Manager Assistant
Resume:
Amy L Ruminski
La Jolla, CA 92037
M: 858-***-**** ********.*@*****.***
Performance Profile
Skilled and dedicated Executive/Personal Assistant with years of experience coordinating, planning and supporting daily operational and administrative functions.
● Demonstrate capacity to provide comprehensive support to executive and personal level staff; excel at scheduling meetings, coordinating travel and managing all essential tasks.
● Proven track record of accurately completing research, reporting, information management, and marketing-support activities within demanding time frames.
● Adept at developing and maintaining administrative processes that reduce redundancy, improve accuracy and efficiency, and achieve personal organizational objectives.
● Highly focused and results-oriented in supporting complex, deadline-driven operations. Able to identify goals and priorities and resolve issues in initial stages.
● Very energetic, extremely positive individual with excellent customer relations and decision-making skills.
● Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), QuickBooks; Windows, Mac OS and all handheld devices.
Professional Experience
Executive/Personal Assistant
2010 to Current
President/CEO Company confidential – La Jolla, CA
● Assist President with daily operations as well as maintaining timelines for multiple projects.
● Create highly effective organizational and filing systems, including digital and offsite storage, resulting in easy access to critical information and streamlined functioning.
● Handles details of a highly confidential and critical nature and makes high level contacts of a sensitive nature inside and outside the company.
● Coordinate and set up high-level conference calls, board and management meetings.
● Manage all business and investment correspondence.
● Provide administrative support to various divisions such as drafting and proof reading contracts, proposals, answering telephones, assisting visitors and resolving a range of administrative problems and inquiries.
● Coordinate schedule, appointments and domestic/ international travel arrangements.
● Respond to client needs and provided additional support where necessary.
● Updated and maintain CEO’s calendar, completely re-organize the Executive and Finance libraries and assisted managers with special projects as needed, including building renovations and office move.
● Coordinate preparation and timely dissemination of company spreadsheets reports and slide presentations.
● Manage all expense accounts and recovery.
● Execute personal, household errands and special events. .
Executive Personal /Marketing Assistant
2006 to 2010
Executive Home Management – Steamboat Springs, Colorado
● Coordinated transactions, schedule, appointments and travel arrangements. Managed expense account and recovery.
● Provided high-level administrative support to brokers and property owners.
● Special projects assist in planning and organization of parties and other events.
● Tracked office expenses and created monthly reports.
● Prepared invoices, Accounts Receivable/Payable and banking.
● Provide administrative/secretarial support for various departments/divisions such as answering telephones, assisted visitors and resolved a range of administrative problems and inquiries.
● Managed Presidents portfolio and prepared regulatory filings as needed.
● Acted as liaison to Property owners, accountants and employees.
● Responded to client needs and provided additional support where necessary.
Operations Manager
2003 to 2006
Romick's Into the West– Steamboat Springs, Colorado
● Responsible for day-to-day accounts management
● Maintenance of computers and point of sale system
● Worked with and support outside sales team.
● Maintained up to date retail marking information.
● Coordinated special projects and events with staff
● Formulated policies for managing daily operations
● Provided training in administrative practices and procedures
2000 to 2003
Montebelluna, Italy
Came to understand that just moving to another country and living there was an opportunity to widen my horizons and step outside my comfort zone. Too many times, we limit ourselves by our geography.
Product Development and Installation Manager
2000 to 2001
Computer Generated Solutions – Seattle, Washington & New York, NY
● Responsible for the design and development of apparel software
● Knowledge with Microsoft network and Virtual private network
● Creating marking strategies that would target the sales force in the apparel industries.
● To ensure that software is user friendly for every levels of use
● Manage a team of technicians to ensure a flawless install
● Create all training materials for software.
● Provide visual and verbal training to individual clients to ensure proper use of the software program.
Education
College of Mount Saint Joseph
Ohio
BUSINESS / MARKETING
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