Maintains and updates accounting records by performing duties such as recording and posting transactions in journals and the general ledger for accounts payable, accounts receivable and payroll

Assists the accountant or financial manager in the preparation for audit and the production of financial statements, budgets and other financial reports by performing such duties as providing related documentation, preparing various accounting summaries and reports.

Maintains accounts by verifying, allocating, and balance accounts by reconciling entries

Maintains general ledger by transferring account summaries.

Balances general ledger by preparing a trial balance; reconciling entries.

Maintains historical records by filing documents.

Prepares financial reports by collecting, analysing, and summarizing account information and trends

Maintain Fixed assets register and depreciation calculations

Take all reasonable discounts on supplier invoices

Maintains bank account records, Conduct a monthly reconciliation of every bank account.(Cashbook Reconciliation)

Assist with SARS E-Filing and Vat preparations

Reason for leaving : Contract Ended

Previous Employment : Stratostaff

Job Title : Senior Debtors clerk

Duration : October 2013 – January 2016.

Duties and Responsibilities:


Accurately capture invoices in accounting system(Accpac) in order to effect payment on time and accurately to creditors

Prepare and capture journals and transaction

Capture invoices and pass respective credit notes

Reconcile payments/deposits with bank statements daily, capture bank deposits and receipts and keep record

Allocation of Deposits and payments onto accounting systems in respect of bank reconciliations

Opening of new accounts:

Create new accounts and capture on the debtors system

Verify and control credit applications for new clients


Management of Month End Processing to ensure deadlines are met.

Preparing Month end reports to Finance Team and Directors.

Monitoring and improving company DSO

Ensure collections are on time and queries are attended to promptly (Book Values: 30 - 40 Mil – 60 -70 Clients)

Oversee Junior debtors book (Book values 7- 10 Mil – 30 Clients )

Responsible for the Top 5 clients and National accounts (Due to cash flow overdue not exceeding 10% off book value)

Assisting Debtors manager with duties as and when they arise

Prepare the daily cash flow forecasting report

Handle queries with various bank institutions

Reconciliation of customer accounts

Sending of monthly statements to clients

Follow up on invoices, statement and payments and ensure timely recovery of outstanding /overdue accounts

Reason for leaving : Resigned

Previous Employment : Solid Doors

Job Title : Receptionist / Branch Administrator

Duration : January 2010 - September 2013

Duties and Responsibilities:

Managing all telephone calls (Switchboard)

Use Syspro / Pastel to capture orders confirmations on a daily basis, generate pro-forma invoice, generate tax invoices,

Send order acknowledgements; provide feedback of turnover and targets

Reconciliation of delivery reports to sales information per the Syspro system.

Ensuring credibility of customers (creditors).

Continuous communication with operations to determine sales order status.

The provision of feedback to customers on the status of their sales orders.

Resolve customer complaints regarding sales and service.

Confer with customers by telephone or in person to provide information about products or services, take and invoice orders, or obtain details of complaints.

Keep records of customer interactions or transactions, recording details of inquiries, complaints, or comments, as well as actions taken. Check to ensure that appropriate changes were made to resolve customers' problems.

Compare disputed merchandise with original requisitions and information from invoices and prepare invoices for returned goods

Ordering of stock, Management of stock and delivery processes

Liaise with courier services - Calculating transport cost for delivery services.

Creating Purchase Order document for creditors

Filing of Remittance, General Correspondence from Customers, Emails, Read Receipt,

Liaise with Finance Manager with Proof of Payment from customers with delayed payments.

Assisting Creditors for P.O.D.

Preparing for Audits

Use Outlook to keep constant communication with clients- facilitating storage, follow up and record of correspondence.

Use Word and Excel to generate data analysis of customers, products, values and area valuations

Review products, catalogue and process for maximum efficiency

Attend management meetings and weekly sales meetings to discuss problem areas and production requirements. Provide sales feedback to management.

Dispatching of orders

GRV’s and Purchase Orders

Ensuring credibility of customers

Reason for leaving : Resigned due to better prospects

Previous Employment : Devru Estate Agency

Job Title : Branch Adminstartion

Duration : August 2011 –Dec 2011 (Property Industry)

Duties and Responsibilities:

Lease Admin: New deals:

Contract creation process

Lease Admin: Renewals

Ensure that renewal process on lease is started six months prior to the expiry of the set lease agreement and is completed timeously

Tenant Administration:

Typing of all cover letters to the lease agreements

Ensure that tenant files are neat, clearly marked and all relevant correspondence and documents are filed daily

Data Integrity:

Follow up on all outstanding documents and securities with regards to the leases.

Contracts (Lease agreements)


Bank Guarantees

Keys and Defects



FICA Documentation

Tenant and Public Liaison:

Receive and log complaints from tenants/customers and, if unable to resolve, forward to relevant staff to resolve

Reason for leaving : Maternity Contract

Previous Employment : Expand a Sign (Manufacturing)

Job Title : Creditors clerk

Duration : February 2009 – July 2011 (2 years)

Duties and Responsibilities:

Capturing of Invoices

Ensuring that invoices are timorously received from the various Suppliers.

Capturing into accounts payable via Pastel.

Reconciling of Accounts

Collating information such as orders, invoices, statements, etc.

Ensuring that all orders are signed and authorised

Ensuring that the orders agree with the invoices.

Reconciling supplier's statements against accounts payable to determine amounts due.

Filing all reconciliations by accounts

Ensuring that creditor's invoices are fully recovered on and that the correct credit codes have been utilised.

Resolving queries.

Disbursement Maintenance

Communicating with the accounts to resolve suspense/overcharges.

Ensuring the comments on the suspense items and overcharges are updated with clearly identified reasons.

Ensuring that expenses are allocated to the correct expense accounts.

Reason for leaving : Temporary Employed


1. Mrs Maritza Van Der Laan Stratostaff


Contact number: 083 *** ****/ 031 *** ****

2. Mrs Charleen Jagroop Melbro Pty Ltd


Contact number: Available on request

3. Mrs Rachel Beharie Royal Adhesive

H.R Manager

Contact number: 031 *** ****

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