Project Manager Executive Assistant
Resume:
Reneé A. Naveau
*.******@*********.***
**** ***** **** **. #***, Cardiff, CA 92007
SUMMARY OF QUALIFICATIONS
I am a skilled and dedicated Executive Assistant, Project Coordinator, and Client Services Specialist. I have extensive experience in the roll of managing corporate investor relations and client services. Administrative functions for senior executives, calendaring, travel planning, international flights, transportation, hotel, coordination of events, meetings, and support of daily company operational procedures. I posses the skills to analyze and interpret construction, design, and other third party contracts, operating budgets, leases, and related documents I have worked on due diligence teams, with finance, human resources, operations and engineers. I am a team player in all aspects of the corporate environment, and I am highly confidential and extremely organized.
Highly accomplished and polished professional Executive Assistant to C-level executives in the corporate environment
Outlook Calendaring heavy meeting planning, booking travel, keeping executives on target
Client Services with Investment Relations, Investment Bankers, Customer Relations, and managing Vendors
Create monthly department updates for executive management and quarterly department updates for Board of Directors and Officers
Coordinate and track the creation and management of budgets and schedules to meet project goals
Construction coordination and materials and document project control
Administration to all levels of project management and facilities
Managed team travel, lodging, transportation, managing multiple itineraries using Outlook calendaring
Coordination & execution of events onsite and offsite
Project management of facility start-up teams; contractor & vendor coordination
Event Planning & Coordination, managed all levels of corporate events; holiday parties, golf tournaments, company picnics, and community affairs
Accomplished in due diligence for merger and acquisitions
Highly proficient in Microsoft Office: Word, Excel, Outlook, PowerPoint
Problem solving a wide range of difficult management issues which impact multiple functions
Extremely confidential, possessing a professional discrete demeanor
Keen interpersonal and communications skills; able to adapt to all levels of staff
Extremely focused, attention to detail and results-oriented
Front office management, reception phone coverage, mail distribution, customer service and greeting customers and clients
Familiar with OSHA, EHS & ISO9000 requirements & standards
Expense reporting and budgeting
PROFESSIONAL EXPERIENCE
Wyndham Resorts, Oceanside, CA (Currently working/$15.00 + commissions) 03/2011 – 08/2011
CMA Community Marketing Agent, Sales & Marketing
Set up Tradeshows and promote Wyndham Resorts, with the intent of signing up tours for onsite Timeshare Presentations.
Hamilton Sundstrand, Aerospace/Boeing 02/10 – 10/10
(Temporary contract completed/Arnold Hannafin Personnel Agency/ $28.15 per hour)
Contract assignment: Project Manager Worked directly on the 787 Engineering Team as a Project Manger keeping team on timeline and tracking change order controls/.
Pacific Coast Homes, Cardiff, CA (Real Estate Agent, license active) 09/09 –Part time
Buyer and Sellers Agent
Business planning and prospecting territories
Transaction coordination of RE documents
Meeting set-up and calendaring
Annual and quarterly budget review preparation working directly with Office Manager
Contractor and vendor coordination
Acadia Pharmaceuticals, Sorrento Valley, CA (Contract Complete/Ultimate) 07/07 – 08/09
Executive Assistant to CFO & IR Client Services, Travel Planner
Providing Senior Management support to CFO, VP Development
Heavy multiple calendaring for senior executive team
Travel coordination of domestic and international air, ground transportation
Coordinate visits for investors, consultants, bankers, and visitors
Project Management, scheduling and coordination of all contractors and vendors onsite
Event Planning of company functions; Board of Director meetings, Investor Relation affairs, tours and prepare set up for due
Diligence auditing
Prepare and track expense reports, track and route documents for review and signature
Provide consistent, timely reporting of progress on deliverables, results and budgets
Genentech – Oceanside, CA (Long term assignment completed/Apple One) 05/06 – 07/07
Executive Assistant/Project Manager Assistant/Client & Vendors Specialist
Provided high-level administrative support to Vice President of a start up facility
Project Management, scheduling and coordination of all contractors and vendors onsite
Event Planning and Coordination, facility opening, company wide functions, tournaments and fundraisers
Liaison between Genentech corporate and on-boarding personnel to onsite projects for start-up efforts
Scheduled and maintained high volume calendar for VP and executive management team
Booked extensive international & domestic travel
Reconciled expense reports, invoices and tracked for procurement
Prepared correspondence and presentations
Facilitated open door policy to the Vice President’s office
Work independently and within a team on special ongoing and nonrecurring projects
Acted as a Project Manager for special projects, at the request of the Vice President, which may include: scheduling, planning, coordinating multiple projects, disseminating information, and organizing company wide events
Handled and evaluated next-steps for problem-solving with contractors & vendors
C.W. Clark, Inc. – La Jolla, CA (CEO retired) 08/04 – 04/06
Executive & Personal Assistant to President
Directed and performed all administrative and project support efforts for the President
Interfaced with all forms of media, including city council and all print media and PR management Handled and scheduled the president’s calendar, appointments, travel and personal affairs
Represented CW Clark’s projects within the communities in which they were being developed
Company’s chamber of commerce rep
Organized and coordinated the groundbreakings of CW Clark’s projects
Created and produced meeting minutes, reports, correspondence and databases
Provide assistance to the executive team in compiling travel & expense reports
PriMetrica – Carlsbad, CA (followed CEO from Excelsus to start up company with Primetrica Inc.)
Excelsus Technologies – Carlsbad, CA 07/00 – 08/04
Executive Assistant to CEO
Provided executive administrative support to the former CEO of Excelsus Technologies, who incorporated PriMetrica
Prepared monthly reports to the Chairman of the Board and BOD
Assisted CEO with two acquisitions
Planned all functions for BOD meetings, including travel, ground, hotel, dining arrangements and extracurricular activities
Managed and coordinated the company’s move to a new location
Coordinated construction of new facility, completely remodeling suite and build out of additional offices
Set up phone installation and assisted with IT networking system
Created and maintained filing system & library
Booked and prepared all travel and expense reporting
Established relationships with landlord and facility service vendors
Responsible for equipment and supply purchases
Coordinated and administered corporate benefits packages and set up HR records
Provided executive administrative support for the CEO and executive management team
Prepared Monthly Reports to the Chairman of the Board and Board of Directors
Assisted CEO with due diligence
Maintained patent and legal documentation
Prepared and delivered confidential presentations for investment bankers
Worked in a highly confidential capacity with CEO and CFO on merger with publicly held company, bringing company to the sale & purchase of $85.5 million to Technitrol, Inc.
Planned all functions for Board of Director meetings, including travel, ground, hotel, dining arrangements and extracurricular activities
Booked & tracked high volume international & domestic travel
Prepared & processed extensive expense and travel reports
Coordinated tradeshow events, delivery of exhibit equipment and all company’s participation
Created and maintained filing systems & library
Met monthly with the CEO for information sharing, mentoring and team building
Managed large complex Shareholder meetings; via satellite and teleconferencing meetings
Administered support to operations, marketing, sales and engineering departments
Education
Palomar College – Business Administration, Mira Costa College - Business Communications Public Speaking, Microsoft Computer Courses - Word, Excel, PowerPoint, QuickBooks, Access, Outlook, Worldspan – Travel Agent School – Certified
Santa Monica College – Business/Communications
Membership & Volunteer Associations
Licensed California Realtor #01855135
CAR - California Association of Realtors
NSDCAR – North San Diego County Association of Realtors
Carlsbad Chamber of Commerce
*Awarded Committee Member of the Year 2001
*Annual Golf & Tennis Committee Leader 2001 & 2002
San Diego Chamber of Commerce Representative
NCPA - North County Personnel Association
Renee A. Naveau 2134 Carol View Drive, Suite #106, Cardiff CA 92007
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