Administrative Assistant

Clarissa M. Rhodes

*** **** ******** ******* | Hamilton, VA | 20158 | 973-***-**** | ********.*.******@*****.***

Objective

To apply my dedication and strong interpersonal skills in coordinating, planning, and supporting daily operational and administrative functions at your firm.

Professional Experience

October 2010 - February 2011 | Adecco Staffing Service| Sterling, VA

October 2010 - February 2011|Prudential Mortgage Company | McLean, VA

Administrative Assistant, Affordable Housing

Handled inquiries and incoming work requests as directed by (loan processor, analyst or UW).

Reviewed files and records to answer requests for information as directed by (loan processor, analyst or UW).

Checked and distributed documents and correspondence as directed by (loan processor, analyst or UW).

Photocopied, scanned and faxed.

Sent emails as directed by (loan processor, analyst or UW).

Typed documents.

Data entry as directed by (loan processor, analyst or UW).

Communicated with employees, and other individuals to answer questions or explain information, take orders and address complaints as directed by (loan processor, analyst or UW).

Compiled, copied, sorted, and filed records.

Maintained and updated filing, mailing, either manually or using a computer.

Reviewed files, records, and other documents to obtain information to respond to requests.

February 2004 - April 2009 | Chelsea Property Group | Roseland, NJ

February 2004 - March 2005 File Clerk, Leasing Administration

Filed, copied, and mailed legal documents.

Scanned documents and updated dates into the Leasing database.

Created data for the Leasing and Tenant Management departments with new or existing tenants.

Ran rent roll data.

Set up the conference room with property lease plans for bi-weekly meetings.

March 2005 - April 2009 Administrative Assistant, Tenant Management

Provided simultaneous administrative support to the Senior Director of Tenant and multiple tenant managers in corporate and satellite offices.

Handled tenant inquiries, correspondence and published monthly newsletters on upcoming and ongoing construction.

Maintained and updated the mall portfolio by diligently communicating with tenants, contractors and architects for critical timeline information.

Prepared and tracked contracts, work orders, change orders and close out paperwork to verify tenant budget status.

Occasionally traveled to different site locations (Round Rock, TX; Limerick, PA; Tinton Falls, NJ) to train temporary assistants for new construction projects.

Worked with IT to establish, implement and maintain the website for new mall construction projects.

Reviewed construction drawings and shell building plans to calculate square footage to answer tenant and tenant manager inquiries about future spaces.

Trained department on all new office equipment and programs such as a scanning program for the blueprint plotter.

Coordinated and disseminated information between architects, tenants and tenant managers.

Responsible for departmental travel arrangements, expense reports, tenant allowances, invoices and attendance records.

September 2002 - February 2004 | Ajilon Professional Staffing | East Hanover, NJ

February 2004 | Chelsea Property Group | Roseland, NJ

File Clerk, Leasing Administration

(Temp to Perm Position)

January 2004 | CPA Firm | West Orange, NJ

File Clerk

Labeled and packed legal documents for moving to a new building.

November 2003-December 2003 | Chelsea Property Group | Roseland, NJ

Gift Certificates, Operations

Printed, prepared and mailed out gift certificates for the holiday season.

Set up meetings and travel arrangements for two supervisors.

October 2003 | Chelsea Property Group | Roseland, NJ

File Clerk, International

Copied and prepared binders for a legal matter

September 2002 - October 2003 | Organon Inc. | West Orange, NJ

Administrative Assistant, Equipment Services

Performed clerical work including maintaining records and filing.

Wrote work requests and purchase requisitions for equipment and supplies.

August 1997 - July 2001 | The Gap | Various NJ Locations

Visual Display Assistant, Stockroom Associate, Sales Associate, and Cashier

Designed visually attractive displays.

Interacted with customers on a daily basis and performed sales transactions.

Maintained and organized stockroom for floor replenishment.

Occasionally traveled to other Gap stores to help create consistency with the Wayne store.

Computer Skills

Microsoft Office 2003 (Word, Excel, Project, Power Point, and Publisher), Adobe (Photoshop 6.0,

Acrobat 6.0), NapTrak and Class (database for Leasing)

Education

The Chubb Institute | Parsippany, NJ Certificate in Web Development and Business Programming William Paterson University | Wayne, NJ

22 Credits

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