Administrative Assistant Vice President
Resume:
SHARON E. TIMBERS
Hagerstown, MD 21742
*********@*****.***
SUMMARY OF QUALIFICATIONS
Skillful and dedicated Executive Assistant with experience in the coordination, planning, and support of daily operational and administrative functions.
- Highly organized and detailed-oriented with over 17 years’ experience providing thorough and skillful administrative support to senior executives. An independent and self-motivated professional with excellent research skills; able to grow positive relationships with clients and colleagues at all organizational levels.
- Communicate professionally and appropriately; able to prioritize and complete multiple tasks and follow through to achieve project goals, effectively managing time.
PROFESSIONAL EXPERIENCE
ACADEMY FOR EDUCATIONAL DEVELOPMENT Washington, DC 02/09 - 06/09
Executive Assistant
Provided high-level administrative support to Sr. Vice President and Director of the Global Learning Group and Center for Gender Equity and programmatic support to the Center on Aids and Community Health
• Maintained the Center’s administrative system including coordinating the procurement of equipment and services. Managed Sr. Vice President and Director’s calendar and assisted with conferences and scheduling meetings. Developed and managed domestic and international projects (both government and private-sector funding) focusing on HIV/AIDS and community-level health strategies.
• Assisted the Sr. Vice President with business communications, clients, collaborators, and other external contacts.
• Worked with proposal managers and the overall coordination and management of the proposal process (e.g., preparing proposal checklists and communicating with collaborating departments), assisted in special assignments involving web-based research and information collecting and writing.
• Coordinated travel logistics (domestic and international) for Sr. Vice President as well as the CGE staff and consultants.
• Liaisoned between the Sr. Vice President and other AED Centers and Groups, including accounting, HR, Contracts and Information Technology.
FANNIE MAE-AEROTEK Bethesda, MD 07/08-12/08
Sr. Administrative Assistant
Assistant and Space Coordinator for three Directors and two Managers for the Housing Community Development and IT Solutions.
• Oversaw a wide variety of administrative functions, supporting all director-level projects and information-management processes, assuring discreet handling of all business.
• Maintained Directors and Managers calendars.
• Coordinated all functions of on boarding and off boarding of personnel within the HCD Department as well as field locations.
• Prepared expense reports and credit card/bank reconciliations.
THE SCHAEFFLER GROUP-Accruepartners Fort Mill, SC 11/07-03/08
Administrative Assistant
Assistant to the Director and Plant Managers of the Automotive Test Lab.
• Provided administrative support for the Director and Plant Managers of the Automotive Test Lab, ensuring that all data and procedures were correct for the use of SAP (Systems, Applications and Procedures) in maintaining purchasing, invoicing and database management for automotive products and lab testing.
• Distributed reports through SAP to Germany
• Maintained the Directors calendar and appointments coordinate conferences as well as off-site meetings.
• Arranged domestic and international travel.
CP MORGAN COMMUNITIES-Today’s Staffing Charlotte, NC 07/06-09/07
Executive Assistant
Provided senior-level support to the Vice President, Directors and Managers in general office support.
• Provided administrative and research assistance for VP as well as Directors and other Managers, maintained the executive schedule and appointments, planning and executing meetings and agendas. Maintained comprehensive and confidential files on personnel, polices and reports. Compiled data and reports for executives, committee members, and Board of Directors.
• Performed moderately complex assignments, which required excellent organizational skills, coordinated events, developing charts/graphs, reports/presentations, modifying work processes and coordinating department/division meetings and events.
• Handled travel arrangements for local, as well as off-site meetings and logistics.
ICX TECHNOLOGIES-Kelly Services (Various Assign.) Washington DC 08/05-06/06
Executive Assistant
Primary assistant to the Vice President and Chairman.
• Provided executive-level support to the Vice President of Technology and three direct reports with a demonstrated ability to improvise, improve procedures and meet demanding deadlines.
• Acted as liaison between all impacted departments to ensure proper communications and reporting practices, as well as performed a wide variety of complex, diverse and confidential administrative support functions. Planned and coordinated corporate luncheons, and developed presentations for related on-site and off-site meetings.
• Organized details of special events, travel arrangements and corporate agendas.
• Directed business relations and distributed company literature to stimulate client interest and sales leads.
• Maintained the Vice President’s calendar; files, expense report, reimbursements, composed letters and memos correspondence.
LOCKHEED MARTIN Arlington, VA 03/04-07/05
Sr. Executive Assistant (Consultant)
Administered the Office of the President of Integrated Coast Guard Systems
• Performed a variety of administrative functions within the ICGS System.
• Interfaced equally well with Lockheed Martin executive, management and support personnel on a daily basis to achieve work objectives.
• Prepared expense reports and credit card/bank reconciliations.
• Effectively reorganized and managed the “back office” aspects of a 150-person organization.
• Managed multiple projects to closure and all sensitive material.
• Developed, facilitated and presented slide presentations for both the ICGS and Northrop Grumman Board of Directors meetings, calendar management, travel arrangements, and email.
CAREFIRST-ADECCO (Various Assign.) Washington, DC 04/00-03/04
Executive Assistant
Served as Executive Assistant for senior-level personnel.
• Managed daily office operations, provided administrative support to the President and Vice President for information-management processes. Maintained calendars, contact lists, arranged and scheduled meetings/conferences, travel and handled invoicing and billing processes for routine. Processed expenses/reimbursements.
• Facilitated and scheduled all executive-level meetings, travel, as well as other interaction with other executive-level staff and consultants.
• Compiled and analyzed data from monthly reports to prepare Directors presentations to executive management.
WORLD BANK GROUP Washington, DC 04/92-12/99
Sr. Administrative Assistant (Contractor)
Directed day-to-day office operations, providing support to company President and team of consultants.
• Directed day-to-day office operations, providing support to Vice President and Executive Director.
• Performed all aspects of office administration and reception in support of the VP, Executive Director, and staff consultants for the Africa Region.
• Managed daily office operations, email, calendar, and meeting and travel requests.
• Coordinated donor membership meetings and conferences participating in European and African countries as well as event-related support including production of event materials and on-site organization, including corporate presentations.
FEDERAL AVIATION ADMINISTRATION Washington, DC 02/87-04/92
Secretary
Provided secretarial support for Assistant Vice President, Director and Managers for Flight Standards and procedures as well as Air Traffic Control.
• Managed daily office operations, calendar, email and meetings for Assistant VP and Directors.
• Organized details of meetings, agendas, travel arrangements, itineraries and expense reports.
• Opened and routed mail to appropriate departments within the company.
• Facilitated spreadsheet and database management.
• Maintained attendance records of 20 departmental personnel.
ADDITIONAL EMPLOYMENT HISTORY
ASHLEY FURNITURE HOMESTORE Hagerstown, MD 10/10-05/11
Customer Service Representative
DEPT. OF LABOR/MINE SAFETY & HEALTH Arlington, VA 11/09-12/09
Administrative Assistant (Sub-Contractor)
EDUCATION
Suitland High School 1978
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