Project Administrator

Professional Project Administrator able to organize and administer multiple projects simultaneously - experienced in finance, budgeting, project coordination and technical writing. Experienced in developing and evaluating new and existing business systems processes including monitoring, tracking, documenting status and outcomes, developing clear and concise reports, contract administration, and web design and updates. Ability to establish a respected and productive relationship with management teams, colleagues, and outside contacts - able to chase down information to provide updates for status submission, ensuring suspense dates are met. Trusted to with both technical and personnel classified material.

SECURITY CLEARANCE

Top Secret Security Clearance

DoD under the National Industrial Security Program

CAREER PROGRESSION:

Executive Administrator,

POTOMAC FINANCIAL SERVICES GROUP; Frederick, MD

7/2011 – Current

* Managed office of Financial Services –Coordinating completion of time sensitive contracts.

Project Coordinator/Consultant (PMO)

STRATEGIC ENTERPRISE SOLUTIONS, INC; Arlington, VA

7/2010 – 12/2010

* Supported the Office of the Chief Financial Officer (OCFO),

Finance Program Management Office (FIN PMO), and Program Manager in the Transformation and System Consolidation (TASC) effort

Administrative Coordinator

FREDERICK COUNTY GOVERNMENT; Frederick, MD

2/2008 – 5/2010

* Web design/updates & Support County Planning Communications and Division

Leasing/Contract Administrator

MATAN COMPANY, INC. Frederick, MD

9/2004 – 9/2007

* Contract/leasing administration - commercial/governmental lease contracts; compiled and illustrated vacancy and under utilization in comprehensive report format

Office Administrator

PARAMOUNT CONSTRUCTION, INC Rockville, MD

2/2004 – 9/2004

* Prepared contracts, amendments, addendums, and composed client/vendor correspondences; maintained Client Job Binder tracking costs by 16 construction division categories

Corporate Communications Specialist

RUPPERT COMPANIES, INC. Laytonville, MD

3/2002–9/2002

* Maintained external (public) and internal (employee) relations and corporate communications for Ruppert Companies (Ruppert Nurseries, Landscape Department, Ventures and Properties)

Business Administrator

ADVANCED TELECOM GROUP, Frederick, MD

1/2000–2/2002

* Tracked and summarized all aspects of financial, sales and budgetary reporting; personnel management

Program Manager - Assistant Vice President,

CHEVY CHASE BANK, FSB, Frederick, MD

10/1998–1/2000

* Managed processes and procedures for various programs and projects including salary reviews, reconfiguration of space, annual budget process, and financial expense reporting effecting a large credit card division

PROFESSIONAL EXPERIENCE:

BUDGETING • COST ANALYSIS • DATA MANAGEMENT • RECORDS MANAGEMENT • STATISTICAL ANALYSIS •CONTRACTS

* Oversaw division internal expense approval process • Managed against budget

* Assisted departmental managers in analyzing operational expenses * Produced monthly report packages

* Managed division compensation program for over 1,200 employees, both staff and officer level

* Coordinated division’s annual capital budget process, over $9 million -* Audited Cap-Ex Report

* Coordinated purchasing/procurement utilizing PeopleSoft and other Expense/Asset Management systems

* Developed templates and workbooks, Crosswalk Report, added macros to automate repetitive daily tasks

* Analyzed projects/contracts on financial run rate, deliverables fulfilled, adjustment to plan and other financial/expense comparisons

* Acquisition of equipment and services- responsibility for solicitation, negotiation, administration, close-out and termination of purchase orders and contracts

BUSINESS COMMUNICATION • CORPORATE ADMINISTRATION • EDITING • TECHNICAL WRITING

* Researched, analyzed and summarized information for various public, private and governmental sectors - turned research into executive-level briefings and actionable recommendations for senior management

* Tracked/analyzed business performances by region, department and division as a whole; reported/formulated recommendations for stakeholders

* Composed meeting minutes, tracking action items, and executed follow-up

* Consolidated recommendations for FEMA in the areas of “Workforce Recruiting, Hiring, and Retention”

PROGRAM ADMINISTRATION • PROJECT COORDINATION • ORGANIZATIONAL DEVELOPMENT • MANAGEMENT ANALYSIS

* Coordinated the relocation efforts of 1,400 employees, computer equipment and all infrastructures from five individual sites to one new site - Acted as liaison to Property Management, outside architects and Information Systems in creating floor plans, developing move schedules and anticipating future space requirements

* Organized division annual budget collaboration in excess of $213 million

* Maintained Client Job Binder • Tracked cost by 16 construction division categories • Tracked cost/variance

* Contracted to DHS/FEMA Transformation and System Consolidation (TASC) effort

* Volunteer on Pilot Initiative Team EVMS (Earned Value Management System) project

* Arranged all aspects of corporate functions including catering, rentals, parking arrangements, etc.

* Supported the project/planning staff by facilitating project logistics such as meetings, arranging for conference rooms, conference calls, etc.

COMMUNICATION DEVELOPMENT • GRAPHIC DESIGN & LAYOUT • WEB DESIGN & MANAGEMENT

*Developed quarterly multimedia presentations to communicate division wide financial status, current and future marketing plans and key business activities • Provided on-site support for meeting space and audiovisual equipment

*Adjusted reports/spreadsheet/graphs to apply finishing touches, unify format, formula verification

*Initiated e-mail campaign to communicate company events and aid in marketing

*Produced/updated brochures and catalogs, coordinating bulk mailings and produced employee newsletter

TRAINING • EMPLOYEE DEVELOPMENT

*Provided software training classes to staff and officer level personnel in Excel and other software

*Became “Go-To” person for Excel formula problems, other software issues, and/or Web changes

*Key contact for equipment maintenance/repairs, and IT support/acquisitions

EDUCATION \ PROFESSIONAL DEVELOPMENT:

Bachelor of Science Degree, Business Marketing - Towson University, Towson, MD

Post Graduate Work - Computer and Finance concentrations

Acquiring credentials required to sit for CPA

TECHNICAL SKILLS & SYSTEMS

MS Office Suite: Expertise in Excel, Word, PowerPoint,

Access, Visio, Project, SharePoint; TROUX Enterprise Architecture tool

Adobe Acrobat Professional, Photoshop; HTML, Java, Granicus, CivicPlus, Goldmine

------------

COVER LETTER

------------

Dear Hiring Manager:

I am very interested in speaking with you regarding this open position. To give you a brief synopsis of my background and experience -- I have a B.S. in Business Administration and a Top Secret Security Clearance. I am a professional Administrator with extensive experience in scheduling, tracking, and monitoring the status and outcome of projects - documenting in clear/concise reports; this has included developing and evaluate new and/or existing systems processes. I am also experienced in contract administration and developing/modifying web pages.

Additionally, I have been responsible for writing and editing materials for items such as user manuals, online documents, reports, and analysis. I am organized and analytical working well independently and as a team member to achieve quality results. In addition, my technical writing experience has taught me to turn technical babble into perfect prose - extracting pertinent information to develop necessary documentation in support of the team's efforts.

From my budgeting days I have retained the habit of tracking and documenting everything I work with, always maintaining strict confidentiality. My computer and software expertise includes proficiency in Excel, Word, and Power Point among others. I have trained both individuals and classes on various Microsoft Offices application software. I have always become the "go to" person for computer training or software questions. I am currently acquiring the necessary requirements to sit for the CPA exam.

I am known for my ability to establish a respected and productive relationship with the management-team, colleagues, and outside contacts. I am trusted to providing advice and assistance both technical and personnel related.

Contact this candidate