Project Coordinator

Job Description

Description:

Position Summary

The Project Coordinator will be assigned a portion of a project and be responsible for maintaining and improving the current execution with the guidance of an experienced Project Manager. The daily tasks will range from data analysis, to meeting moderation, to project status report creation, and to process analysis and optimization.

Position Responsibilities- Essential

Handles the administrative tasks of the project including maintaining project management documents, liaising with clients (also serving as a point of communication between company teams and external resources), and administering project management software

Analyzes the objectives of the project and determines project requirements

Define scopes and ensure objectives align with client goals

Assures that resources are available for the project team including documentation, supplies, and subcontractors

Coordinates the project schedule, analyzes project progress, monitors deadlines, and writes status reports, and when necessary adapts scope and timeline to achieve optimal results.

Contributes to establishing and controlling the project budget

Enables communication between the project stakeholders and organizes external conference calls with customers to effectively communicate project timing and provide status updates

Assists Project Manager with placing orders thru assigned distribution channels and establish relationships

Aids in the monthly billing process for longer term projects

Builds project completion packages and coordinate final approval signatures

Uses critical thinking skills to question the status quo and act based on facts

Position Responsibilities- Non-Essential/Other

Performs other related duties as assigned

Assists other departments as needed

May require travel

Requirements:

Essential Knowledge, Skills, and Abilities

Teamwork: Cooperates with others to accomplish common goals; works with employees within and across departments to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others

Multi-Task: Ability to manage multiple tasks including [bu:st] internal and client tasks at the same time able to determine project urgency in a practical way

Organization & Detail Oriented: Ability to use goals to guide actions and creates detailed action plans; organizes and schedules people and tasks effectively

Communication: Ability to write and speak effectively, using conventions proper to the situation

Judgement & Decision Making: Ability to use good judgment by making sound and well-informed decisions; ability to make effective and timely decisions, even when data is limited, or solutions produce unpleasant consequences

Technology: Proficient with Microsoft Office Suite and Project Management software and systems; Strong presentation skills.

Adaptability: Ability to shift frequently between different topics

Continuous Improvement: Ability to soak up knowledge and immediately apply it

Aspiring: Eager to actively grow a company

Entrepreneurial: Effectively dedicates time to grow [bu:st]

Education and Experience

1-2 years of experience in project management or a comparable field required

Prior experience in a professional environment required

Microsoft Office experience required; Strong Excel skills a plus

Professional Certifications such as CAPM or PMP a plus

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties for this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle or feel objects; use tools and equipment; reach with hands and arms; or talk and hear.

The employee may be required to climb, stoop, kneel, crouch or crawl.

The employee must regularly lift and/or move up to 10 lbs., occasionally lift and/or move 20 lbs.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Work Environment

The work environment characteristics described here are the representative of those and employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee generally works inside an office, but may have to walk to other offices and areas.

The noise level in the work environment is usually low to moderate.