Administrative Assistant Executive

Beverly Martinez

*** *. ****** ***. #***, Azusa, CA 91702

Tel: 626-***-****, Email: ************@*****.***

QUALIFICATIONS

• Versatile professional who brings years of experience in a variety of industries to the table.

• Extensive knowledge of and experience as an Executive/Administrative Assistant.

• High energy level, quick thinker & problem solver.

• Professional demeanor & appearance.

• Multi-tasker with a great attitude, "Grace Under Fire."

• Meticulous attention to detail.

• Proven ability to establish and maintain relationships with internal staff and external contacts.

EXPERIENCE

Executive Assistant/Union Bank / 2005 –2010

•Schedule appointments and coordinate meetings. Make arrangements for meetings/conferences/and international travel for three Senior Managers and their staff by maintaining calendars; arrange large and/or recurring meetings, luncheons, and seminars.

•Answer routine correspondence. Prepare and distribute agenda and materials for necessary meetings and produce highly confidential materials in the form of memos and correspondence from drafts.

•Research and gather data for the maintenance and compilation of financial report spreadsheets and the preparation of monthly expense reports.

• Resolve and address inquiries from internal departments and external vendors by following department and organization policies and procedures.

Marketing Administrative Assistant/ Ventura Foods / 2000-2005

• Provide direct administrative support to 1 Vice President of Marketing, 2 Vice Presidents of Sales, and various Regional Sales Managers.

• Prepare various Power Point presentations.

• Coordinated meetings, composed memos, letters, presentations and other correspondence.

• Edit various labels to comply with FDA laws and regulations.

• Design and update coupons for various products.

• Responsible for answering high volume of calls of consumers.

• Maintain three Website; http://www.Louana.com, http://www.goldnsoft.com and http://www.saffola.com

Executive Assistant/National Management /1999 - 2000

• Directly reported to President/CEO.

• Maintained business calendar, conferences and travel schedules.

• Prepared Board Meeting Packages, Committee Meetings and transcribe minutes.

• Prepared information for Proxy Statement, and Corporate Documentation for Annual Meetings.

• Screened incoming phone calls, sorted and prioritized incoming mail, scheduled meetings, and maintained organization in the office.

• Oversee the ordering and delivery of supplies for the office.

EDUCATION

Bachelor- Business Administrative, University of California State of Los Angeles

SKILLS

• Excellent organizational skills and interpersonal skills as well problem solving.

• Ability to organize and coordinate multiple projects.

• Excellent, word processing, strong in MS Office Suite, MS Project, Visio, MS Access, Lotus Notes, and

MS Word, Power Point and Excel.

• Budget Management/ Cash Flow

• Project/Vendor Management

Contact this candidate