Sr. Executive Assistant/Office Manager

EXECUTIVE SUMMARY

A senior level executive assistant with proven ability to provide proactive leadership in developing and utilizing corporate resources to drive and deliver financial and business growth. Acknowledged by executive management for exceptional staff development, motivation and team building. Skilled in senior level presentations, negotiations and relationship building.

EDUCATION/SKILLS

 Graduate of Colorado Technical University – Bachelors of Science, Business Administration

 Graduate of University of California, Irvine – Human Resource Management Certificate

 Professional Certificates: Basic of Accounting and Finance, Business Fundamentals, Business in the Global Environment, Human Resources Development, Human Resources Management, Management Essentials, Organizational Systems Improvement, and Project Planning

 Seminars & Trainings attended: Group Communications, YES Service, Customer Service and Public Relations, Time Savers, Cultural Diversity Training, Risk Management Fundamentals, and Six Sigma Basics

 Strong skill set in Microsoft Word, Excel, and Power Point

WORK EXPERIENCE

3/2009 - Present Company Confidential Lake Forest, CA

Executive& Team Assistant: SVP Brand Management, Senior Buyer, and Operations team

Highlights of Accomplishments

 Assisted in the opening and purchase of inventory needed for 3 new stores and 2 additional kiosk

Responsibilities

Perform administrative duties for the Senior VP and corporate management team. Office Management: travel coordination, office supplies, event planning, new hire paperwork for field employees including IT access and AP functions. Assist the Senior Buyer through daily operational functions including, but not limited to: 3rd party purchase order entry, store replenishment functions, and weekly reporting of stock.

3/2004 – 10/2008 InSight Health Corp., Lake Forest, CA

Executive Assistant to the COO, VP of Financial Analysis, VP of Marketing & Ops Team

Promoted to Asset Management – Contracts Administration – Strategic Sourcing

Highlights of Accomplishments

 Reduced 40% (over $525K) of costs of hourly billed service contracts by development and implementation of strategic sourcing plan. Contributed to the cost savings of contractual maintenance.

 Assisted in the negotiations of 6 service maintenance contracts with a cost savings of 2.5 mil over 7 years.

 Processed over 115 Capital Expenditure Projects over two years with annual budget of $35m per year.

Responsibilities

Executive Assistant: Supportive duties for the COO, the two in-house VPs and the 20+ executive field staff including supervision of additional admin assistants. Primary duties include: screening calls, making travel and meeting arrangements, preparing reports, presentations and financial data, and project coordination. Coordinated and participated in the Operations Training Program, Lead trainer to admin assistants, managers and VPs in Microsoft Suite. Coordinated trade show and event planning, office management duties including several off site offices.

Asset Management: Act as a liaison between company, customers, and vendors to set up terms and contractual rates. Provide project leadership for Capital Expenditures Assets and the Strategic Planning approval process. Manage the service agreements. Supervisor duties for the contracts coordinator.

6/2002 – 3/2004 YMCA of Orange County - Central Orange Coast Branch

Administrative Specialist HR/Payroll & AP

Highlights of Accomplishments

 Developed 2 training presentations for the Operations Training Program on Accounts Payable and Payroll.

 Reduced the percentage of error rate from the field by 50% on accounts payable invoicing and payroll processing by re-establishment of orientation & management training programs.

Responsibilities

Managed the Accounts Payable process for the branch, month-end budget responsibilities, tracking, management of general ledger. Managed the Human Resources and Payroll process for the branch, and performed payroll functions on a bimonthly schedule. Supervisor over admin assistant. Trainer to 5 other Branch administrators.

10/1997 – 6/2002 Toshiba America, Inc., Irvine, CA

Executive Administrative Assistant – HR

Highlights of Accomplishments

 Negotiated a 25% reduction in hotel rates with Marriott and Hyatt for annual savings of $50,000.

 Lead project manager in the RFP process for an office supplies vendor for the 9 subsidiaries of Toshiba America, Inc. that resulted in a 20% discount on current pricing that equates to a $400K savings per year.

 Coordinated, planned and hosted 15 Six Sigma Training sessions within a 1 year period.

Responsibilities

Supported Senior Executive Manager of HR and Senior Vice President & Executive Quality Leader. Processed enrollment, termination, and retirement packages, employee benefits billing, and distribution of Pension Plans. Executed the event planning for the Six Sigma integration in North America. Oversaw office management and budgetary responsibilities. Provided project leadership in strategic sourcing contracts benefiting Toshiba North America. Trainer to all administrative assistants and managers on service agreements processes.

4/1997 - 9/1997 Surf & Sand Hotel - CJ Resorts, Laguna Beach, CA

Pool & Beach Manager

Highlights of Accomplishment

 Developed and managed 2 additional children’s activities producing $20k in revenue.

Responsibilities

Managed the complete operation of The Terrace Café: supervision 10+ staff, hiring, scheduling, menu selections, buying, including budget responsibilities for the summer season. Developed summer beach and pool activities programs for children. Supervised the 6+ childcare staff; hiring, scheduling and training practices.

8/1991 - 3/1997 YMCA of Orange County - Saddleback Valley Branch

Membership Director

Highlight of Accomplishments

 Opened the new YMCA center with a strong community presence by developing 6 marketing campaigns and a member appreciation program with 100% of set goals met.

 Increase membership from 1200 units to 1800 units during the first & second year of opening center.

 Managed 2 volunteer teams per year and successful to achieve over 100% of the monetary Campaign Goals.

Responsibilities

Responsible for the daily operations and ongoing administration of the Membership Service Department. Coordinated events and assumed the primary leadership role in development and implementation of the Branch Membership plan, and membership campaigns. Managed the accounts set up and receivable process of memberships EFT accounts. Supervised 25+ membership staff and trainers hiring, scheduling and training practices.

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