Administrative Assistant, Purchasing, Human Resources Assist, Clerical
Resume:
Celeste Blomberg
Yorkville, Il *****
***************@*****.***
Administrative Assistant
Profile
A highly talented Human Resources Assistant with huge experience in performing a variety of clerical, payroll and recruitment duties and responsibilities in the Human Resources Department. Also a highly qualified Administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality or confidentiality.
Education
Black Hawk College Moline, IL
Relevant Courses:
Business Communications for Administrative Assistants
Spreadsheet Analysis
Interpersonal Communications
Records Management
Data Entry
Document Editing/Proofreading
Information Processing
Business Math
Computerized Keyboarding
Excel/Word/PowerPoint
Essentials of English
Professional Development:
Microsoft Office User Specialist (MOUS), 2001
Key Skills
Office Skills: Office Management
Records Management
Highly Confidential Data
Database Administration
Spreadsheets/Reports
Accounts Receivable/Payable
Accounts Collections
COG’s Recruiting/Screening Event Management
Calendaring
Inventory Management
Front-Desk Reception
Executive Support
Confidential Documents
Prepare RFP’s
End of Month Reports
Interviewing/Testing
New Employee Orientation
Conflict Management/Resolution
Purchase Orders
Customer Service
Assist with Payroll
Travel Coordination
Website Pricing Charts
Computer Skills: MS Word
MS Excel
MS PowerPoint MS Outlook
MS Access
Windows Quick Books Accounting
Peachtree Accounting
Experience
VictoryStore.com Davenport, IA Purchasing/Administrative Assistant/H/R Assistant Nov 2, 2005-Sept 30, 2011
Handled multifaceted administrative tasks (e.g., purchasing, RFP’s, office management, labor management, human resources assistant, recruiting, data entry, filing, records management and receivables/payables) as the assistant to the CFO, CEO and Company President. Coordinated daily office function; ensure timely, accurate order fulfillment by maintaining accurate inventory levels and providing staffing where labor hours were needed as dictated by production calendars. Quickly became a trusted assistant known for “can-do” attitude, flexibility, high-quality work, policy compliance, confidentiality, always willing to do whatever it takes to get the job done effectively, and always accurately managing just-in-time inventory levels to maintain positive cash flow.
Highlights:
Communicated effectively with multiple departments at all levels within company from Support Staff all the way to through to Shipping to ensure accurate and timely order production/fulfillment in compliance with company business model. Monitored all production calendars and company inventory levels to accurately staff and to purchase materials based on good sales orders.
Established strong relationships with vendors to obtain the best value at the best quotes. Proficient in Quick Books Accounting. Submit purchase orders, follow-up on order placement, back orders or stock-outs. Have back-up plan in place for back orders or stock-outs. Match packing slips to purchase orders. Verify invoice accuracy and enter accounts payable invoices.
Maintain extensive company website pricing charts based on COG’s and market.
Job analysis to create accurate job descriptions and employee placement. Recruit, screen, interview, test and hire in accordance with established policies.
Entrusted to manage office in the Company Presidents absence. Company President was in the office approximately 25hrs/wk. when not traveling. Provided timely, courteous and knowledgeable response to information requests; screened and transferred calls; prepared official company correspondence; and provided support to employees and managers/supervisors. 100 or less employees depending upon cycles.
Co-developed new hire orientation process from new employee questions, mentoring, paperwork, introductions, company compliance, safety and MSDS for production, and proper training for employees department.
Worked with managers on performance improvement systems. Company/employee compliance communications. Coached managers/supervisors on employee relations to help enhance employee morale and productivity. Employee dispute resolution in accordance with established policies. Manage conflicting points of view. Demonstrates discretion, integrity, fair-mindedness, and persuasive personality.
Organized and managed CORE Team and Safety Team to bring managers/supervisors together to discuss issues and find resolutions working together as a group for the common good of the global company. Meetings for each group were 20minutes once a week.
Earned excellent marks on performance reviews, with citations for excellence in areas including energy(attitude), execution, energizing (team building & leadership), passion for job, customer service, following office procedures, communication with supervisor, communication with co-workers, finishing work in a timely manner, work attendance, willingness to learn new things.
Davenport Electric Contract Co – Davenport, IA Administrative Assist. Sept 2003-Nov 2005
Handled administrative and clerical tasks (e.g., accounts receivable/payable, work orders, match packing slips to work orders, verify invoice accuracy, assist with payroll, data entry, filing, multi-line phone system, customer service, and records management) as the assistant to the Office Manager and Company President. Assist with daily office function; assist with work order management for accurate payables and receivables. Quickly became a trusted assistant known for “can-do” attitude, flexibility, high-quality work, policy compliance, confidentiality, and always willing to do whatever it takes to get the job done effectively.
Highlights:
• Processed and managed purchase orders for accounts payable and receivable.
• Prepared confidential office documents and company correspondence.
• Prepare work orders for service accounts.
• Prioritize customer service needs to ensure prompt service is provided for urgent needs.
• Maintain office files.
• Assist with office manager with payroll functions.
• Provide customer service customers and clients.
• Answer multi-line phone system.
A&A A/C Refrigeration – Moline, IL Administrative Assistant Feb 2001-July 2003
Handled administrative and clerical tasks (e.g., accounts receivable/payable, work orders, match packing slips to work orders, verify invoice accuracy, assist with payroll, data entry, filing, multi-line phone system, customer service, records management, managed 270 rental accounts, account collections, dispatching, filled in for Office Manager as needed, post payments/deposits, end of month reports) as the assistant to the Office Manager.
Highlights:
• Proficient in Peachtree Accounting. Prepared estimates, work orders, invoices, and statements; matched packing slips with purchase orders to verify accuracy, entered vendor invoices for payment. Responsible for accounts receivable and service invoicing. Actively sought payment on past due accounts. End of month reports. Posting payments/deposits.
• Managed and maintained 270 rental accounts. Created and reconfigured client databases. Provided customer service to rental, service and walk-in customers. Scheduled regular service maintenance on rental accounts. Strong file management skills.
• Prepared and kept company list price sheets current for accurate service billing. Prepared professional bids and company correspondence.
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