Administrative Assistant

Maynetta C. Wilson

********@*******.***

(Home Phone: 856-***-****)

OBJECTIVE

My goal is to find a position that will allow me to use the skills I have acquired during my career at DuPont and that offers me the opportunity to learn new skills.

SKILLS

Internet, Intranet, Lotus Notes Email and Lotus Notes Databases. Familiar with Outlook

Documentum, SAP, Adobe Standard (PDF), Bentley View

Attention to detail; work well with teams and independently

Created Lotus Notes databases (teamrooms, data storage, workflow databases)

Administration of Lotus Notes mail databases, Knowledge Management, and Groove –

(Set up new accounts; created group distribution lists, specified access levels; training of pilot groups)

Microsoft Office (Word, PowerPoint, Excel); typing 50 wpm; PageMaker, FileMaker Pro, FrontPage, MacDraw

Prioritization of assignments, calendar management, travel arrangements, filing

Proofreading; proctoring student testing

EMPLOYMENT HISTORY

Adecco Staffing - 2 Reads Way, Suite 113, New Castle, DE 19720 (Phone 302-***-****)

Assignments for Adecco:

Document Control Specialist - E. I. DuPont – DuPont Buildings – Wilmington, DE - DuPont Engineering - Project Engineering Center - April 2007 – February 2009

Administrative Assistant - E. I. DuPont - Wilmington, DE

DuPont Engineering - Project Engineering Center - January – 2007

DuPont Engineering - Project Engineering Center - September - October – 2006

E. I. DuPont – Chestnut Run Plaza - Wilmington, DE

DuPont Engineering - Mechanical Systems, Rotating Machinery- May - August – 2006

E. I. DuPont – Engineering Department – Market Street, Wilmington, DE (1971 – 2004)

Analyst - (Lotus Notes Jr. Developer) – DuPont Engineering – IT - 2000 – 2004

Sr. Word Processing Specialist - DuPont Engineering - Computer Applications Team - 1994 – 2000

Senior Administrative Secretary and Administrative Secretary - 1980 – 1994

Assigned to the following groups within the DuPont Engineering Department: Engineering Polymers, Architectural & Civil, Investment Engineering, Control Systems (IT), Business Management & Investments

Secretary – DuPont Engineering - Secretarial Center - 1974 – 1980

Delaware Technical Community College - Stanton, DE - 1997 – 2002 Part-Time (Evenings)

Administrative Technician - Word Processor, Proofreader and Proctor (Student Testing)

EDUCATION

Graduated from Penns Grove High School, Penns Grove, NJ – Diploma; National Honor Society

Successfully completed numerous training opportunities provided by DuPont including: Basic, Intermediate and Advanced courses in Word, PowerPoint, Excel, Access; Lotus Notes (Mail) and Lotus Notes Databases (for Developers); PageMaker; FileMaker Pro; Equation Editor, Documentum Desktop Client Fundamentals, and others.

ACCOMPLISHMENTS

Document Control Specialist

Using DuPont’s process I tracked incoming and outgoing vendor documents, drawings, purchase orders, specifications, quotes, inspection reports and other key project documents. I became proficient in using the following Documentum features: searching, importing, checking-out, checking-in, linking documents, accessing, viewing, and/or editing documents. Prepared transmittal letters to vendors, issued control records and drawings to various project teams, and received marked-up drawings to return to vendors. This required proficiency in the use of Word, Lotus Notes, Adobe Standard (for creating PDF files), Excel, and Microsoft Image Writer; strong communication skills (written and verbal); and teaming skills. Used SAP to create requisitions for equipment procurement and materials and equipment lists for specific projects. All of these duties required that I work closely with the lead engineers, the Sourcing group (Purchasing), and vendors.

Analyst – Lotus Notes Jr. Developer

Met with the customer or team to discuss the purpose of the database (data repository, team or project collaboration, etc.); created and customized the Lotus Notes database to meet the customer’s requirements while maintaining company standards; and after the completion of the database I met with the customer to explain/demonstrate the various features and workflow included.

Communicated to Lotus Notes database users (verbally and in writing) detailed procedures such as: How to Embed a Document; How to Set Up a Review Cycle; How to Avoid Replication Conflicts; How to Replicate a Database; etc.

Provided Lotus Notes Administration - (created accounts for new employees, deleted accounts, changed ADOs, and created new group lists).

Set up new user passwords (and reset passwords) for a Knowledge Management system; remediated Lotus Notes databases to comply with company security standards for an upcoming audit; and evaluated a new collaborative tool (Groove); presented and trained pilot groups; wrote installation instructions; served as Groove Administrator (set up groups, accounts, access levels, etc.)

Senior Word Processing Specialist

Worked closely with managers, engineers, designers, and administrative assistants to provide solutions for their word processing needs. Created letters, reports, manuals, newsletters, spreadsheets, presentations, animated presentations, certificates, tables, forms, templates, equations, flowcharts, organization charts, brochures, training modules, etc. using various software packages such as: Microsoft Word, PowerPoint, Excel, Access, Adobe Acrobat, PageMaker, FileMaker Pro, FrontPage, Equation Editor, Freehand, MacDraw, MacDraw Pro, Paintshop Pro, ClarisDraw and others.

Provided PowerPoint animated slide presentations for quarterly meeting conducted by department head presented to entire department (approximately 1,000).

Provided hands-on instruction and followed up with written instructions for customers on how to use specific features of software such as: using tables, headers and footers, sections, and generating a Table of Contents and/or indexes. Also mentored other team members in software packages that they were less familiar with.

Senior Administrative Secretary

Provided secretarial support for one-to-two managers and their respective groups (~30-35 people). Kept Managers’ calendars, scheduled meetings, sorted mail, typed, filed, made copies and travel arrangements. Provided word processing, recordkeeping (attendance, vacation scheduling), and travel arrangements for the entire group. Ordered stationary, arranged for email accounts, and other system accounts for new members of the group.

Proficient in the use of various email systems such as All-in-1 and Lotus Notes. Familiar with Outlook.

Substituted for secretaries throughout the department during their absence (short and long-term assignments). Each job assignment demanded versatility, ability to learn quickly, attention to details and also the ability to interact with diverse groups.

Contact this candidate