Executive Assistant

MARY GILES

e-mail: ******@***.***

OBJECTIVE

Desire to be a key player by utilizing years of experience as an Executive Assistant. As a proactive, experienced and dependable professional adhering to Company values, I bring outstanding organizational and interpersonal skills and provide effective and comprehensive support to Teams and Departments.

PROFESSIONAL EXPERIENCE

WellPoint, Kelly Services, Thousand Oaks 1/2009 - Present

Administrative Assistant II to Health Care Management Government Services

 Provide administrative support to department

 Manage Multiple Priorities

 Maintain Files, Order Supplies

 Coordinate Meetings, Compile and Distribute Meeting Minutes

 Travel Arrangements, Expense Reports

 Prepare Correspondence

Amgen, Act-1, Thousand Oaks, CA 7/2008 – 11/2008

Administrative Coordinator to Exec. Dir. Tax Department

 Responsible for complex administrative support activities

 Prepare and process complex material/reports/forms

 Plan and organize work to ensure accurate organization of files, documents and records

 Maintain confidentiality of files and ensure effective control of forms

 Assist with candidate interview and on-boarding process

 Provide technical assistance with PowerPoint presentation

 Demonstrate professionalism interfacing with high-level internal and external contacts

 Ability to work in a fast-paced, deadline driven environment with minimal supervision.

 Highly motivated and able to work effectively in a highly matrixed team environment under general guidance

 Manage multiple and complex calendars

 Coordinate domestic and international travel arrangements

 Coordinate onsite and offsite meetings

 Process Expense Reports

 Coordinate meetings, Agenda preparation, take, transcribing and distributing meeting minutes

 Resource to others on the use of various computer applications including computer formatting issues

 Provide direction/training to staff members on administrative systems

 Manage Multiple Projects

 Create and maintain spreadsheets

WellPoint, Kelly Services, Camarillo 8/2007 – 7/2008

Administrative Assistant II to Director & Actuary III

Executive Assistant to VP of State Sponsored Business

 Manage Outlook Calendar, Travel Arrangements, Expense Reports, Excel Spreadsheets

 Ability to interact with all levels of management, Confidentiality of files

 Plan and organize work to ensure accurate organization of files, documents and records

 Ability to prioritize work

Amgen, Act-1, Thousand Oaks, CA 9/2006 – 7/2007

Administrative Coordinator to Exec. Dir. of Pharmacokenitics / Pharmacometrics

 Amgen AC experience and familiarity with Amgen Intranet and processes

 Ability to deal with sensitive and confidential information

 Manage Outlook Calendar, Expense Reports, Travel arrangements

 Use discretion in prioritizing schedules

 Prepare and edit documents including PowerPoint presentations and Excel spreadsheets

 Maintain controlled documents

 Coordinate and create new hire interviews

 Arrange Onsite and Offsite meetings

 Take, transcribe and distribute meeting minutes

 Create and maintain spreadsheets

WellPoint, Camarillo, CA

Clinical Operations Specialist, Pediatrics Care Management 07/2005 - 05/2006

 Schedule, prepare, transcribe agenda and meeting minutes for two departments

 Case notes entries, Conduct case closing survey

 Discretion in dealing with proprietary information

 HIPAA Compliance

WellPoint, Kelly Services, Camarillo, CA

Special Projects, ER Self Care Initiative 11/2004 – 07/2005

Executive Assistant to VP of Human Resources

Executive Assistant to GM Senior Services

 Project Management, Create database

 Consult requests

 Outlook calendar

Volkswagen, Aerotek Services, Simi Valley, CA 2003 – 2004

Executive Assistant to the Executive Design Director

 Outlook Calendar, Travel Arrangements, Expense Reports

 Reorganization of office, Maintain files, Confidentiality Agreements

 Maintain employee and vendor files

Incline Corp, Newbury Park, CA 2001-2003

Executive Assistant to the President/CEO

 Support President and ten Managers, serving as a liaison to President, Management and Department staff

 Outlook Calendar, Travel Arrangements, Maintain files

 Maintain records of Quotes, Contracts, Budgets, Flow charts, Org charts, Forecast

Netcom Systems, Chatsworth, CA 1997 – 1999

Accounts Receivable Administrator

 Generate all company invoicing, Cash Application, Wire Transfer, Bank Deposits, Daily Cash retrieval

 Aging report, Coordinate month end closing process

King World Productions 1994 - 1997

 Executive Assistant/Personal Assistant to President/CEO

EDUCATION AND CERTIFICATION

Learning Tree University, Thousand Oaks, CA

Human Resources Management Certified

Supervision Certified

 Fundamentals of Human Resources Management

 Recruiting, Selecting and Retaining Employees

 Managing Employee Motivation and Performance

 Administering Compensation benefits and Rewards Program

 Human Resources Training and Development

 Employment Laws and Regulations in Human Resources Management

Skills

Technical Skills:

 Proficiency in Microsoft Windows Operating Environment including Word, Excel, Outlook, PowerPoint, Access, Visio

 Amgen process including eFinity, Yellowstone, EDMTeams, Decade, Cliqbook, Web Ex, Catering, One Stop

Soft Skills:

 Team Player, Excellent organizational skills, Strong multi-tasking, Attention to detail, Work independently, Proactive, Excellent interpersonal skills and phone etiquettes

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