Manager Administrative Assistant
Resume:
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Julie A Kacinas
***********@*****.***
*** ******** *****, ***** **** Beech, IL 60073
QUALIFICATIONS:
A highly dynamic, skilled and qualified Executive Assistant with
outstanding organizational and technical abilities, ability to build solid
relationships with peers and management while providing exceptional C-level
support Experience coordinating meetings, arranging travel and itineraries,
preparing confidential correspondence and presentations. A self-starter who
is inherently intelligent, analytical, able to make sound business
decisions, with strong problem solving skills, responsible, ambitious, and
a team player who works well under pressure, independently and with others.
EXPERIENCE:
Training Coordinator - Utopia Inc.
Mundelein, Illinois
October 2011 - August 2012
. Provided administrative support to the Global Director of Human
Resources and the VP of Global PMO and Talent Development with
coordinating training classes.
. Arranged all logistics for training programs, including transport,
lodging, and shuttles. Configured rooms based on requirements from
trainers.
. Develop and maintain database/spreadsheets, Updated training data
using reporting metrics.
. Coordinate schedules and assist in managing time of others.
. Managed training calendar and provided attendees/participants with
schedules and set up WebEx and conference bridges for training
sessions.
. Prepared expense reports for attendees and approved project time
entry.
Executive Assistant - Chemco Manufacturing
Northbrook, Illinois
November 2008 - October 2011
. Provide administrative support to the President and the CFO with
answering telephones, assisting visitors and resolving a range of
administrative problems and inquiries.
. Schedule and coordinate meetings, interviews, appointments, events
and other similar activities for supervisors, travel and lodging
arrangements.
. Responsible for timekeeping coordination and analysis, handled
accounts payable and receivable, prepared bank deposits, controlled
inventory, and maintained equipment and technology.
Administrative Assistant - Forsythe Technology
Skokie, Illinois
March 2006 - July 2008
. Provided administrative support to the Director of Facilities and the
facilities department. Managed room reservation calendar and assigned
facilities work orders through internal tracking system.
. Input and track monthly department budget, prepare expense reports,
and manage department credit line for purchases, planned and
coordinated PR initiatives, business development events, partner
retreats, holiday parties and more.
Assistant Property Manager/Property Manager - Venterra Sales and Management
Chicago, Illinois
February 1998 - February 2006
. Negotiated favorable terms and pricing agreements with resorts,
vendors, caterers and other providers for service at special events,
saving at least $50K annually.
. Improved office efficiency by implementing color-coded filling system
and introducing additional time-saving measures.
. Enhanced communication between manufacturing department and executive
team, fostering a sense of teamwork and collaboration.
Detailed Description of responsibilities, size of company, size of team you
worked with, role played within team, specific Software used.
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|Computer Aptitude | |
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|Microsoft Word | |
|Microsoft Excel | |
|Microsoft | |
|PowerPoint | |
|Microsoft Outlook | |
|SAP | |
|Talent Wise | |
|Visio | |
|Oracle | |
|Lotus Notes | |
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