High School Medical

Nancy Colon

*** ****** ******, ********* ** Bronx, NY 10458

Mobile: 917-***-****

Home: 718-***-****

****@********.***

PROFESSIONAL EXPERIENCE

Columbia University Jan 1991-May 2011

School of Public Health

Medical Office Assistant/Administrative Aide

• Manage medical office of physician/researcher specialist in colorectal cancer, including setting up patient appointments, preparing patients for initial procedures, and making referrals to consulting physicians and departments.

• Maintain relationships with patients and other hospital staff in order to facilitate day to day function of office.

• Assist physician with daily practice needs, including patient check-ins, ordering laboratory tests, and registration and intake forms, along with other pertinent forms

• Developed working checklist and patient flow sheets.

• Oversee conversion of patient files from paper to electronic system.

• Assist patients with external pharmaceutical needs, including developing and maintain relationships with pharmaceutical providers.

• Liaise with insurance companies to conduct precertifications of procedures and pharmacological treatments.

• Draft all correspondence pertaining to patient care.

• Communicate with all levels of hospital and administrative staff.

Executive Secretary/Administrative Aide

• Responsible for comprehensive clerical support for senior physician/researcher/educator.

• Answer multi-line telephone, make travel arrangements and maintain appointment calendar.

• Greet visitors, students, collaborators, and trainees.

• Draft and transcribe letters and electronic correspondence.

• Communication with all levels of hospital and administrative and academic staff.

• Assist with compilation of large grant submissions to funding agencies, including translations of study materials from English to Spanish, transcription of said grant proposals.

• Maintain biosketches and progress reports, grant tables for grant reporting.

• Transcribed and formatted all scientific manuscripts for publications and grant submissions.

• Conducted library searches for relevant scientific literature.

• Liaised with financial personnel to process invoices, order supplies.

• Developed file organization system to facilitate improved office functioning.

• Coordinated logistics of academic lectures, conferences, and seminars, including room reservations, catering, and travel arrangements.

• Oversaw maintenance of office supplies and machines.

RELATED SKILLS

• General secretarial skills, including filing, calendar maintenance, answering telephones

• Executive level support

• Compiling reports and manuscripts

• Proficient in MS Office Professional, PowerPoint, WordPerfect, Thunderbird, IDX, Adobe,WebCis, Crown, Allscripts Touchworks

• Conversant with medical terminology and medical coding

• Fluent in Spanish

EDUCATION

Dodge Vocational High School, Bronx, NY

High School Diploma, 1976

Specialty in bookkeeping

REFERENCES

Available upon request

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