Administrative Executive
Resume:
Barbara A. Myers
Auburndale, Florida 33823
*************@*******.***
EMPLOYMENT SKILLS / ABILITIES:
• Strategic Planning – Part of a team that planned for future development and long-term success of the company. Ability to think down the road and anticipate needs and pit falls. Effective Work Process and “Workout” Analytical Skills. Conducted Malcolm Baldrige Survey and applied results to Strategic Planning
• Organizational Development – Facilitated organizational design using Reengineering, Six Sigma and other organizational skills
• Training – Designed, implemented and evaluated training courses and continuous training programs
• Employee Relations – Provided guidance and coaching to employees to resolve issues
• Recruiting – Using behavior analysis interviewing techniques recruited and retained top employees
• Personal – Creative, Reliable, Self-Starter with excellent interpersonal skills
• Applications – Word, Excel, PowerPoint, Access, Outlook, Calendar Creator, Visio, etc.
• Miscellaneous – Previously have held a DOE “Q” Secret Security Clearance
EMPLOYMENT HISTORY:
2003 – 2009 KNOLLS ATOMIC POWER LABORATORY
Supervisor, Information Distribution
Managed the Mailroom and Duplicating Facilities meeting our customers’ needs. Completed all Management Reports including the Joint Committee on Printing 3-year planning report, Periodic report and Mail Management Report. Posted an on-line web driven Duplicating report for customers’ use. Worked with Xerox and other vendors to establish partnering relationships to improve overall service and processes. Completed all Performance Appraisals. Established and maintained development plans for staff. Conducted the Annual Refresher Training for Mailroom personnel and other organizations. Minimized Security and Safety Infractions. Completed all Security Plans and necessary audits. Maintained Safety compliance. Worked with various government teams to improve capability and capacity, processes and organizational effectiveness.
Major Accomplishments - Established Metrics and published for customers. Networked all Duplicating equipment and established two workstations for scanning documents and sending to printers/copiers. Maintained a Continuous Training program for staff. Procured new postage system and new Duplicating equipment. Established a safe and secure Mail Receipt Scanning Area in the off-site warehouse.
Barbara A. Myers -2-
2001 – 2003 Media Center Specialist
Read Media into the Classified Network. Wrote Media from the Classified Network. Virus checked all media received in the Mailroom. Ingressed/
Egressed Media onto and off of the facility. Prepared Laptops for Travelers and for the “Work-at-Home” Program. Mailed Media off site through the US mail. Conducted all necessary training for Laboratory personnel on all processes. Provided monthly metrics. Maintained the Personal Electronic Devices (PEDs) Program. Supported the Navy Class Graduations. Trained back-up Communications Security (COMSEC) Custodian. Supported the Navy Classified Defensive Military System (DMS). Performed all Internet File Transfers. Participated as a member of the Malcolm Baldrige Facilitators Team including the Strategic Performance Assessment. Also, an active member of the Diversity Workplace Team.
1997 - 2001 Laboratory Security Specialist – Responsibilities included:
• Overtime Forecast Coordinator
• Record Management Representative (RIDS Program)
• Prepared Budget and Financial Documents
• Managed Travel Budget
• Government Management Meeting Coordinator
• Security Assistance Team Training Coordinator
• Safeguards and Security Strategic Business Plans
• Collateral Duties
Malcolm Baldrige Core Facilitators Team including the Strategic Performance Assessment
Laboratory Process Team
Major Accomplishment - Established the Security Web page including the Security Manual and all Security forms.
1996 - 1997 Security Specialist on Special Assignment (Reengineering)
Working with a diversified team created an Activity Dictionary describing all work. Using the Activity Dictionary conducted an Activity Based Costing Survey. Using the costing data provided by the survey established work processes to reengineer for improvement. During the “Discovery Phase” of Reengineering mapped the “As-Is” Process. In the “Redesign Phase” of Reengineering, created the “to-be” New Process, Organization, and Implementation Plan.
1992 – 1997 Security Specialist- Responsibilities included:
• All Security Education programs for indoctrinations for Knolls, Navy and Subcontractor personnel
• Processed and tracked Security Infractions and Deficiencies
• Open Storage Areas and their associated Physical Security Plans
Barbara A. Myers -3-
• Accountability of all keys including the Grand Master Keys (GMK) and their audits
• Conducted semi-annual audits of Classified Hardware
• Prepared for and responded to Internal and government audits
• Maintained a Quarterly Security Poster Program
• Served as Representative for Safeguards and Security as Safety Representative, which included attending monthly meetings, conducting monthly safety inspections and providing safety awareness education to Safeguards and Security personnel
• Served as Representative for Safeguards and Security as Personal Computer (PC) System Administrator, which included monthly checks of the PCs and maintaining software programs
• Chairperson for Safeguards and Security High Performance Organization (HPO) Steering Committee
Major Accomplishment - Established and monitored (via a database) all classified repository combinations and distributed locks. Photobadging System – Tracked and maintained Maintenance Agreement. Conducted weekly backups and Audit Reports. Fully knowledgeable on the use of Report Writer for generating any required badging reports. Revised and updated Security Plan. Scheduled and conducted bi-Monthly Security Representative meetings. Prepared a Monthly Security Calendar of events (using Calendar Creator). Created and maintained the Security IOI (Internal Operating Instructions) Procedures Manual.
1991 – 1992 Supervisor, Security Clearance Program
Supervised three (3) non-exempt clerical/administrative assistants in Security Clearance Processing. Processed Questions for Sensitive Personnel (QSPs) for security clearances, processed terminations of security clearances, input data on the government clearance database (CPCI) to Operations of Personnel Management (OPM), transcribed interviews using Lanier transcribing machines and Word Perfect, scheduled work load for three subordinates, integrated with government personnel, and conducted employee appraisals.
Major Accomplishments – Developed all necessary forms to be used in the processing of Security Clearances using Word Perfect. Organized and developed a complete job description with these forms and necessary procedures for government personnel to use in processing Security Clearances.
1990 – 1991 Secretary
Reported to the Financial Operations Manager, Laboratory Planning. Performed duties of an Administrative Assistant/Office Manager. Prepared calendar (using Calendar Creator), scheduled all meetings, and completed other secretarial duties. Conducted special studies and projects to assist management. Maintained all personnel files. Issued the General Manager’s and Laboratory’s Calendars which included Staff
Barbara A. Myers -4-
meetings, government meetings and Business Areas’ meetings. Assisted Management with preparation of the General Manager’s Budget Presentation (using Freelance). Assisted other secretaries in learning various personal computer software programs including Freelance and Calendar Creator. Arranged and conducted (as facilitator) Round Table meetings.
Major Accomplishments – Eliminated copying of correspondence from Records by 50% by establishing a procedure for only one copy of
government letters to entire organization; a time and cost savings. Established a yearly analysis of the General Manager’s Commitments. Assisted Human Resources in creating a Secretarial Seminar.
Education:
B.S. Physical Education Florida State University
C.P.S. Certified Professional Secretary Mildred Elley Business School
Other Qualifications:
National Honor Sorority – 1969-71
College Dean’s List
Recording Secretary, Vice President – Capital District Chapter of Professional
Secretaries International
Major Development Programs in addition to CPS and BS:
PC Software Courses Secretarial Seminar
Introduction to Safeguards and Security * Put it in Writing
Training the Technical Trainer First Line Supervisor
Effective Training Concepts Seminar Effective Listening
Franklin Time Management Technical Writing
Basic Instructor Correspondence Course * Assertiveness Skills
Security Education Coordinators Training * Reading and Memory
Operations Security “An Overview” * Reengineering **
High Performance Organization Training Project Management
Franklin Covey Course Team Effectiveness Workshop
HPO Facilitator Training Executive Presentation Skills
Kepner-Tregoe Problem Solving and
Decision Making
* DOE Central Training Academy Course
** Coopers & Lybrand (Consultants training)
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