HRIS Administrator

HRIS Administrator Job Description

Position Title: HRIS Administrator

Department: Human Resources

Reports to: HR Manager

Category: Non-Exempt

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "May.")

Oversees and maintains optimal function of the HR Information System, which may include customization, development, maintenance, and upgrade to applications, systems, and modules

Enter new hire data into all applicable systems

Manages permissions, access, personalization, and similar system operations and settings for employee user profiles in HRIS system (Paycom)

Maintain employee user profiles in travel booking system (Egencia)

Maintain changes to our organizational chart and the position seats in HRIS system

Generate Driver ID codes for newly issued vehicles and maintain the Driver ID database

Create SharePoint updates and maintain the Company SharePoint page

Retrieve drug testing records from DISA and upload into personnel file

Manage the expense workflow process

Maintain Employee Recognition Program

Process employee data changes such as salary increases and organizational changes

Process and export regularly scheduled reports as needed for department analytics

Assist with projects such as data and workflow management, performance, and compensation administration

Collaborates with executive leadership and HR staff to identify system improvements and enhancements; recommends and implements solutions

Performs other duties as required

POSITION REQUIREMENTS:

Strong proficiency in Microsoft 365 Product Suite, including Outlook, Word, PowerPoint, and Excel.

Expertise in creating tables, VLOOKUP, pivot tables, and charts in Excel.

Demonstrated experience in using, supporting, and troubleshooting HRIS systems (Paycom preferred).

Familiarity with SSO issues, user account management, and security role assignments.

Excellent problem-solving skills and the ability to analyze data to improve user experience.

Outstanding verbal and written communication skills, with the ability to maintain confidentiality and manage sensitive HR data with utmost integrity.

Ability to troubleshoot login and system access issues efficiently.

Experience in generating and analyzing HRIS reports to identify and resolve system problems.

Capability to assist with HRIS functionality testing and provide administrative support as needed.

EDUCATION/EXPERIENCE LEVEL

Bachelor’s degree in Information Technology, Human Resources Management, Business Administration, or related field required.

At least two years of related experience required with at least one year in a supervisory position preferred.

SHRM-CP or SHRM-SCP highly desirable

QUALIFICATIONS, SKILLS, AND ABILITIES

Excellent verbal and written communication skills

Excellent interpersonal and technical support skills

Excellent organizational skills and attention to detail

Strong analytical and problem-solving skills

Familiarity with human resource policies and procedures to ensure the HRIS meets organizational needs and goals

Ability to keep information confidential

Proficient with Microsoft Office Suite or related software

Thorough understanding of all areas of information systems with a highly technical understanding of at least one commercial HRIS product

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequently required to walk, sit, climb, bend, reach and squat/kneel. HRIS Administrator primarily indoors and will be sitting prolonged periods of sitting at a desk and working on a computer. Must be able to access and navigate each department at the organization’s facilities. When required to go to a wellsite, the work environment includes exposure to hazardous materials, operating conditions, and inclement weather. Given these conditions employees are required to wear company mandated personal protective equipment and must strictly adhere to safety policy. This role may require lifting heavy objects; therefore, must be able to lift 15lbs.

Work hours may include early morning, late afternoon/evening hours, and weekends in combination depending on job demands.

Ability to wear Personal Protective Equipment (PPE) (As required)

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

Reviewed 04/06/2023