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Office manager

Location:
Riyadh, Riyadh Province, Saudi Arabia
Posted:
November 12, 2017

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HASSAN MAMDOUH MOHAMMED

Riyadh KSA (+***) ** *** 4866 ac29o6@r.postjobfree.com

Assistant Manager / Office Manager

Over 13 Years of experience including Office Management / Executive Assistance within the Kingdom of Saudi Arabia & Egypt.

Dedicated and committed team leader targeting an executive position to enhance my capabilities & productivity.

Objectives

Promote forward thinking Continuous Success

Strive for excellence Gain Trust

Non- stop learning Earn Appreciation

Strengths

Secrecy; Emotional Intelligence Creativity; ideas discoverer

Diligence, efficiency; resourcefulness Loyalty and Devotion

Integrity; Discretion

Professionalism & Flexibility

ADMINISTRATIVE & INTERPERSONAL SKILLS

Punctuality w/spoken & written grammar skills Excellent team leadership skills with extreme positive attitude

Professional MS Office utilization; Visio Ability to assist in planning, negotiations & decision making

Translation & Reporting Assure excellent relationships with management, colleagues & customers PROFESSIONAL EXPERIENCE

From 05/2015 to Present CEO Office Manager Alissa Automotive Co. Riyadh, K.S.A

Company Overview

Under the canopy of ABDULLATIF ALISSA GROUP Holding Co., Abdullatif Alissa Auto Co. (AACO) is a leading flagship in kingdom serving as an authorized dealer for Nissan Motors in Saudi Arabia and former authorized dealer for General Motors since 1950’s

Direct Manager:

- CEO / Managing Director and Group CFO

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Job Experience:

- Manage office duties for Abdullatif Alissa Auto CEO & MD; and National GeneralAutomotive Co. CFO (Four Companies).

- Secretary of BOD, manage minutes and follow up any requirements arises from BOD & high management meetings till it is fulfilled.

- Daily & close coordinate/communicate with all business units’ heads in all affiliates as well as customers on all levels.

- Illustrate proper structures & compatible flow charts for various processes to ensure best business understanding.

- Organize various self meetings with work teams and schedule meetings among them based on urgency and company needs to readily help overcoming arisen challenges.

- Compile data, initiate concerned reports, and Extend initiatives to high management to ease decision taking.

- Initiate comparable reports to get clear picture of different business units’ performance.

- Manage daily director’s agenda; emails, correspondences and respond accordingly.

- Motivate entire workplace to drive positive attitude & results with a keen eye on sales, collection, and controls.

- Close monitor to fulfill any lack aspect in company processes (i.e: Authority Matrixes-IFRS-BSC-etc.)

- Take part of different short-term committees aiming to enhance phenomenal company aspects.

- Close involve with audit plans and running tasks to enhance controls & impede risks.

- Adequate Review, understand, & control of each transaction before endorsement by MD/Group CFO.

- Assist in finding & interviewing mid-level candidates & define concerned JDs.

Achievements:

- Best Delivery performance in company’s history by leading a project to enhance delivery to retail; broker; fleet & Govt. clients.

- Assist in developing retail network by leading concerned projects from inception till actual operation & beyond.

- Smooth workflow throughout company’s persistent growth over the past two years.

References:

Mohsen Al Qahtani, Chief HR Director ( +966503478709 ) [ac29o6@r.postjobfree.com] Mr. Mohammed Hamdalla, CEO/MD [ac29o6@r.postjobfree.com] PROFESSIONAL EXPERIENCE

From 06/2014 to 05/2015 Business Development Assistant Manager National General Automotive Co. Jeddah, K.S.A

Company Overview

- Under the canopy of Abdullatif Alissa Group Holding Co. NAT particularized for automotive sector and has under its umbrella;

ABDULLATIF ALISSA Auto Co.

ALISSA Universal Motors ”ISUZU” the second authorized dealer for Isuzu Motors in KSA.

General Automotive Co. "AUTOSTAR" – 38 Showrooms within K.S.A.

Autostar Spare Parts Co. ( Incl. Accessories & Tinting )

AutoStar Express Service Co.

Alissa Academy

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Direct Manager:

- Deputy CEO & Chief Business Development Officer

Job Experience:

- Assist in locating new business opportunities overseas (Car Dealerships, Tires, Batteries, Veh. Internal Designs, etc.) and negotiating cooperation terms.

- Focusing on in-house business development, assist in performing deep dive Assessments on AutoStar group of companies targeting vertical expansion within NAT group.

- Conduct various meetings with all departments in subsidiaries on all levels to analyse/understand key pain areas & design solutions.

- Create proper Archive / Documentation for all running projects and well manage it through designing detailed project charters.

- Manage CBDO’s agenda; emails and daily correspondences and organize business meetings; events, minutes and prepare concerned reports.

References:

- Mr. Zubair Sobani ( CBDO ) ( +966506369046 ) [ac29o6@r.postjobfree.com] PROFESSIONAL EXPERIENCE

From 06/2014 to 05/2015 Associate Consultant 3Sixty Consulting Jeddah, K.S.A

Company Overview

3Sixty Consulting is specialized in Business Development, Consulting, and Strategic Planning with strong connections and strategic alliances in the relevant government agencies and supporting private sector. It offers strategic solutions to clients from merger and acquisition, legal, finance, sales and marketing in the areas of retail, automotive, distribution, supply chain and others.

Job Experience:

- Acquiring/negotiating new international and local business opportunities / customers

- Designing concerned business plans / timetables and follow up till project accomplished.

References:

Mr. Noushad Ali, GM (+966 54 662 0771) [ac29o6@r.postjobfree.com] PROFESSIONAL EXPERIENCE

From 06/2011 to 06/2014 Chairman Office Manager National General Automotive Co. Jeddah, K.S.A

Direct Manager ( Shk. Najeeb Abdullatif Alissa )

- Chairman of National General Automotive Co. ( General Motors – Isuzu – AutoStar )

- Chairman of Best Trading Co. Ltd. ( BEST Rent a Car )

- Board Member of Abdullatif Alissa Group Holding Co. including Al Yusr

- Chairman of Riyad Capital ( Financial arm of Riyad Bank ) 4

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Job Experience:

- Handling a wide range of admin and executive support related tasks

- Manage all daily correspondences with subsidiaries & liaises with sister companies’ executives to ensure smooth work flow and productivity.

- Manage all chairman’ agendas, schedules, business trips and meetings on daily, weekly, and monthly basis..

- Manage chairman’ travel arrangements including flights, cars and accommodation

- Control airline Reservations including ticketing, refund, re-use & reissue.

- Handling all travel arrangements for executives as well in a highly skilled manner.

- Handling all travel arrangements for more than 9 family members locally & between countries.

- Efficient support regarding confidential issues

- Support any Chairman' personal or family related businesses.

- Manage chairman emails & most of telephone contacts of VIPs & others

- Organize chairman’ business meetings; events, conferences, and accompany chairman to take minutes and prepare reports.

- Manage all personal & family assets files ( R.E. ; Vehicles, Yachts, Cr. Cards, Villas )

- Manage family records ( Medical, Education, ID’s, Passports, visas )

Achievements:

- Design Archive and ensure it is maintained and current; establish procedures for record keeping and monitoring through IT.

- Establish a travel agency dept. to save costs.

- Family/Stakeholders satisfaction.

References:

Chairman; Shk. Najeeb Alissa ( ac29o6@r.postjobfree.com ; +966 12 6929119 ); PROFESSIONAL EXPERIENCE

From 06/2009 to 06/2011 Executive Assistant to V.P. Najeeb Alissa Group Holding Co. Jeddah, K.S.A

Company Overview

A Group of Companies focusing on Real Estate Development within K.S.A. & has under its umbrella;

- Specialized Projects Co. Ltd. ( Classified "B" Contractor in Khobar / Makkah, with its over 500 employees, 4 patching, Asphalt and Ready-Mix Concrete plants, and Crushers )

- Medad Makkah Real Estate Co. ( R.E. acquiring & development )

- Medad Project Management Co.

- Medad Consulting Engineers Co. ( Int’l Alliance )

- Madd International Commercial Development Co.

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Direct Manager

- Vice President of Najeeb Alissa Group Holding Co.

- Chairman Advisor of National General Automotive Co.

- D. C.E.O. of Specialized Projects Co. Ltd.

- Board Member of Best Trading Co. Ltd.

- Investment Manager of Madd International Commercial Development Co. Ltd.

- Personal financial advisor of Shk. Najeeb Abdullatif Alissa and family investments worldwide.

Job Experience:

- Supervising all diary management, screening emails & prepare reports

- Organize business meetings and MoMs.

- Overseeing agendas and travel arrangements including flights, cars and accommodation

- Handling all Incoming-Outgoing communications.

- Involved with Equity Market, with significant translation tasks particularly in worldwide investments and auto field.

- Ensure security and confidentiality of data & Data Filing.

- Prepare operational reports and letters.

- Handling a wide range of admin and executive support related tasks

- Control travel refunds and assist in employees & Chairman’s family bookings.

Achievements:

- Maintain Filing System.

- Create a real estate offers cycle to enhance easier decision making for real estate investments.

- Activate & Maintain reminders for all business and personal activities.

- Establish data base from business cards for easier reference.

- Translate more than 500 docs for V.P. ; chairman’ business and private sectors including financial, economic and real estate reports. PROFESSIONAL EXPERIENCE

From 09/2006 to 06/2009 Executive Administrator Alissa Trading Centre Khobar, K.S.A

Company Overview

A Trading Center consists of 50 Shops and 25 Kiosks pursue whole trade sale and Gold in particular; in addition to a Compound consist of 10 Villas. The Mall & Compound were endowments under the canopy of Abdullatif Alissa Charity Est. which manage more 20 endowments within the kingdom and mind to Alissa family Guardian Assembly.

Direct Manager

- General Manager

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Job Experience:

- Daily monitor walk in customers to ensure customer care .

- Prepare monthly statements and schemes for debts., Collections and Profits.

- Control correspondences with tenants, customers, walk-in new tenants, and Head Office.

- Supervising Security and control monitors.

- Supervising Maintenance.

- Save & deposit rents and assist in Collection, Leasing.

Achievements:

- Maintain a filing system.

- Reduce monthly Electricity bill by 33% through reforming copper wires project with maintenance team.

- Stop frauds & prevent increasing of debts.

PROFESSIONAL EXPERIENCE

From 01/2007 to 06/2009 Part-time Translator Aljazeera Centre for Authenticated Translation Khobar, K.S.A

Overview

One of the leading firms in translation within Khobar with a customer base includes Aramco, Sabic, SWCC and many other leading entities in a wide variety of fields.

Job Experience:

- From English to Arabic & Vice Versa.

- Translation of Law, Industrial, Engineering, Medical, & Financial documents.

Achievements:

- Translate more than 6000 document throughout 29 months’ work & draw inward customer base from Aramco & Sabic. PROFESSIONAL EXPERIENCE

From 09/2005 to 06/2006 Front Desk Receptionist Hilton Nuweiba Coral Resort Nuweiba, Egypt

Overview: Hilton is a worldwide chain of luxury Hotels & Resorts & Hilton Nuweiba Coral Resort is ranked #3 of 15 Hotels in Nuweiba and particularly a host of British tourists.

Direct Manager: Front Desk Manager

Job Experience:

- Check-In & Check-out troops.

- Acquainted with Fidelio system.

- Work as operator liaising with all Hotel departments and facilities

- Correspond with regional Hotels, governmental authorities, and guest in-house~ react to requests and insure full satisfactory.

- Respond to guests’ requests of all kinds.

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PROFESSIONAL EXPERIENCE

From 12/2004 to 09/2005 Health Club Receptionist Marriot Taba Heights Beach Resort Taba, Egypt

Overview

Including facilities such as GYM, Jacuzzis, Tennis courts, Massage, Steam Rooms, laundry, Body care & Hair saloon

Direct Manager

- Recreation Dept. Manager

Job Experience:

- Market & Welcome guests to Health club facilities

- Reservations of Massage, Tennis courts & cleanness of the health club.

- Work as operator responding to pertained requests.

- Establish direct dialogues with guests form around the world to ensure leisure-ness and wish to see again. PROFESSIONAL EXPERIENCE

From 06/2003 to 12/2004 English Teaching; Computer- electronics specialist Private Business Zagazig, Egypt

Job Experience:

- English Teaching for intermediate level.

- Private workshop for hardware & software solutions for computers, playstations & different CD players.

- Private video game centre & coffee shop.

QUALIFICATIONS

Education: Bachelor of Arts and Education; English Zagazig University Egypt 2003

Attended Courses: written Translation; ICDL; R.E. Evaluation; Effectiveness & Communication.

Well spoken & articulate English..

PERSONAL DETAILS

Full Name : Hassan Mamdouh Mohammed Hassan

Date of Birth : 28/08/1982

Nationality : Egyptian

Religion : Muslim

Marital Engagement : Married with three kids

Iqama (Saudi Residence): Transferable

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