Executive Assistant

Shona Netia Taylor

Baltimore, MD *****

Phone: 240-***-****

Email: *************@*****.***

OBJECTIVE:

Highly motivated and skilled professional seeking position with a dynamic organization that values teamwork, initiative, and vision

PROFILE:

Proficient computer skills utilizing all facets of Microsoft Office Suite (Word, Excel, PowerPoint) Microsoft Outlook, Navy ERP - Sigma/SAP, Management Information Systems (MIS), Management Tracking Systems (MTS), Project Tracking Systems (PTS), QuickBooks, Adobe Acrobat, Microsoft Publisher, and Calendar Creator

Excellent organizational and time management skills, ability to work under pressure in a fast past envi-ronment, as well as multi-tasking

Excellent interpersonal skills, flexibility to accommodate different situations and temperaments

Extremely professional, persistence, and comfortable working with high-level executives

Types 75 words per minute

Strong work ethic , superior organization, filing and prioritization skills

10+ years of superior work experience for a DOD government contractor

Willingness to maintain confidentially and adapt easily to new projects and responsibilities

EDUCATION:

AAS, Accounting/Management/College of SOMD, Leonardtown, MD 2005 – GPA 39

Advanced Certificate, Accounting/College of Southern Maryland, Leonardtown, MD 2005

Academic Excellence Award/College of Southern Maryland, Leonardtown, MD 2005

Member of the Phi Theta Kappa National Honors Society

Degree Candidate, BS, Finance, University of Phoenix, 2013

WORK HISTORY:

Executive Assistant to Branch Heads, November 2009 - May 2011, Computer Science Corporation, Lexington Park, MD

Provide executive level administrative and financial support to three senior associates to include but not lim-ited to:

• Performed moderately complex specialized office duties such as maintaining databases, compiling and analyzing data, and preparing reports/presentations, copying and scanning, filing, mailings, shipping packages, etc.

• Created and maintained budget related spreadsheets; prepared and tracked expense reports for compli-ance; Served as back up support to the Division Secretary and Admin department

• Attended weekly status meetings and recorded meeting minutes for staff

• Prepared confidentiality agreements, assisted in proposal preparation, drafted letters, sent and received emails, handled confidential messages and correspondence

• Oversaw the maintenance of the office facilities and supplies, which includes but is not limited to: main-taining an inventory of office supplies and ordering new supplies as needed, working with facilities on any maintenance issues, and calling in and staying on top of any office equipment repairs. Provided direction and oversight to staff in maintaining office facilities and supplies.

• Responsible for tracking and ensuring timely processing of travel, expense reimbursement, payroll, pur-chasing, budget and other transactions

• Organized complex domestic travel arrangements to include airfare, hotel, and car rental agreement

• Prepared documentation for visitor requests, security badging, tours, etc.

Office Administrator/HR Specialist, October 2008 –August 2009 IAP World Services, Inc, Washington DC

Responsible for performance of a variety of technical, analytical, advisory, liaison and coordinating duties within the Walter Reed Army Medical Center (WRAMC) project to include:

• Billed customers and paid open invoices in a timely and accurate manner

• Contacted vendors with issues relating to open and unpaid invoices

• Managed personnel, finance and timekeeping activities

• Maintained and updated billing folders and reports

• Managed employee travel budgets and tracked employee actual expenses against budgets

• Coordinated task orders and expense reports with CO/COTR

• Reconciled unbilled receivables on a scheduled basis

• Monitored, evaluated, audited and reported on employee timecards to ensure compliance with Govern-ment and Company requirements

• Audited processes and recommends changes/variances to policies/processes

• Prepared weekly gain/loss report for submission to Project Manager and Project Director

• Prepared reports, charts, graphs and narrative information

• Processed a variety of pay actions as needed and serves as key point of contact for personnel actions

HR responsibilities:

• Prepares and/or supervises preparation of complex payroll (e.g., shift differential, overtime);

• Researches payroll issues (e.g., overtime, leave hours);

• Works with recruitment to coordinate certification and interview process;

• Reviewed resumes, conducted initial candidate screens, scheduled interviews, assisted with pre-employment verifications, generated hiring manager memos and confirmation letters, tracked completion of fingerprinting and I-9 activities.

Executive Assistant to VP, June 2007 – October 2008 Prometheus Company, Inc, Lexington Park, MD

• Directed all administrative and project-support efforts; created presentations and scheduled all executive-level meetings and travel

• Scheduling and coordinated the VPs calendar/meetings/travel; preparing various expense reimburse-ments and account reconciliations; generating reports/budgets; recording minutes; preparing written correspondence; maintaining sensitive information; responding to inquiries; answering phones; processing forms and organizing files; handling the maintenance and updates to the company’s website

• Prepared bi-weekly time, expense, and travel reports; ordered office supplies; maintained contact data-bases; drafted letters, memoranda and other written communications

Executive Assistant/Financial Analyst, September 2000 – June 2007 Booz | Allen | Hamilton, Lexington Park, MD

Executive Assistant responsibilities:

• Answered, received and routed all incoming calls as appropriate; managed in/out flow of emails and all correspondence

• Managed an ever-changing business/personal calendar; scheduled internal & external meetings, luncheons and conference calls; coordinated and maintained travel arrangements; orchestrated offsite events; maintained and organized office operations and procedures such as information management, filing system, requisition of supplies and other administrative services

• Provided specialize administrative support such as complex graphic creation for presentations and documents, word-processing, photocopying, faxing, and filing

• Participated in biweekly meetings, and prepared meeting minutes; followed up on action items

• Reviewed and analyze monthly financial reports and reconcile any detected differences

• Prepared memos for IDS Division to fund overhead bills and track expenditures to ensure total liquidation

• Entered data entry for funding documents, civil servant labor, government travel orders, contract funding, material requisitions/price changes, machine shop, calibration lab funding, and TDL funding

TRAINING COURSES:

• Editing Your Own Writing

• Intensive Review Of Grammar

• Developing Yourself For Professional Success

• Effective Feedback Skills Interpersonal and Team Effectiveness

COMMUNITY INVOLVEMENT:

• Christmas in April

• Christmas at Bayside

• Special Olympics

• LHS Science Fair Judge

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