Manager Executive Assistant
Resume:
CAROL L. GREENHAUS
Riverview, FL 33579
Email **********@*****.***
Cell Phone 813-***-****
SUMMARY
Seeking an administrative management position with a progressive organization where quality performance is expected. I am a highly experienced individual with outstanding professional skills, strong detail orientation, and the experience to effectively communicate with all levels of management, employees, and customers/clients. Skilled at successfully balancing competing priorities and tight deadlines, while maintaining the highest level of quality.
ADMINISTRATIVE SKILLS
Familiar with the FAR, DFAR ITAR requirements, and overall concepts of Government Contracts.
Successfully managed on-site office administration for the following projects: Nielsen Media Center, 82M, Ritz-Carlton Hotel, 80M, and Capital One, 16M.
Strong experience in creating contracts, comparing contract terms and conditions with quotes, proofing and editing contracts, and tracking to completion (receipt of the signed contract). Able to create change orders to include the correct contract verbiage for contract changes.
Proficient in reviewing specifications for projects, preparing bid documents and quotations, and requesting bid bonds.
Skilled at developing detailed reports and presentations for senior management in a variety of formats including MS Excel, MS PowerPoint, and MS Word.
Developed a variety of tracking mechanisms to monitor status of legal documents, government filings and registrations, and budgetary compliance.
Capable of creating impactful correspondence to both internal and external constituencies at all levels of the organization.
Accomplished in scheduling travel arrangements and creating itineraries.
ACCOUNTING SKILLS
Skilled in processing accounts payable and receivables, coding to general ledger, and resolving disputed invoices.
Adept in preparing pay applications to both Owners and General Contractors, as well as AIA contract documents and change orders.
Am able to pursue receivables with very good results.
Strong experience in filing sales tax reports, applying for licenses, and license renewals.
Responsible for accuracy of payroll, including verification, input, coding, and dispute resolution for a workforce of 50+ employees.
Filed Workers Compensation claims per company and insurance company guidelines, posted OSHA information as necessary, and conducted OSHA training per company guidelines.
Experienced in exercising control over expense reports, per diem requests, and petty cash reimbursable and reconciliation.
Managed the process of verifying eligibility for benefits, disbursing benefit packages, and processing termination notices.
ORGANIZATIONAL SKILLS
Capable of setting up construction jobsites, including procurement of trailers, schedule utilities, establishing computer network, ordering all supplies, and furniture buy-out.
Able to fully plan meetings, functions, and fund raising events with successful results.
Established and executed training curriculum for all newly hired employees.
Maintained company wide personnel records, processed all the new hires, and adjudicated personnel related disputes.
COMPUTER SKILLS
Extremely web literate with advanced research skills and have advanced knowledge of Raytheon systems including SAP, SQUIDS, CICS, MTRAK, Pagemaker Pro, and Lotus Notes.
Advanced knowledge of computer systems hardware and multiple software applications and the capability to implement new systems as required.
Proficient to expert knowledge of Microsoft Office, Internet Explorer, Microsoft Outlook, and various personal computer applications for desktop publishing, accounting, taxes, and personal finance.
Strong experience in a variety of proprietary, industry based software including hBuilder, Penta, Constructware, Prolog (construction industry), and Medical Manager (healthcare industry). Intermediate experience in several accounting software (Quickbooks, Peachtree, Terra)
Capable of fast and accurate typing at 65 correct words per minute, skilled in the use of all office machinery, including transcription machines.
PROFESSIONAL EXPERIENCE - Full Time Positions
DSE, LLC (May 2009 – December 2011)
Contract Administrator I
Defense Contractor
Raytheon Corporation (September 2008 – May 2009)
Contract Administrator I - Independent Contractor (1099)
Defense Contractor
SECURANCE CONSULTING, LLC (February 2008 – August 2008)
Office Manager
IT Consulting Firm
JACOBS TECHNOLOGY INC. (February 2007 – January 2008) – 813-***-****
Office Manager
Government Contractor
RIPA & Associates, Inc. (May 2005 – February 2007) – 813-***-****
Project Coordinator
Site Development Contractor
Greenhaus & Associates, Inc. (June 2003 – May 2005) – 813-***-****
Executive Assistant
Marketing Consultant Firm
WELBRO Building Corporation, Inc., Maitland, FL (May 2003-November 2003) – Laid off due to lack of work
Project Executive Assistant
General Contractor
Harmon Glass, Inc., Tampa, FL (August 2002- February 2003) – Laid off due to office reorganization
Office Administrator
Glass & Glazing Subcontractor
Hardin Construction Company, LLC., Tampa, FL (August 2000-July 2002)
Project Executive Assistant
General Contractor
October 1999 - Left workforce due to pregnancy complications – Resumed work after birth of last (final) child.
EDUCATION
Tampa College, Brandon Campus, Tampa, Florida
June 1990-July 1991
Florida College of Medical and Dental Careers, Tampa, Florida
May 1987-February 1988
Diploma – Administrative Health
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