Office Administrator/Front Desk Receptionist

**** ***** *****

Morris Plains, NJ ***** 908-***-****

*********@*****.***

Linda Krstevski

Experience

****-******* ****** ******-***** of New Jersey

Notary Public

Certifying copies of documents, acknowledging signatures, executing Jurats, administering Oaths and Affirmations, Protests, witnessing signatures, executing Proofs of Execution, for various clients

2007–2012 ICAP Parsippany, NJ

Office Administrator/Front Desk Receptionist

Greeted/Screened visitors. Answered and transferred all incoming calls on multi-line phone system.

Scheduled all meetings on web-based meeting scheduler and Outlook calendar for over 160 employees. Ordered all lunches for conferences and meetings.

Maintained and assigned outside building badges for all employees and consultants.

Back-up to facilities manager.

Issued internal building badges, keys and cubicle assignments.

Monitored UPS and A/C units and generator panels as well as video camera surveillance.

mailbox setup, name plate creation, business card ordering, online account setups

Purchase ordering of hardware and software.

Ensured that all XEROX/TOSHIBA, Pitney Bowes postage meter, break room machines, printers and faxes are operable.

Ordered all office supplies, kitchen supplies and machine consumables for 2 floors to ensure office runs as smoothly as possible.

Shipping and receiving of all domestic and international packages, via DHL, FedEx and US Postal.

Assisted Head of Risk Business Management and Head of Global Ops with expense reports on Oracle and ADP and Concur software and submitted all necessary receipts to Finance department. Booked travel arrangements for employees through travel agency, arranged hotel and car services for overseas travel.

Managed and planned company events, annual corporate holiday parties.

Maintained internal phone directory.

Provided notary commission for patents and depositions as well as other documents.

Coordinated temp coverage with temp agencies.

2001-2007 EBS Dealing Resources, Inc. Parsippany, NJ

(Acquired by ICAP)

Office Manager/Human Resources Administrator

Assisted Human Resources department in creating and extending consultant contracts. Prepared new hire packets, maintained all Human Resources files, both employee and vendor. Enroll all new hires onto medical, dental, vision programs, FSA & 401k plans. Assisted with any employee benefit issues with our representatives. Assisted employees with any questions about their benefits as they arose. Assisted in annual Open Enrollment at latter part of the year. Enroll former employees on COBRA. Assist with FMLA issues.

2000–2001 Community Hope, Inc. Parsippany, NJ

Human Resources Administrator

New hire orientations, benefits administration for over 80 employees.

Maintained records for all employees, conducted background checks on prospective employees.

Posted job openings on internet and newspapers, recruited at college fairs and searched on internet for resumes

1999-2000 Hart Personnel, Inc. Parsippany, NJ

Account Executive

Interviewed, tested and placed temporary personnel at various client companies.

Attended and recruited at college and job fairs throughout New Jersey & New York.

Education

Certification

County College of Morris-A.A. Humanities

*Notary Public-State of New Jersey

*Certificate- Association of Temporary Employers

*Member JHRP

Languages

Skills

Fluent in reading, writing and speaking in several languages.

Microsoft Word, Access, Excel, PowerPoint, Concur, Sharepoint, Oracle based and ADP based procurement system for expense reports and purchasing, C* Cure, SAP, web-based Meeting Room Manager for meeting scheduling and Microsoft Outlook, Lotus Notes and Internet.

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