Assistant Administrative

A’DELL V. LEE

***** ***** ***** ******, *************, MD 20721

240-***-****; **********@*****.***

SUMMARY OF QUALIFICATIONS/ OBJECTIVE: Skillful and dedicated Executive Assistant with extensive experience in Corporate, Non-Profit and Private Sector, with coordination, planning, and support of daily operational and administrative functions. Strong interpersonal skills, flexible, problem solver, able to function in a fast-paced environment as a team player. Strong social, organizational and computer skills. Excellent phone etiquette and communication skills. Demonstrated history of continual learning & self-improvement. Objective: To obtain a position where my dedication, relevant experience, along with my professional resourceful ability to multi-task simultaneously will make me an asset.

PROFESSIONAL EXPERIENCE

SAMARICORP- CDC – WASHINGTON, DC (PART-TIME) - 2/2010 – PRESENT

ADMINISTRATIVE ASSISTANT

•Provide administrative support for Executive-Director

•Managing daily calendars; expense reports and billing

•Scheduling meetings and effectively managing all essential tasks.

•Research and analyze materials for inclusion in reports.

•Preparation for meetings and other special events.

•Assist Director with word processing, office filing, and other special assignments as request.

•Prepare general correspondence, order supplies for office.

•Preparing information on church events, tracking reports for billings

•Responsible for gathering and copying documentation for grants and contracts billings; filing documentation for grants and contracts; preparing all aspects of grants and contracts billing

K-FORCE STAFFING- WASHINGTON, DC - (TEMP AGENCY) – 3/2009 – 5/2009

Administrative Assistant

BOOZ ALLEN HAMILTON – McLean, Virginia (Downsizing) - 3/2005 – 5/2008

Executive Assistant

•Provide high-level comprehensive support for Senior Level Executive Staff and technical staff.

•Scheduling and maintaining calendar of appointments, coordinating meetings with others, and execution of detailed and specific arrangements; Perform secretarial and administrative duties in scheduling, plan, of meeting and events.

•Coordinating detailed and complex travel itineraries (domestic and international), logistics and communication; Research and analyze materials for inclusion in reports.

•Setting up internal and external meetings, video conferences, conference calls; Assist with projects and research duties as assigned.

•Create, edits and maintain spreadsheets, forms, templates, reports, specifications and letters in MS Word; Assist in development of proposals and other correspondence.

•Handled multiple concurrent projects and other duties as required.

•Professionally and effectively handling calls from both internal and external sources

•Proven track record of accurately completing research, reporting, information management, marketing projects; Identify goals and priorities and proactively identify and resolve issues.

•Making independent decision regarding the planning, organizing, and scheduling of work for the SVP within established guidelines.

•Proficient in Microsoft Office System, Microsoft Vision®, Microsoft Windows® operating system.

AMERICAN RED CROSS- NHQ WASHINGTON, DC - 7/2004 – 3/2005

Executive Staff Assistant

•Supporting the National Chair of Volunteers by performing secretarial and administrative duties.

•Scheduling and maintaining calendar of appointments, coordinating meetings with others, and execution of detailed and specific arrangements.

•Collaborated with President’s Office by serving as initial point of contact for the internal departments including all senior management; professionally and effectively handling calls from both internal and external sources.

•Developed spreadsheets to improve and inform quality and risk-assessment initiatives; prepare meeting agendas and carefully monitored all action items.

•Supported the Chair of the Council of Former Governors to include his/her travel to BOG meeting and national Conventions.

•Interacted with the Board of Governors and Trustees in scheduling meetings and events

•Perform special projects and research as needed; Assist Special Project Assistant with Board meeting preparation.

•Assisted in preparation and compilation of office budget of nearly $1,000,000; maintained the budget throughout the year; Oversaw the Mabel Boardman Fund and Houghton Lege Scholarship Fund (a restricted fund),and monitored grants.

AMERICAN RED CROSS- NHQ WASHINGTON, DC - 11/1999 – 7/2004

Executive Assistant

•Served as Executive Assistant for two Vice Presidents and backup for the Senior Vice President Growth and Integrated Development.

•Directed all administrative and project support efforts; Developed presentations and scheduled all executive-level meetings and travel.

•Prepared bi-weekly time sheets, expenses, travel reports along with managing invoicing and billing processes; created and maintained filing system for high level prospects for the Disaster Relief Fund campaign.

•Maintained the VP’s calendar, coordinating his schedule with the SVP, the President’s office, direct reports team and chapters.

•Processed monthly and quarterly reports for top level management.

•Prepared correspondence for President of ARC for submission to Internal Affairs.

AMERICAN PSYCHIATRIC INST. OF RES. & EDU. - Washington, DC - 6/1997 – 11/1999

Executive Assistant

•Provided general clerical and administrative support to the Executive Director and Practice Research Network Staff; Maintained up-to-date contact information for all PRN members and liaisons in appropriate databases.

•Provided administrative and logistical assistance in scheduling and coordinating meetings including PRN meetings held in conjunction with APA Annual Meetings.

•Coordinated all administrative aspects related to the Director’s duties as editor of a psychiatric journal.

MARCH OF DIMES - Washington, DC - 11/1994 – 06/1997

Office Manager/Administrator

•Coordinator for the Office of Government Affairs staff; prepared routine and special correspondence, reports, and documents for Director.

•Planned meetings and conferences with national office personnel

•Served as accountant at Office of Government Affairs

•Processed vouchers, purchase orders and requisitions for billing.

•Prepared technical and statistical reports, personnel actions, and payroll reports.

TEXAS OFFICE OF STATE-FEDERAL RELATIONS - WASHINGTON, DC - 06/1990 -10/1994

Management/Administrative (For Governor Ann Richards)

•Interagency Coordinator - assisted 13 interagency personnel with their daily activities.

•Property Manager - keeping track of inventory of office supplies/equipment.

•Prepared technical and statistical reports, personnel actions, and payroll reports.

•Reviewed and processed daily supply orders for the national supply contracts

•Maintained departmental files,prepared memos and statistical/technical reports, and organized material.

•Served as accountant at Washington office for billing/responded to routine inquiries and interpreted rules, regulations, policies and procedures.

•Planned meetings and conferences with advisory councils and public state and federal government groups; Trained and supervised interns and temporary employees on office automation equipment and reports.

KEY ACCOMPLISHMENTS:

•Reduced FedEx and Boise past due account status by 85% (Contract)

•Coordinated the implementation of significant cost saving measures totaling $100,000 within the first year of contract with FedEx for Amtrak

•Certificate for Job Training – Red Cross

•Administration Managing Access to Resources

EDUCATION

Community College of Baltimore - A.A .- Sociology

Coppin State University- Baltimore - BS- Mgmt Science – (Junior Year Completed)

PROFESSIONAL SKILLS

Microsoft Excel 2007; Microsoft Word 2007; Microsoft Outlook 2007; Microsoft PowerPoint 2007;

Microsoft Access 2007; Raiser’s Edge (Blackbaud) Training, Lotus Notes; Internet Based Research skills;Adobe scanning knowledge

Certified in Adult CPR/AED (American Red Cross)

PROFESSIONAL ORGANIZATIONS

•Board Diversity Initiative Committee

•African American Forum Committee

•Booz Committee – Company Entertainment of Talent

•Administrative Professional Committee

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