Administrative Assistant
Resume:
Maria J. Beltre
New York, NY 10034
917-***-**** (C)
E-mail: ********@*****.***
Summary of Qualifications:
Knowledge in providing Administrative Assistant at various levels in New York City government; this include Deputy Mayor, Commissioners, First Deputy Commissioners, and Deputy Commissioners in meeting their executive needs. Knowledge of the structure and content of the English and Spanish language, and excellent interpersonal and organizational skills
Work Experience:
New York City Human Resources Administration (HRA)
Division of Food Stamp Services, Adm. Manager 8/08 - 2/10
New York, NY
Conducted daily telephone audit for all Food Stamp Centers
Prepared daily reports and e-mailed results of the audit to the Regional Managers and Deputy Regional Managers
Received the Weekly Food Stamp Application Kit Audit Report and posted results to an excel spread sheet (computer share file)
Worked with bi-weekly R18 Personnel Reports which listed all of the Food Stamp Centers Staff
Received via-fax the Monthly Voice Mail System Quality Control Log Reports, and selected several numbers to be audited reflecting which numbers were incompliance/ not incompliance
Office of Legislative Affairs, Legislative Assistant (HRA) 8/05 - 8/08
New York, NY
Coordinated meetings for Legislative staff with other city agencies, as well as Federal, State and Local Government
Reserved conference room via an electronic system as needed
Helped with constituents inquiries from elected officials, worked closely with Office of Constituents and Community Affairs (OCCA), and maintained a daily log with all incoming inquiries
Attended monthly meetings with the Office of Constituents and Community Affairs (OCCA), and wrote a summary of the meeting for the legislative staff
Attended hearings as per Deputy Commissioner’s request: NYC Council/New York State Assembly
Assisted in reviewing the New York State Senate/Assembly Agendas on a weekly basis, while the legislators were in session
Searched for City, State and Federal press releases, to prepared a Weekly Legislative Alert for internal distribution
Created a computerized document that consists of all HRA’s Job Centers under the Family Independence Administration (FIA), by zip codes, districts and elected officials
Reviewed the Congressional Quarterly Alerts as posted via e-mail
Attended various training as necessary, to enhance work performance
Commissioner’s Office, Coordinator of Commissioner’s Office of Operations (HRA) 6/04 - 8/05
New York, NY
Maintained Commissioner’s calendar in scheduling meetings and events
Supervised and delegated work assignments to several staff members in the Commissioner’s Correspondence Unit
Helped with the implementation of a new automated Capitol Correspondence System to track the Commissioner’s mail, and monitored staff attendance and office coverage
Distributed mail assignments to the Executive Team and Senior Staff
Attended meetings and coordinated training for the Commissioner’s staff
New York City Comptroller’s Office
Office of External Relations, Adm. Assistant to the Deputy Comptroller 1/02 - 6/04
New York, NY
Maintained and prioritized the distribution of correspondence to the Directors and Deputy Comptrollers
Supervised staff to ensure accurate timekeeping procedures
Directed incoming constituents inquiries as well as press calls
Coordinated travel plans as needed, and assisted with some heritage events
New York City Department of Youth and Community Development (DYCD)
Youth Services, Adm. Assistant to the First Deputy Commissioner 1/01 - 1/02
New York, NY
Maintained the First Deputy Commissioner’s calendar, sorted the mail for distribution, and composed outgoing communications
Supervised support staff in the functions: timekeeping, filing, telephone coverage, and other areas
Distributed payroll checks in coordination with the Personnel Department for staff in our unit
Planning, Research, and Program Development,
Adm. Assistant to the Deputy Commissioner (DYCD) 9/98 - 1/01
New York, NY
Maintained the Deputy Commissioner’s calendar
Provided administrative assistance to the directors supervised by the Deputy Commissioner
Arranged and tracked check distribution for staff, supervised clerical support, typed confidential correspondence, and arranged for travel plans
New York City Department of Housing Preservation and Development (HPD)
Commissioner’s Office, Adm. Assistant to the Commissioner’s Office 9/97 - 9/98
New York, NY
Assisted in the Commissioner’s Office in scheduling meetings and other duties as assigned
Answered the telephones and referred housing complaints to the appropriate bureau
Helped in tracking the office correspondence, and provided supervision to the support staff
Deputy Mayor for Economic Development and Planning
Mayoral Office Assistant 4/97 - 9/97
New York, NY
Administered support in answering the telephones, scheduling meetings, and distributing payroll checks
Sorted and tracked office correspondence, ordered office supplies and placed calls for equipment repair
Education: Borough of Manhattan Community College, City University of New York (CUNY)
Degree: Associate Applied Science 1984
Skills: Proficient in MS Windows (Word/Excel); Microsoft Outlook (Scheduling); Bilingual (English/Spanish)
Volunteer Work: Community Service at Our Lady Queen of Martyrs, helped the Council Member in our district, and currently volunteering at New York Presbyterian the Allen Hospital in New York City
Reference Available Upon Request:
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